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Tuesday, February 21, 2012

SUPPLEMENTARY RULES


EXTENT OF APPLICATION (S.R.1):
8.1 The Supplementary Rules apply to those Government servants only who are governed by the Fundamental Rules and their pay is debitable to the Federal Revenues.
DEFINITIONS (S.R.2):
8.2 Some of the important items defined below have been used in the Supplementary Rules in the sense here explained:
(i) Actual Traveling Expenses means the actual cost of transporting a Government servant with his domestic servants and personal luggage, including charges for ferry and other tools and for carriage of camp equipment, if necessary. It does not include charges for hotels, traveller’s bungalows or refreshments, tips and expenses on breakage of crockery and furniture, etc.
(ii) Apprentice means a person deputed for training in a trade or business with a view to employment in Government service, who draws pay at monthly rates from the Government during such training but is not employed in or against a substantive vacancy in the cadre of a Department.
(iii) Camp Equipage means apparatus for moving a camp.
(iv) Camp Equipment means tents and the requisites for pitching and furnishing them or, where tents are not carried, such articles of camp furniture as it may be necessary, in the interest of the public service for a Government servant to take with him on tour.
(v) Competent authority in relation to the exercise of any power means the President or any authority to which the power is delegated by or under these rules.
(vi) Day means a calendar day beginning and ending at midnight; but an absence from headquarters which does not exceed 24 hours is reckoned for all purposes as one day at whatever hours the absence begins or ends.
(vii) Family means a Government servant's wife, Legitimate Children and step-children, residing with and wholly dependent upon him. Except in S.Rs. 116,155-A, 155-B and 163, it includes in addition his parents, sisters and minor brothers, if residing with and wholly dependent upon him. Not more than one wife is included in a family for the purpose of these rules.
[Ministry of Finance Note No.F 2(8) R.9 830]
The term legitimate children in the rule do not include adopted children except those adopted under the Hindu Law.
In case of Government servants not subject to Hindu Law also an adopted child will be treated as a member of Government servant's family subject to the following conditions:
(i) The Government servant has no legitimate or step child of his own;
(ii) prior approval of the head of Ministry/Division is obtained for adopting child;
(iii) Government liability will be restricted to one adopted child only; and
(iv) an adopted child will cease to be a member of the family if after his adoption the Government servant has a legitimate or step child of his own.
[Finance Division O. M. No. E. 7(27) R-2 (RWP)/63. dated 27-12-19651.
(viii) Grain Compensation Allowance means a form of compensatory allowance which may be granted to low paid Government servant on account of a temporary or abnormal rise in prices of food grains in the locality where they serve.
(ix) Head of Department means any authority which the President may by order declare to be the Head of a Department for the purpose of these rules.
(x) Holiday means (a) a holiday prescribed or notified under section 25 of the Negotiable Instruments Act 1881, and
(b) in relation to any particular office, a day on which such office is ordered, by Notification of the Government in Gazette, to be closed for the transaction of Government business without reserve or qualification.
(xi) Probationer means a Government servant employed on probation in or against substantive vacancy in the cadre of a department.
Explanation According to Audit Instruction (2), below F. R. 9(6), the term "Probationer" does not cover a Government servant who holds substantively a permanent post in a cadre and is "on probation" to another post. To differentiate between a "probationer" and a person "appointed on probation' it has been explained, that while a 'probationer' is one appointed in or against a post substantively vacant with definite condition of probation, a person 'on probation' is one appointed to post (not necessarily vacant substantively), for determining his fitness for eventual substantive appointment to that post.There is nothing in these' Audit Instructions to prevent a Government servant substantive in one cadre (e. g. a First Division Assistant holding a lien on a post borne on the Central Secretariat Service, Class II) from being appointed (either through selection by a departmental committee or as a result of competitive examination through the Federal Public Service Commission) as a "probationer" in or against a post borne on another cadre (like the Pakistan Audit and Accounts Service, the Customs Service and the Income Tax Service, Class I), when definite conditions of probation such as the passing of departmental examinations are prescribed. In such a case, the Government servant should be treated as a "probationer" and (subject to specific rules, if any, to the contrary) allowed only, as initial and subsequent pays, the rates of pay prescribed for the probationary period, irrespective of whether those rates are actually included in or shown separately from, the time scales of the services concerned. The case of departmental candidates of the same Department promoted by selection (e. g. an S. A. S. Central Service Class III, Superintendent or an A. A. O. of the Pakistan Audit Department promoted by selection to the Pakistan Audit and Accounts Service within the quota for such promotion) is, however, different. If the concerned Ministries/Divisions of the Government of Pakistan consider it expedient, these "promoted" men may properly be put "on probation" for a period to sec if they make good in the actual work of a Class I officer and have liens (active or suspended) retained for them on their former posts, meanwhile to provide for their possible reversion. But, whatever the departmental arrangements be to test their capacity etc., during the "on probation" period, their initial pay should be fixed under the operation of the normal rules regulating pay fixation.
(xii) Public Conveyance means a train, steamer, or other conveyance which plies regularly for the conveyance of passengers.
8.3 Medical Certificate of fitness (S.Rs.3 to 4-A): The medical certificate of fitness for Government service should be in the Form prescribed in S. R. 3. When a candidate for appointment in a B-l to B-15 post is sent for medical examination, the examining medical officer or board should be asked to obtain on the medical certificate the thumb and finger impression in respect of illiterates and signature in respect of literate candidates in their own presence, so that these may be compared by the head of office with those in the Service Book.
8.4 The certificate should be signed by a commissioned medical officer of the Government or by a medical officer in charge of civil station and in case of employment in Railways, by a medical officer of the Railway. For a female candidate, a certificate by a female medical practitioner may be accepted by the competent authority. In cases where the pay of the candidate is not likely to be more than 750 rupees at the time of his confirmation, medical certificate signed by a licentiate or medical graduate may be accepted. Where a temporary appointment is likely to continue for more than three months the candidate should be required to produce a medical certificate of fitness either immediately or within a week of the date of appointment from the authorised medical attendant. In all matters of doubt the case should be referred to the Civil Surgeon. If a person was appointed for less than three months in the first instance and then his appointment was extended to go beyond three months or he was transferred to another post without a break so as to exceed the three months period, he should be called upon to produce a certificate within a week from the date of orders sanctioning his retention in that office or joining the new office.
8.5 The following instructions apply to medical examination of candidates appointed direct to BPS-16 & above posts under the Federal Government excepting persons recruited through competitive examination held by the FPSC for which separate rules exist:
(i) All persons not already in service under the Federal Government should be required to undergo medical examination. The examination should be by a Medical Board if the post is permanent or quasi-permanent or is likely to last for more than a year and by a Civil Surgeon if the post is likely to last for not more than a year. If an appointment initially made for a period not more than a year is subsequently extended beyond that period, the person concerned should be required to undergo medical examination by a Medical Board.
(ii) Persons already in temporary service, under Federal Government will also be subject mutatis mutandis to the general rules in (i) above, provided that any person appointed to a post not likely to last for more than a year who has already been medically examined by an authority not lower than a Civil Surgeon in respect of a previous post need not undergo examination again until and unless the period of the post is extended beyond one year. If such a person has already been examined by a Medical Board in respect of his previous appointment and if standard of medical examination prescribed for the new post is the same, then he need not be required to undergo a fresh medical examination before confirmation.
(iii) A person who is already permanent or quasi-permanent in a post under the Federal Government need not be medically examined on an appointment to BPS-16 and above post; provided that if the new appointment is not in the normal line of promotion of the person concerned and requires different medical standard from that required in his permanent or quasi-permanent appointment, or the rules for recruitment to the new appointment prescribe a fresh medical examination in respect of all candidates, he shall undergo a fresh medical examination by the prescribed standard and by the prescribed medical authority.
8.6 A Government servant who on his first appointment in a temporary capacity obtained a medical certificate of fitness from his authorised medical attendant and who is subsequently appointed in a substantive permanent vacancy in the same office or elsewhere without a break in service should at the time of his confirmation, obtain a certificate of fitness from a civil surgeon or a commissioned medical officer. If he was already examined by any of these officers he need not do it again. This rule is, however, not applicable to female Government servants and those in receipt of pay not exceeding Rs. 50.
Note: - The old limit of Rs. fifty would normally cover all BSP-1, 2 or 3 Government servants, in the present context.
8.7 The following Grades of Government servants are exempted from producing a medical certificate of health:
(a) A Government servant recruited through a competitive examination who had to undergo medical examination in accordance with the regulations prescribed for appointment to Government service;
(b) A Government. Servant in BPS-4 and above appointed in a temporary vacancy of less than three months duration;
(c) A Government servant of BPS 1, 2 or 3 appointed in a temporary vacancy of less than 6 months duration;
(d) A temporary Government servant, who has already been medically examined in one office, if transferred to another office without a break in his service. He should obtain a certificate from the head of the office from which he is transferred to the effect that he had already produced the requisite medical certificate of health;
(e) A retired Government servant re-employed immediately after retirement; and
(f) A non-career diplomat appointed as Ambassador/Minister in a foreign country.
8.8   (a) When a Government servant is promoted from a non-qualifying service paid from a Local Fund to a post in Basic Pay Scale 4 and above or is reappointed after resignation or forfeiture of past service, he should be required to produce a medical certificate of health. In other cases of re-employment a competent authority will decide as to whether a certificate should be produced or not.
(b) Government servants in BPS 1, 2 or 3 should also be required to produce a certificate from a Civil Surgeon.
8.9 Compensatory Allowance (S.Rs.5 to 7): The Compensatory Allowance attached to any post is not admissible to a Government servant from the date he relinquishes charge of the post.
8.10 In case of leave, other than leave preparatory to retirement, the title to compensatory allowance remains intact if it does not exceed four months. If the leave originally sanctioned is extended but the total period docs not exceed 4 months, the compensatory allowance will still be admissible. In case, however, the first or subsequent extension of leave takes the period beyond 4 months, the compensatory allowance will be admissible upto the date of expiry of the original or extended leave not exceeding 4 months or the date of orders of extension which causes (he total period of leave to exceed 4 months whichever is earlier. The 'extra-ordinary leave' is included in the term 'leave'. If vacation is combined with leave, the entire period of vacation and leave should be treated as one spell of leave for the purpose of these rules.
8.11 Temporary Transfer means deputation or transfer to duty in another station, which is expressed to be for a period not exceeding 4 monthsThe compensatory allowance is admissible on a temporary transfer subject to a limit of 4 months. If the period is extended beyond 4 months, the compensatory allowance can be drawn upto the date of orders of extension. The joining time, if any, is added to the period of 4 months.
8.12 Grain Compensation Allowance(S.R. 6-A): The Grain Compensation Allowance may be sanctioned by a competent authority upto a maximum of Rs. 3 per month to those Government servants whose pay (including overtime payments, fees and pension) does not [1]exceed Rs. 30 in a month. A Government servant, who is stationed in a territory administered by local Government and which pays Grain Compensatory Allowance to their employees, may be granted Grain Compensation Allowance on the same terms and conditions as the local Government have laid down. This allowance may be drawn during leave, if the authority sanctioning the leave certifies that on the expiry of leave the Government servant will be re-appointed to a post to which the Grain Compensation Allowance is attached. It is admissible during temporary transfer also if the above condition is satisfied and the Government servant does not draw this allowance in the post to which he is transferred.
8.13 Allowance for the expensiveness of living (S. R. 6-B): An allowance granted owing to the expensiveness of living other than a Grain Compensation Allowance or House Rent Allowance may be drawn during leave if it was certified by the competent authority that on the expiry of leave he was likely to return to the same post or at another station which he will be entitled to the similar allowance and the Government servant also certifies that he or his family continued to reside, for the period for which the allowance is claimed, at any of the above mentioned stations. In case of temporary transfer also, the compensatory allowance can be drawn if the above conditions are fulfilled and the Government servant does not draw any such allowance at the station to which he has been temporarily transferred.
8.14 A Government servant, on return from leave, if appointed to the same post, will draw during the leave the compensatory allowance, which he was drawing prior to his proceeding on leave. In case he is appointed to some other station or post, but carrying the same rate of compensatory allowance, then there will be no change and he will draw the compensatory allowance at the same rates during the leave. But if [he other post carries a similar allowance at a reduced or enhanced rate, the allowance at the same rate at which he was drawing it immediately before proceeding on leave or the rate admissible for the post to which he is expected to return, whichever is less will be admissible. Where a post does not
carry a similar allowance, no allowance will be admissible during leave.
8.15 House Rent Allowance (S.R.6-C): The House Rent Allowance may be drawn during the leave or temporary transfer if the likelihood of return to the same post or to another station in which he will be entitled to a similar allowance is duly certified. The Government servant concerned should also certify that either he or his family continued to reside, for the period for which the allowance is claimed, at the station from which he proceeded on leave or was transferred or that he continued to incur the whole or part of the expenditure on rent for which the allowance was granted. When accepting this certificate the competent authority should satisfy itself that the Government servant was unable or could not reasonably be expected to avoid the expenditure and if it is not satisfied, the allowance may not be allowed during leave. Where the Government servant certifies that he incurred a considerable part of the expenditure, it is open to the competent authority to allow a part of the allowance.
8.16 Motor Car Allowance (S.R.6-D):The Motor Car Allowance and motor cycle allowance are admissible during leave or temporary transfer if the following conditions are fulfilled:
(i) the substantive pay of the Government servant for the period of claim does not exceed Rs. 1, 500.
(ii) the likelihood of Government servant's returning to the same post or to another post in which the maintenance of a motor car or motor cycle is advantageous from the point of view of efficiency, is duly certified by the competent authority; and
(iii) the Government servant certifies that he continued to maintain the vehicle, incurred expenditure on its upkeep and that it was not used by anybody else during the period.
Note. See also para 8.22 (ii)
8.17 Horse Allowance (S.R.7): The Horse Allowance or the allowance for keeping any other animal is admissible during leave and temporary transfer subject to the conditions in Para 8. 16 (ii) and (iii)
8.18 Conveyance Allowance (S.R.7-A): A conveyance allowance to which the obligation of maintaining a motor vehicle or a horse or other animal is not attached is not admissible during leave or temporary transfer.
8.19 Compensatory Allowance (S.R.7-B): Compensatory Allowance, provision for which has not been made in the foregoing rules, may be drawn during leave or temporary transfer subject to the following conditions:
(i) the likelihood of the Government servant's appointment to the same post or any other post carrying a similar allowance, on return from leave or temporary transfer, is duly certified by the competent authority, and
(ii) the Government servant concerned certifies that he continued to incur the whole or considerable part of the expenditure for which it was granted, during the period in question. The competent authority has to be satisfied about the appropriateness of the expenditure; otherwise it can withhold the payment of the whole or part of the allowance.
8.20  With a view to adopting a uniform policy and to obviate all misunderstanding the authority sanctioning the leave or transfer should invariably embody in the original sanctioning orders, in terms of S. Rs. 6-A to 7-B, a certificate regarding the likelihood of the Government servant returning to the same post or station, as the case may be.
8.21 If the above certificate is not embodied in the original order sanctioning the leave or transfer and is given subsequently, it will not be considered as a valid certificate acceptable to the audit, except in cases where such an order is revised before the Government servant actually hands over charge to proceed on leave or temporary transfer. There is however, no objection to accept such a certificate in past tense, if the original sanction to the leave was accorded after the event, i. e., after the close of leave then sanctioned. What is wanted by audit is a written assurance by the competent authority that not later than the time he formally sanctioned the original leave; he then intended to repost the grantee to a qualifying post. The fact that the grantee was so posted on return from leave or temporary transfer may be logically corroborative, but not conclusive evidence of this intention, because the sanctioning authority may have intended otherwise when he first became aware of the fact of absence, but changed the mind before the leave actually ended. In view of this the contention that the fact of returning to a qualifying post dispenses with the need of a declaration of intention is not correct and a prior certificate is essential in all such cases.
8.22 In partial modification of the orders contained in S. R. 5 to S. R. 7-B, the admissibility of the various compensatory allowances during leave would be as under:
(i) House Rent Allowance. House Rent Allowance would be admissible during the entire period of leave including leave preparatory to retirement.
[Finance Division O. M. No. F. 12(3) R-13/77 D No. 156 dated 9-3-I977].
(ii)Residence-cum-Office-Conveyance Allowance:Residence OfficeConveyance Allowance and Motor Cycle Car Maintenance Allowance sanctioned to Government servant in terms of the Scheme of Revised National Pay Scales and Fringe Benefits and posted at Islamabad, Karachi, Lahore, Peshawar, Multan, Quetta, Rawalpindi, Faisalabad and Hyderabad (including Kotri), is not admissible during the period of leave in accordance with the Finance Division O. M. No. F. 3(3)-Imp. 1/77, dated 3rd July, 1977.
(iii) Local Compensatory Allowance: Would be admissible during the period of leave including L. P. R.
[Finance Division O. M. No. F. 4(4) R 13/780 dated I2-10-I978].
(iv) Senior Post Allowance Senior Post Allowance would be treated as part of pay for the purpose of drawal of leave salary during the period of leave including leave preparatory to retirement.
[Finance Division O. M. No. F 2(11) Imp 1/77 dated 3-7-I977].
(v) Entertainment Allowance. Entertainment Allowance may be drawn during the period of leave on average pay, other than leave preparatory to retirement, upto a maximum of four months, if
(a) the authority sanctioning the leave certifies that the officer is likely on the expiry of the leave, to be posted to the same B. P. S. post from which he proceeds on leave or to a similar post to which entertainment allowance is attached.
(Finance Division O. M. No. F 3(3)/lmp. 1/77 dated 2-10-1977]
(b) Entertainment Allowance during leave will be at the same rate, as on duty, regardless of the amount of leave salary.
[Finance Division O. M No F. 9(4) R 13/78 dated 24-9-78].
8.23 Drawal of Compensatory Allowance during Joining Time (S. R. 7-C):If a Government servant is on joining time under F. R. 105 (a) and was in receipt of tentage in his old post and will also be entitled in the new post, then he can draw it during the joining time at the lower of the two rates. An allowance sanctioned for the expensiveness of living can also be drawn during the joining time in a similar way.
FEES:
8.24 (S. Rs. 9 to 12): Subject to any orders issued to the contrary by the President, the fees received by the medical officers in civil employ for services other than professional attendance may be retained by them in full and no portion thereof is required to be credited to the Government. The medical officer can receive fees for services other than professional attendance at the rates fixed by the Government from time to time.
8.25 The medical officers should not undertake any work involving the acceptance of fees from a private person or body without a general or special sanction of the competent authority. In cases where the fees are divisible between a medical officer and Government the total amount should first be paid in a Government treasury and the share of the medical officer may be drawn through a refund bill. The medical officer concerned should keep a complete record of the work done and the fees received.
8.26 Where private bacteriological, pathological and analytical work is carried out in Government laboratories and Chemical Examiners Department,40% of the fees is credited to the Government and 60% is allowed to the Director of Laboratory or the Chemical Examiner, as the case may be, for dividing it with his assistants, and subordinates, in a just and equitable manner. In case of those Government servants however who had been holding posts in the Laboratories or Chemical Examiners Department on or after 28th September, 1934, the share of the Government, would be 25%. They are not entitled to any share in the saleproceeds of the vaccines used for prophylactic purposes such as T. A. B., Cholera, Influenza and Plague vaccines.
8.27 The rates of fees prescribed for the medical officers are the maximum rates. They are free to reduce the rates or remit them totally, if they are entitled to keep the whole amount of fees. Where the fee is divisible between theGovernment and the medical officer, the latter can charge a lower rate of fee if heconsiders it necessary in view of the pecuniary circumstances of the patient or due to other reasons provided the approval of the Local Government is obtained in this behalf. In that event the share of the Government will be calculated on the basisof the actual amount of the fee realised instead of the scheduled rate.
8.28 No work for a State or a private or public body can be undertaken or fee accepted therefor by a Government servant without the sanction of the competent authority. Except where the Government servant concerned is on leave, the competent authority should certify that the work can be undertaken withoutdetriment to his official duties and responsibilities.
8.29 When the amount of fee paid to a Government servant is in excess of Rs. 50 non-recurring and if recurring Rs. 50 a year, one third of its should be315 credited to the general revenues. If due to credit of one-third of fee to the general revenues, a Government servant is left with an amount of less than Rs. 50 if non-recurring, or Rs. 50 a year, if recurring then he should not be paid less than Rs. 50 in each case. Non-recurring and recurring fees should be dealt with separately and not added for purposes of crediting one-third to the generalrevenues.In the case of former, the limit of Rs. 50 should be applied in eachindividual case and in the latter case the limit should be applied with reference to the total recurring fees for the financial year.
8.30  The fees received by the Government servants for giving expert evidence on technical matters before a court of law will be governed by the above provisions of rules.
8.31 This rule, however, does not apply to fees received by the Government servants from a university or other examining body in return for their service as examiners and from a board of secondary education for services rendered as reviewers of books. This also does not apply to fees received by Government servants for participation in a radio broadcast or television programme or contribution of any article or writing of any lecture to any news
papers or periodical if such broadcast or television programme or contribution or letter is of a purely literary, scientific or artistic character.
(Finance Division O. M. No. F. 10(4) R1/77, dated 15-8-I977].
TRAVELLING ALLOWANCE
NATURE OF JOURNEYS:
8.32 A Government servant may be required to perform a journey on:
(a)  tour,
(b)  transfer, and
(c) for other purpose mentioned in Section X and Section XII to Section XX of Division VI of the Compilation of Fundamental Rules and Supplementary Rules.
8.33 'Tour' means absence on duty from the headquarters of a Government servant either within or, with proper sanction, beyond his sphere of duty. (S.R.61)
8.34 (i) 'Transfer' means the movement of a Government servant from one headquarters station in which he is employed to another such station, either
(a) to take up the duties of the new post, or
(b) in consequence of change of his Headquarters.
(ii) A transfer at one's own request is not treated as a transfer for the public convenience and for drawl of T. A. under S. R. 114.
CATEGORIES OF CIVIL SERVANTS FOR PURPOSES OF MILEAGE ALLOWANCE (S. R. 17 TO 20):
8.35 There are four Categoriesof Government Servants for purposes of mileage allowance (as defined in Para 8.42) is as under:
(a) The First Category includes Civil Servants in B-17 and above, all others in receipt of pay exceeding Rs. 5330 per month.
(b) The Second Category includes all Civil Servants in receipt of pay exceeding Rs. 1725 but not exceeding Rs. 5330 per month.
(c)The Third Category includes all other Civil Servants excluding those inB l & 2
(d) The Fourth Category includes Civil Servants in B-l & 2.
[Finance Division O. M. No. F. 4(10)-R. 9/87, dated 18-8-1987]
8.36 The term 'pay' occurring in the foregoing rules includes all emoluments drawn under F. R. 9(21) (a) (i), (ii) & (iii).
8.37 When a Government servant holds a substantive post and is appointed to officiate in another post, the officiating appointment will be taken into account for purposes of rates of travelling allowance admissible to him. If a Government servant does not hold any substantive post his classification for purposes of travelling allowance should be regulated with reference to the pay drawn by him.
8.38 The travelling allowance of an officer who is promoted or reverted with retrospective effect should not be revised for the intervening period, unless actual change of duties is involved. Normally a bill is audited with reference to the facts known at the time of the presentation of the claim, but if a bill is not presented before the promotion or reversion is actually notified, there will be no objection to the Audit to recognize the retrospective effect of thenotification.
8.39 A competent authority may place a Government servant or a class of Government servants in a grade higher or lower than that stipulated above, reasons for which should be duly recorded. In exercise of these powers certain officers have specially been classed as Category I and Category II officers vide Appendix 15 of F. Rs. Vol. II. All female Government servants, who are Category III officer for the purpose of travelling allowance are treated as Category II officers for all authorised journeys on duty.
8.40 A Government servant in transit from one post to another ranks in Category for the purposes of travelling allowance, to which the lower of the two posts would entitle him.
8.41 The travelling allowance of re-employed pensioners is regulated as follows:
(a) In the case of officers whose pension is held in abeyance, the T. A. admissible will be determined with reference to pay drawn by them if it does not exceed the maximum pay of the post; otherwise it will be determined with reference to the maximum pay of the post.
(b) In the case of officers who are allowed to draw the whole or a part of their pension in addition to pay. the T. A. admissible will be determined with reference to pay plus pension subject to the condition that only such portion of the pension will be taken into account for this purpose as together with the pay, does not exceed the maximum pay of the post.For the purpose of these orders 'pension' means the gross pension originally sanctioned, i.e. the amount sanctioned before commutation or surrender of l/4th pension in lieu of gratuity under the Pension-cum-Gratuity Scheme promulgated in the Ministry of Finance O. M. No. (4) F. 12(2) RI/53 dated 4th March, 1954 and O. M. No. F. I (46) RI (2)/57 dated 27th December, 1957. 
8.42 The classification of those persons who are not whole time Government servants is determined by the competent authority on individual merits.
8.43 Mileage Allowance (S. Rs. 29 to 48-D):
The mileage allowance is an allowance calculated on the distance travelled which is to meet the cost of a particular journey. The journey between two places should be performed by the shortest of the two or more practicable routes or by the cheapest of such route, if it is equally short. When there are alternate railway routes and the differences between them in terms of cost and time is not great travelling allowance may be allowed by the route actually used. The shortest route is that by which a traveller can arrive at his destination most speedily by the ordinary modes of travelling. If a Government servant has travelled by a route which is cheaper, but not the shortest, he may be allowed mileage allowance for the route actually used.
8.44 In cases where journey is actually performed by a route which is not the shortest or cheapest, due to special reasons a competent authority may permit mileage allowance by that route after duly recording the reasons therefor. When road mileage is claimed between two points connected by railway, it is open to a competent authority either to allow full road mileage or limit it to what would have been admissible had the Government servant travelled by accommodation to which a Government servant is entitled and he had to travel by road. In such a case a competent authority may allow to draw the road mileage subject to the condition that it does not exceed the railway fare to which he would have been entitled, had there been available the class of accommodation in which he was entitled to travel.(S.R.31)
8.45  Where a Government servant claims road mileage for journey performed by road in his personal car, between places connected by railway the controlling officer may, at his discretion, accept the claim if he is satisfied that the journey by road had to be performed in the public interest.
[Para 8 of the Finance Division O. M No F. 2(1) Rev. 1/72, dated 20-12-1972].
8.46 Mileage allowance is admissible from the residence of the Government servant to the railway station or the airport or the sea/river port, as the case may be, at his headquarters and from the railway station or the airport or the sea river port to the place of his temporary residence at the out-station.
[Para 7 of the Finance Division O. M No F. 2(1) Rev. 1/72, dated 20-12-1972]
JOURNEY BY RAILWAY:
8.47 Civil servants when travelling on tour or transfer by the Pakistan Railways, are entitled to rail accommodation according to the scales indicated below:
(a) Category-I Civil servants in BPS-17 and above and all those in receipt of pay exceeding Rs. 2840/-p.m. Accommodation of the highest class by whatever name be it
called.
(b) Category-II Civil servants drawing pay exceeding Rs. 910/- p.m. but not exceeding Rs. 2840/-p.m.-First class (sleeper) accommodation. If travelling on a line which does not provide 1st class (sleeper), the next lower class.
(c) Category-III All Civil servants excluding those in BPS-1 and BPS-2.First class (Sitter) accommodation. If travelling on a line which provides no 1st Class (Sitter) accommodation, the next lower class.
(d) Category-IV Civil servants in BPS-l and BPS-2.  Lowest class by whatever name be it called.
[Ministry of Finance O.M No 4(11)-R-9/87 D.18-8-1987] and No F.2 (23) R/83/84 dated 6-5-1984.]
8.48 For special reasons to be recorded, a Government servant or a class of Government servants may be declared by competent authority to be entitled to accommodation of a higher class than that normally admissible to him. (S. R. 35). Journey by Sea or by River Steamer:
8.49 The Government servants are entitled to the following classes of accommodation for journeys by sea or by river steamer within the Pakistan waters: -
(a) A Government servant of first Category: Highest Class.
(b) A Government servant of Second Category: If there are two classes only on the steamer, to the higher class and if there are more than two classes to middle or second class.
(c) A Government servant of third Category: If there are two classes lower classes-lower class.If there are three classes-middle or second class. If there are four classes- third class.
(d) A Government servant of fourth Category: Lowest Class. (S. R.40)
8.50 Where the steamer company has two rates of fares, one inclusive of diet and other exclusive of diet, the word 'fare' as above would mean fare exclusive of diet. If the company allows some rebate for not partaking food, the fare would be calculated by deducting rebate therefrom. (S.R.41)
8.51 In cases where the classes of accommodation on a steamer do not conform to the classification given above, the matter should be referred to the competent authority for a decision. (S.R.42)
8.52 If a Government servant is offered suitable accommodation on a Government vessel, he is entitled to one daily allowance instead of a mileage allowance. The Government servant is not permitted to decline this offer and draw mileage allowance. (S.R.44)

JOURNEY BY ROAD:
8.53 The travelling by road includes travelling by sea of river in a steam launch or in any vessel other than a steamer and travelling by canal.The following are the rates of road mileage.

MODE OF TRAVEL 
RATE PER KILOMETRE
(i) Personal car or by engaging a full taxi.
Rs. 2.00
(b) Motor Cycle or Scooter.
Rs. 0.65
(c) Bicycle, animal back or foot.
Rs. 0.50
(d) Public transport plying for hire on single scat basis:
(i) For Govt. servants in BPS 7 and above Rs.0.32
(ii) For Govt, servants BPS-6 and below Rs.0.20
[Finance Division O. M No F 4 (3) Reg. (9)/8 dated 1-7-1987].
8.54 Government servants are allowed to use the mode of transport as below:
MODE OF TRANSPORT
GRADE OF GOVT. SERVANT.
Personal car and hiring of a full taxi
Category I officers in the case of others, taxi may be engaged if the urgency of the situation so demands with the approval of the controlling officer
Personal motor cycle /scooter.
Category I & II.
Bicycle, Public transport plying for hire on single seat basis.
All government servants.
[Finance Division O.M.No.F.2 (1) Imp.1/77 dated 29-4-1977 read with O. M. No. 2(49)-Reg. 9/78 dated 20-9-1978].
8.55 These rates, except in the case of Para 52 (e) will be admissible from the residence at headquarters to the residence at the temporary place of duty of the Government servant. The term '"Personal Car" means a car registered in the name of the Government servant or in the name of any member of his family as defined in S. R. 2(8) for purposes of T. A. Rules.(S.R. 45 read with Para. 4 of the Ministry of Finance O. M. dated 20-12-1992)
8.56 Under special circumstances a competent authority may, for reasons to be recorded, allow mileage at higher rates than those fixed above. (S.R.47)
8.57 In calculating road mileage fractions of a Kilometre should be omitted from the total of a bill for any one journey, but not from the various items which make up the bill. (S. R. 48)
JOURNEY BY AIR:
8.58 The travel by air means journeys performed in the machines of public air transport companies regularly plying for hire. It does not include journeys performed by private aeroplanes nor air taxies. (S.R.48-A)
8.59 All first Category Governmnet servants are entitled to travel by air by tourist class.A competent authority may authorise other Government servants also to travel by air, if the journey is urgent and in interest of public service. The President may grant general permission to any Government servant or class of Government servants to travel by air as a matter of routine.
8.60 Those who are not authorised to travel by air, if they perform an air journey on tour, are entitled to travelling allowance as if they had travelled by rail, road or steamer subject to the condition that travelling allowance should not exceed that which would have been admissible, if they had been authorised to travel by air. (S. R. 48-D).
DAILY ALLOWANCE:
8.61 The Daily Allowance is a uniform allowance for each day of absence from headquarters and is intended to cover the ordinary daily charges incurred by a Government servant in consequence of such absence. The daily allowance may be drawn by a government servant whose duties required that he should travel and may be drawn while on tour and also on transfer, as admissible under the rules. (S.R.49)
8.62 The rates of daily allowance (w. e. f. 28th September, 1994) are as follows:-
PAY LIMITS.
SPECIAL RATES Rs.
ORDINARY RATES Rs.
(i) Rs.5000 and above p.m.
150
130
(ii) Rs.4000 to Rs.4999 p.m.
130
110
(iii) Rs.2700 to Rs.3999 p.m.
110
95
(iv) Rs.1300 to Rs.2699 p.m.
70
60
(v) Rs.700 to Rs.1299 p.m.
60
50
(vi) Upto Rs.699 p.m.
40
30
[Amended vide Finance Division O. M. No F. 4(5)-Reg.(9)/87 dated 1-7-1987].
8.63 (i) A Government servant who has, of necessity, to stay in a hotel may, in addition to the above daily allowance be allowed reimbursement of actual single room rent including taxes, duties and service charges subject to the production of hotel receipts/Vouchers, up to the following maximum per day:
Localities where special Daily Allowance rate is admissible:
Three times the amount of Special Daily Allowance.
 Localities where Ordinary Daily Allowance rate is admissible:
 One and a half times the amount of ordinary Daily Allowance
[Finance Division O. M. No. 2(1) Imp. 1/77 dated 29-4-1977].
(ii) In case of non-availability of a single room, the touring civil servant may be allowed to book a double room for his exclusive use. The reimbursement is to be restricted to his normal entitlement only.
(iii) Two officials while on tour at the same station may be allowed to book a double suit in a hotel and share it. In such a case either of them have jointly to certify that separate single accommodation was not available to them and that each one of them is claiming not more than one-half of the room rent restricted to each individual entitlement; this certificate shall be appended to the T. A. bill of both officials.
(iv) A Government servant who stays in a Government Hostel, Inspection Bungalow, lodge or residential Club will, in addition to the daily allowance, be allowed reimbursement of actual charge for stay in single room/suit on production of receipts/vouchers subject to the condition that such charges do not exceed the amount of daily allowance admissible at the station.
8.64   Special rate of daily allowance shall be admissible at Hyderabad, Islamabad, Karachi, Lahore, Faisalabad, Multan, Peshawar, Quetta, Rawalpindi and Northern Areas
[Finance Division O. M. No. F 2 (15)-R-9/74 dated 24-4-1975].
8.65 (a) Daily Allowance, for each calendar day, will be admissible for the period of absence on duty from headquarters (including the time spent in transit). Not more than one daily allowance will be admissible on any calendar day. A fraction of a calendar day will be reckoned as a calendar day for this purpose.
Note:"Calendar day" in sub-para (a) above means a day beginning on one midnight and ending on the next midnight.
(b)  In the case of departure from headquarters, the rate of daily allowance during transit will be the same as admissible at the station of immediate destination. In the case of return to headquarters the rafe will be the one admissible at the last station of temporary duty before return to headquarters.
(c)  The period of absence from headquarters will commence from the time of departure of the Government servant from his office or residence, as the case may be, till the time of his return to his office or residence, as the case may be. The competent authority authorizing the tour will decide whether the Government servant should proceed on temporary duty from his office or residence.
(d)  The period of forced delays in transit will be treated as part of the total transit period.
8.66 Daily Allowance may not be drawn for day on which a Government servant does not reach a point outside a radius of ten miles from his headquarters or return to his headquarters from a similar point.
[Finance Division O. M. No. F. 2 (1) Rev. 1/72 dated the 17-10-1973].
            8.67 Mileage allowance shall be admissible from the residence of the Government servant to the railway station or the airport or the sea/river-port as the case may be. at his headquarters and from the railway station or the airport of the sea/river-port, to the place of his temporary residence at the outstation.
            8.68 Where a Government servant claims road mileage for journey performed by road in his personal car, between places connected by rail, the controlling officer may at his discretion, accept the claim if he is satisfied that journey by road had to be performed in the public interest.
            8.69 Except as specified in Para 8.71, daily allowance at full rate will be admissible for the entire period of continuous halt on temporary duty.
            8.70 In case of temporary duty at a hill station exceeding thirty days. Heads of Departments have full powers to sanction daily allowance for the entire period of continuous halt of a Government servant.
            8.71 Daily Allowance is admissible on Sundays and public holidays falling during the period of a Government servant's temporary duty at an outstation but not when he is on casual leave.
            8.72 A Government servant who takes casual leave immediately on the conclusion of temporary duty will draw daily allowance for the day of departure from the outstation to which he would have been entitled had he not proceeded on casual leave.
            8.73 Percentage increase in the rates of mileage allowance in localities shown in Appendix 18-A to the compilation of F. Rs. and S. Rs. Vol. II is calculated on the mileage allowance as indicated in Para 8. 53 respectively, which are as follows:
PROVINCE
NAME OF LOCALITY.
INCREASE IN THE RATE OF ROAD MILEAGE
 Sindh 
Desert Talukas of Tharparker District.
50 percent.
 Punjab 
Bhangi Khel Ilaqa in Mianwali District.
Murree and Kahuta Tehsil in Rawalpindi District
Places beyond the external boundry of the
Dera GhaziKhan District.
 33-1/3 percent
33-1/3 percent

33-1/3 percent
 N. W. F. P.
Mansehra (except the Kagan Valley, i. e., the track beyond Balakot upto Gitti Das and Abbottabad Tehsils in the Hazara District and transborder tracts, i. e., places beyond the external boundaries of the Districts of Hazara, Peshawar, Mardan, Kohat, Dera Ismail Khan and Bannu except Chitral and the portion of the road from
Peshawar to Kohat which lies in the Tribal territory.
Chitral and the Kaghan Valley in the Mansehra Tehsil of the Hazara District, i.e., the track beyond Balakot up to Gitti Das.

25 per cent







33-1/3 percent
Baluchistan

The whole of Baluchistan except Nasirabad Sub-Division, Sibi District

Kashmir
The whole of Jammu and Kashmir State
33-1/3 per cent in the case of journeys which can be performed by motor transport
100 per cent in the case of journeys which can not be performed by motor transport
subject to a minimum of Re. 1 per mile in the case of officers of Grade-I

Gilgit&Baltastan

Do.
[Finance Division O. M No F. 2(5)-Rev. 1/73, dated 10-7-1973 and even number, dated 19-10-1973].
            8.74 When Government Officers are permitted at their own request to attend meetings, conferences or congresses held in Pakistan and any public interest is likely to be served by their attendance, they may be allowed a single railway fare of the class of accommodation to which they are entitled for the Journey both ways without any road mileage or daily allowance for halts. But if an officer is sent to attend the meeting officially, he is entitled to travelling allowance as admissible under the normal rules. (S.R.54)
         8.75 A Government servant on tour on official duty is not entitled to recover from Government the cost of transporting his family or his personal luggage, conveyance, tents and camp equipage. (S.R.55)
         8.76 In cases of localities, where travelling is unusually expensive, a competent authority may by general or special order, increase the rate of mileage allowance or daily allowance either in a definite ratio or in any other suitable manner. It is in pursuance of these orders that Hyderabad, Islamabad, Karachi, Lahore, Rawalpindi, Faisalabad, Multan, Quetta and Peshawar, Northern Areas, *(Bahawalpur, Sargodha. Sialkot, Sukkur and Gujranwala| have been declared as expensive localities and higher rates of daily allowance have been fixed therefor. Similarly provision has been made in Appendix 18-A. The special rates of daily allowance are, however, not applicable to Government servants touring in and
about those cities under circumstances entitling them only to daily allowance, if
their headquarters are situated within the municipal limits of the respective cities.
(S. R. 56)
         8.77 When a Government servant of a Category lower than first Category is required by the order of a superior authority to travel by special means of conveyance the cost of which exceeds the normal travelling allowance admissible to him. he may draw the actual cost of travelling in lieu of the daily allowance and mileage allowance. The bill for the actual cost should be duly supported by a certificate signed by the superior authority and countersigned by the controlling officer stating that the use of special means of conveyance was actually necessary and specify the circumstances which rendered it necessary. (S. R. 57)
JOURNEY ON TOUR:
         8.78 The headquarters and limits of the sphere of duty of a Government servant are fixed by a competent authority. (S. Rs. 59 & 60)
         8.79 It is for a competent authority to decide whether an absence from headquarters is on duty or not. It can also impose restriction upon the frequency and duration of Journeys to be made on tour by any Government servant (S.R.63)
         8.80 If the pay of a particular Government servant has been so fixed as to compensate him for the cost of all journeys, other than journeys by rail or steamer, within his own sphere of duties, he is not entitled to draw any travelling allowance for such journeys, other than journeys by railway and steamer. In case he has to undertake a journey on duty beyond his sphere of duty, he may draw travelling allowance as admissible under the rules including such part of it as is within his sphere of duty. (S.R.64)
         8.81 A Government servant, not in receipt of a permanent travelling allowance, draws travelling allowance for journeys on tour in the shape of daily allowance. The daily allowance is drawn for absence from headquarters on duty. The absence begins when a Government servant actually leaves his headquarters and ends when he actually returns to the place where his headquarters are situated irrespective of the fact whether he halts there or not.(S. Rs. 68 & 70)
         8.82 If an officer of the Vacation Department proceeds on tour and then avails of vacation without returning to his headquarters, he is entitled to the travelling allowance for the outward journey only. (S.R.70)
         8.83 Daily Allowance may be drawn for any day on which a Government servant reaches a point outside a radius of ten miles from his headquarters or returns to his headquarters from a similar point. Daily Allowance may be drawn during a halt on tour or on a holiday occurring during a tour. (S.Rs. 71 & 72 read with Paras 6, 9, 10 & 11 of the Ministry of Finance O. M. dated 20th December, 1972)
         8.84  If a competent authority is satisfied that daily allowance is not sufficient to cover the travelling expenses of a Government servant, it can permit him and for that matter any class of Government servants to draw mileage allowance instead of daily allowance for the whole period of absence from headquarters under any conditions it may deem fit to impose. (S.R.75)
         8.85 Normally a Government servant may exchange his daily allowance for mileage allowance for any day on which he travels by railway, or steamer or both or travels more than 20 miles by road. In cafe a continuous journey extends over more than one day, the exchange should be made for all such days and not only for a part of them. The short journeys within a radius of ten miles from headquarters should not be added to other journeys when calculating the distance covered by road. [S.R.76 (a)]
         8.86 When a journey by road is combined with journey by railway or steamer or both mileage allowances may be drawn for journey by road, but this allowance will be restricted to the daily allowance admissible to him, unless the road journey exceeds 20 miles. At the place of halt at outstations a Government servant is not entitled to draw any daily or mileage allowance for journeys within a radius of 10 miles, as his daily allowance is intended to cover such expenses. If, however, he goes beyond a radius of 10 miles, then he can draw a daily allowance or mileage allowance if the road journey exceeds 20 miles. [S. R. 76 (b)]
         8.87 The Government servants of the Survey of Pakistan and Geological Survey of Pakistan cannot exchange daily allowance for mileage allowance for a journey in the field. But if they have to travel on special duty or by a public or hired conveyance, daily allowance can be exchanged for mileage allowance. If actual travelling expenses for a journey to and from the field or any other journey where camp equipment is carried exceed the mileage allowance, such actual travelling allowance may be paid to them in lieu of the daily allowance. The exchange should be made for the whole journey and not for a part of it. Whenever for such part of month as he spends in the field, the actual cost of camp equipment and baggage exceeds half the amount of daily allowance admissible for the month, he may retain half his daily allowance and exchange the other half for the actual cost. The bill for the actual cost should be prepared in detail and countersigned by the sanctioning authority. (S. Rs. 87 & 88)
         8.88 In case of an officer of the Geological Survey of Pakistan, in addition to the concessions in the preceding paragraph a competent authority may permit him, on public grounds, at the beginning or end of the field season, to send a portion of domestic servants, baggage and camp equipment by the direct route to and from the field, when he himself travels by another route in order to undertake an economic or engineering enquiry. He can recover the actual cost of transporting such servants, baggage and camp equipment in addition to the travelling allowance admissible to him [S. R. 88 (b)].
         8.89 Where travelling allowance is not admissible under the rules, a competent authority may, by general or special orders, allow a Government servant the actual cost of hiring a conveyance. It also covers the cases in which it is equitable to allow Government servants to draw the actual cost of conveyance where the circumstances are not actually covered by any other rule. It also applies to Government servants on transfer from one office to another in the same station, when they have to change the residence also.
         8.90 When a B-l to B-15 Government servant is dispatched on duty to a place at some distance from his office or is called for duty outside normal working hours, by a special order of an officer the expenditure incurred may be paid to him and charged to the contingencies. While claiming this amount the Head of the office should certify that the expenditure was actually incurred, was unavoidable and is within the schedule scale of charges for the conveyance used. It should also be certified that the Government servant is not entitled to travelling allowance for the journey, was not granted any compensatory leave and will not otherwise receive any special remuneration for the performance of duty, which necessitated the journey. (S.R.89)
GRANT OF CONVEYANCE CHARGES AND DAILY ALLOWANCE TO CIVIL SERVANTS WHO PERFORM SHORT VISITS ON OFFICIAL DUTY BETWEEN ISLAMABAD AND RAWALPINDI:
         8.91(i) Civil servants in BPS 1 to 15 shall be allowed bus fare or wagon fare, as utilised taxi hire shall be allowed in emergent and exceptional cases at the instance of an officer not below the rank of a Deputy Secretary in writing.The officers in B-16 and above are allowed the conveyance charges at the following rates, when they travel by taxi or in  their own transport:--
From
To
For one Way journey (Rs)
For return Journey (Rs)
Secretariat Blocks Islamabad
---do----
---do----
---do----
---do----
---do----
---do----

Offices located in Saddar Rawalpindi

Supreme Court of Pakistan
Secretariat III/Jail Rawalpindi.
Secretariat IV/P.M Secretariat Rwp.
Ayub Hall
Central Government Hospital.
Islamabad Airport
32.00

35.00
32.00
32.00
33.00
26.00
32.00
64.00

70.00
64.00
64.00
66.00
52.00
64.00
CDA Office
Blocks, Islamabad.
---do----
---do----
---do----
---do----

Offices located in Saddar Rawalpindi

Supreme Court of Pakistan
Ayub Hall
Secretariat III/Jail Rawalpindi.
Islamabad Airport
26.00

29.00
27.00
27.00
26.00
52.00

58.00
54.00
54.00
52.00
[Finance Division O.M No F. 4(12) Reg. (9)/87-950/88 dt. 11-8-1988.]
(ii) Where the Government transport is provided nothing is admissible in any case.
(iii) Daily Allowance is admissible to a Civil servant; whose absence from headquarters exceeds eight consecutive hours on a day.Such period of absence is calculated from time of departure from HQs or residence as the case may be.
*Provided that no DA shall be admissible to those who are detached from duty in their parent office/Department/Division located in Islamabad/Rawalpindi and have to work in another office/Department/Division at Rawalpindi/Islamabad, respectively, under specific orders of the controlling officer.
*[Finance Division O.M No F 2(2) R-9/76, dated 5-11-1979]
(iv) for the purpose of (iii) above the concept of radius of 10 miles has been done away with.
 (v) Single-room rent in a hotel is not admissible in the above cases.
[Finance Division O. M. No. F. 2(2) R. 9/76-D/138/77, dated 29-3-I977 read with their U.O. No D-690-R/77, dated 12-11-1977.]
GRANT OF CONVEYANCE /DAILY ALLOWANCE TO CIVIL SERVANTS PERFORMING JOURNEYS ON OFFICIAL DUTY BETWEEN KARACHI/ LAHORE AND SUBURBS:
8.92 The Civil servants posted in Karachi/Lahore, who perform short visits from the station of their posting to the suburbs and vice versa, on official duty are allowed conveyance/daily allowance as under:-
(i) Civil servants of B-l to 15 are allowed bus or wagon fare as actually utilized. With the written permission of an officer, not below the rank of Deputy Secretary, Taxi hire may be allowed in emergent and exceptional cases. Officers of BPS 16 and above are allowed conveyance Charges @ *Rs. 2.00 per kilometre when they travel by taxi or in their own transport where the means of locomotion have been provided at the expense of Government, nothing shall be admissible in any case.
(ii) Daily allowance is admissible to all Civil servants, whose absence from headquarters exceeds eight consecutive hours on any day. The period of absence is calculated from the time of departure from office or residence and end at the time to return to office or residence, as the case may be.
(iii) Room rent in a hotel is not admissible in such cases.
[Finance Division O. M. No. F. 2(2) R. 9/76-D/138/77. Dated 16-4-1977]

GRANT OF CONVEYANCE CHARGES TO THE B-1 TO B-15 STAFFS WHO ARE REQUIRED TO STAY LATE AFTER OFFICE HOURS OR WHO ATTEND OFFICE ON FRIDAYS AND CLOSED HOLIDAYS:
8.93  The President has been pleased to decide that government employees in B-l to B-15 and Stenographers in B-16 who are detained in the office beyond two hours of the usual closing time and who attend office on Fridays and other closed holidays will be granted conveyance charges at the following rates:-
[Finance Division O.M No F 2(I) R-9/80 dated 28-7-1980].




When detained in Office beyond two hours of the usual closing time.                        
For attending Office on Fridays and closed Holidays.

               

Rs.
Rs.
(i) BPS-1 & 2
3.50
4.50
(ii) BPS-3 to 15 and Stenographers in B-16
4.50
7.00
(Finance Division O. M No F. 4(3)-Reg.(a)/87 dated 1-7-1987.]
[2]The other existing conditions regulating the grant of conveyance charges shall continue to apply).
JOURNEYS WITHIN 10 MILES, BY RESERVED RAILWAYS COMPARTMENT AND BY PRESIDENT AND MINISTERS:
8.94 A Government servant travelling within ten miles of his headquarters on duty may recover the actual amounts, which he might have paid on ferry or other tolls and fare journeys by railway or other public conveyance. (S.R.90)
         8.95 When a Government servant travels by reserved railway accommodation on requisition, the entire cost of haulage is borne by Government. Any person travelling with the Government servant, in the reserved accommodation has to pay the usual fares to the Railway. The Government servant concerned should specify the number of persons, who travelled with him and also certify that tickets were purchased by them. If he wants any additional accommodation for luggage and staff, he should make his own arrangements with the Railway and pay for them. Such a Government servant is not entitled to any travelling allowance. (S.R.92)
         8.96 If a Stenographer or a personal clerk to an officer has to travel with an officer in the reserved accommodation in the interest of public service, he should purchase a ticket for the class of accommodation to which he is entitled under the rules. The expenditure on reservation charges should be borne by Government Servant himself. (S.R.92)
         8.97 The travelling allowance of President and Ministers is regulated under the special rules framed for the purpose. (S.R.95)
JOURNEY OF A NEWLY APPOINTED GOVERNMENT SERVANT:
8.98 Generally speaking travelling allowance is not admissible to a Government servant for the journey to join his first post in Government service. In case of appointments made to posts outside Pakistan or in Gilgit or Chitral, competent authority may allow travelling allowance to join a post under the Government. Likewise the Surveyor General or Director of Survey may grant rail and steamer fares to Khalasis and Government Servants in B-l, 2 and 3 on enlistment for their journey to Field Headquarters. (S.R.105, 105-A and 105-B)
8.99 When a pensioner or a Government servant who is thrown out of service due to reduction of establishment or abolition of his post is re-appointed, the appointing authority may permit him to draw travelling allowance for such of journey as lies in Pakistan. (S.R. 107)
8.100 If a Government servant on first appointment, cannot join his duties except by sea, competent authority may grant him free passage by sea from one part of Pakistan to another such part. (S.R.108)
         8.101 When travelling allowance is paid on first appointment it will be regulated as a journey on tour, but no daily allowance will be paid for halts. For this purpose the Category of person will be determined by the post, which he will join. (S. Rs. 112 and 113)
JOURNEY ON TRANSFER (S. RS. 114 TO 126):
         8.102 A Government servant is entitled to mileage allowance for a journey on transfer including transfer from military to civil employ. But the travelling allowance on transfer from one station to another will be admissible only if the transfer has been made for public convenience and the Government servant is paid for the transit period. A transfer on request is not treated as for public convenience and as such a Government servant is not entitled to travelling allowance unless the competent authority decides otherwise. In cases where a Government servant is transferred at his own request intimation to that effect should be sent to the respective audit officer. Unless such intimation is forthcoming the transfer will be treated as for public convenience.
         8.103 On transfer, a Government servant is entitled to the following:-
(a) Transfer Grant:
Government servant possessing a family
Government servant not possessing a family 
One month's pay subject to a maximum of Rs.4000
Half month's pay subject to a maximum of Rs.2000
[Finance Division O. M. No. 4(3)-Reg 9/87-dated 1-7-1987]
(b) Transfer grant is admissible in all cases where travelling allowance on transfer is otherwise admissible under the existing rules.
[Finance Division O. M No F. 2 (1)/Rev. 1/77, dated 31-5-1973]
(c) Actual rail, air or steamer fare for the Government servant and one or half fare for each member of the family. If he travels by road he may draw road mileage at the rate applicable to him. If two members of family accompany him he can draw additional road mileage and if more than two members of family accompany him three times that rate.
(d) Daily allowance during journey period: One daily allowance at special rate is payable to the Government servant for every 480 K. M. of road distance. In case of journey on transfer by air, one daily allowance for each calendar day of the actual period taken in transit will be admissible.
(e) Daily allowance on arrival at the new place of posting: One daily allowance at the rate applicable to the station is payable in respect of the Government servant and in respect of each member of his family above 12 years and one-half of the full rate for every child above the age of 12 months, for the day of arrival at the new place of his posting.
(f) Transportation of personal effects :(i) The maximum of limit upto which personal effects can be transported at Government expense is as follows:

Category of Government servant
Maunds
Kilograms
If possessing  a family
If not possessing a family
If possessing  a family
If not possessing a family
Category I 
120
60
4500
2240
Category II 
80
40
3000
1500
Category III 
40
20
1500
760
Category IV 
15
10
560
380
(ii) Cost of carriage of personal effects upto the maximum number of Kilograms as in sub-para (i) will be allowed at the rate of 0.083 paisa per kilometer per kilogram or 1.66 paisa per kilometre per unit of 20 kilograms from the residence of the government servant at the old station to his residence at the-, new station, irrespective of the mode by which the personal effects are carried. (It will not be necessary to call for receipts in support of his claim of cost of transportation of personal effects). (S.R.116 read with paras 14 & 15 of the Ministry of Finance O. M. dated 20th December, 1972, No F.2(49)-Reg.9/78, dated 20-9-78 and [F.2(2) R-9/84 dated 16th July, 1984.]
(iii) Civil servants from outstations while proceeding northern areas/Chitral on transfer, are often stranded at the airport because of cancellation of flight due to unfavorable weather conditions during the period of forced halt, the individual concerned are compelled to incurred expenditure on board-PIA meeting only the hotel expenses. To avoid hardship in such cases it has been decided that the civil servant concerned may be allowed daily allowance @ 50% of their normal entilement for each day of forced halt, subject to a certificate being furnished by the PIA in the following form:
Certified that Flight No------by which Mr-----------------------an employee of ------------------------------ while under orders of transfer, scheduled to travel to northern Areas/Chitral, was cancelled due to bad weather conditions. He actually traveled on--------------------------after-------------days of forced halt.
[Finance Division O.M No F.2 (40)-R-9/77 dated 6th May, 1979]
8.104 Impression seems to exist in certain quarters that after dispensing with the production of receipts (vide para 8.103) the cost of transportation of personal effects up to the maximum permissible limit can be claimed and paid without regard to the actual effects transported. That is not so. The position is that the provisions of S.R. 116(e) continue to remain in force.Accordingly, the Government servant claiming the cost of transporting personal effects is required inter alia.
(a) to under a certificate to the effect that the actual expenses incurred are not less than the amount claimed; and
(b) to indicate, in that certificate, the weight of personal effects actually carried and the amount actually paid for their transport.
The Controlling Officer has to exercise the usual scrutiny of the claim, and record a certificate to that effect as required under S.R. 116 II (e).
[Finance Division O.M No F. 2(1)-Rev. 1/77, dated 11-1-1973]
8.105. A Government servant may draw the actual cost of transporting at owner's risk conveyance and horses on the following scale:
Category of Government servant
Scale allowed
First 
Two horses and a carriage or motor car or motor cycle.
Second 
A carriage and a horse or Motor cycle or a motor car.
Third 
One horse or a motor cycle or a bicycle.
If the following conditions are fulfilled:-
(i) the distance travelled exceeds 132 Kilometres;
(ii) the possession of a horse or conveyance will be advantageous from the point of view of efficiency of the Government servant in the post which he is going to join; and
(iii) conveyances or horses are actually transported by railway, steamer or other craft.
8.106 In the case of motor car the cost of transporting a chauffeur or cleaner and for each horse the cost of transporting one syce and one grasscutter may be drawn. When transported by steamer the actual cost of transportation includes gate pass, river dues, loading and unloading charges. The conveyance may be transported by passenger train, but if it is transported by goods train, it is permissible to charge to the government the packing charges and transport charges to and from the goods shed provided it does not exceed the cost of transportation of conveyance by passenger train. This rule applies mutatis mutandis to a Government servant of third grade who carries an ordinary cycle. (S.R.116)
         8.107 When a Government servant travels by Government steamer he is not entitled to mileage allowance either for himself or for the family. He is entitled to free transport of himself, his family, servants and their bonafide personal effects and of conveyance and horses. He may draw in addition daily allowance of his grade. (S.R.116)
8.108 The rate of allowance admissible to Government servant who transports his motor car or motor cycle/scooter by road between stations connected by rail or steamer or partly by railway or partly by steamer is entitled to draw 60 paisa per Kilometre in respect of a motor car and 20 paisa per Kilometer in respect of a motor cycle/scooter. If a Government servant and his family travel in their own car he can draw actual railway fare for himself and one or half for each member of his family. In that case transportation charges for car/motor cycle/ scooter will not be admissible. (S.R. 116 read with para 16 of the Ministry of Finance O. M.dated 20th December, 1982)
[Ministry of Finance 2(49)-Reg, 9/78, dated 20-9-1978 F. 2(2) R. 9/79, dated 23rd January, 1979 and F.4 (3) Reg-9/87 dated 1st July, 1987.]
8.109 Those Government servants who are carried free of charge by Pakistan Air Force planes to and from Gilgit are entitled as under:-
(a) If the family of the Government servant travels with him: -
(i) half the mileage allowance calculated for the Government servant himself; and
(ii) mileage allowance in full for personal effects as stipulated in the preceding paragraphs subject to the condition that any luggage taken-by the Government servant with him in the aeroplane should be taken into consideration in allowing the maximum bandage; and
(b) If the family travels by road, mileage allowance in respect of the members of the family will be admissible in terms of the provisions of the preceding paragraphs in addition to that at (a) above. (S.R.116)
8.110 A member of a Government servant's family who follows him within six months of the date of transfer or precedes him by not more than one month may be treated as accompanying him. If any member of the family travels from a place other than the old station of the Government servant, travelling allowance may be allowed to him provided it does not exceed the railway fare from old to the new station. For the purpose of this rule, the category of a Government servant should be determined with reference to the facts on the date of transfer, while number of fares admissible to the Government servant should be determined with reference to the facts on the date of journey. Where travelling allowance is claimed for the members of the family their number, relationship and ages should be mentioned, in the T. A. bill. [S.R.116 (b) (iii)]
         8.111 When the family of a Government servant precedes or follows him and proceeds to a station other than the new station, the period of one month or six months should be calculated from the date of relinquishment of charge at the old station. If they precede to the new station of posting the limit should be calculated with reference to the date of taking over charge at the new station. [S.R.116-Government decision No (6)]
         8.112 There is no objection if the personal effects do not accompany a Government servant for good and sufficient reasons, but are carried within a reasonable time of the date of his journey on transfer. The controlling officer should also certify on the body of the bill that he has scrutinised the details and satisfied himself that the claim is reasonable. (S.R.116-Government Decision No.1)
         8.113 When a Government servant is not entitled to carry horse or motor car at Government expense, there is no objection to their inclusion as a part of personal effects, provided these are within the prescribed maximum limit of maundage. (S.R.116-Auditor-General's Decision No. 2)
         8.114 Where a Government servant is transferred from station 'A' to station 'B' and again transferred within a reasonable short time to station 'C he may be paid cost of transportation of personal effects from station 'A' to station 'C in the following manner:
(i) The total weight carried from station 'B' to station 'C and from station 'A' to station 'C should not exceed the maximum prescribed in the rules.
(ii) The total cost of transporting the effects from station 'A' to station 'B', from station 'B' to station 'C should not exceed the amount admissible from station 'A' to 'B' plus that admissible from station 'B' to station 'C. (S. R. 116-Audit Instruction No. 3)
         8.115 When a Government servant, in superior service, is transferred from one post to another and under the orders of competent authority has to hand over charge of his old post or take over charge of the new post at a place other than the headquarters or his headquarters are changed at a place other than the headquarters or his headquarters are changed while he is on tour and has to proceed to the new station direct without returning to the headquarters he should be allowed travelling allowance as on tour from the place of handing over charge to the new headquarters or to the place of taking over charge. He will also be entitled to all the concessions in respect of members of his family, personal effects and conveyance, etc., as stipulated in S. R. 116 (S. Rs. 116-A& 116-B)
         8.116 If the family of a Government servant, on his transfer, travels to a station other than the new headquarters, travelling allowance for the family may be drawn. This is subject to the condition that this should not exceed the travelling allowance, which would have been admissible had the family gone to the new headquarters direct. (S. R. 116-C).
         8.117 A Government servant appointed to a new post while in transit from one post to another will draw travelling allowance for so much of the journey as he has accomplished when he receives fresh orders and for the journey from the place at which he receives orders to his new station. (S.R.123)
         8.118 If a Government servant proceeds on leave on average pay not exceeding four months after making over charge of the old post and before taking over charge of the new post, he is entitled to the usual T. A. irrespective of the fact whether the order of the transfer was received before or after the commencement of leave. If the leave is for more than 4 months on average pay with the exception of the Special Disability Leave whether granted by it or in combination with leave on average pay he is not entitled to any travelling allowance. (S.R.124)
         8.119 When a Government servant takes leave other than leave on average pay for 4 months while in transit from one post to another he may draw railway or steamer fares or the road mileage for self and family in accordance with T. A. on transfer rules for so much of the journey to join the new post as he has accomplished before the order granting him leave is received. If a Government servant returns from leave other than leave on average pay not exceeding 4 months and is posted to a station other than than from which he proceeded on leave, the controlling officer may permit him to recover the transportation charges for personal effects and conveyance, if any. Transfer Grant is not admissible in such cases. [Auditor's-General's letter No. 1276-A/1-73 (i) dated 13-11-70) S.Rs 125 & 126]
         8.120 If the headquarters of a government servant is transferred from Islamabad to Rawalpindi or vice versa and the residence is also changed in consequence thereof. T. A. on transfer is admissible.
[Finance Division U. O No D. 378-Rev. 1/73, dated 18-7-1973)
         8.121 In regard to question as to the time limit which could be allowed between change of headquarters and 'consequential shifting of residence for purposes of T. A. on transfer from Islamabad to Rawalpindi and vice versa, the Finance Division, have decided that the claim could be admitted by treating the non-allotment of Government accommodation at the new headquarters as a good and sufficient reason for the purposes of Government Decision No. 1 below S.R.116, subject to the condition that a certificate is furnished by the competent
administrative authority to the effect that the Government servant concerned had applied for allotment of a residential accommodation in Rawalpindi/Islamabad, as the case may be, and that the same could not be allotted to him earlier.
[Finance Division U. O No F. 2(48)-1349, dated 24-12-1973]
JOURNEY TO ATTEND AN EXAMINATION:
         8.122 A Government servant is entitled to draw travelling allowance as on tour (but no daily allowance for halts), for the journey to and from the place at which he appears in an obligatory examination or any other examination prescribed by the competent authority. The travelling allowance cannot be drawn more than twice for any particular examination or standard of examination. If a competent authority is satisfied that candidate has culpably neglected the duty of preparing himself for an obligatory examination or did not display a reasonable standard of proficiency in an examination, which was not obligatory, it can disallow the payment of travelling allowance to him. (S.R.130)
         8.123 The Government servants summoned by or at the request of Federal Public Service Commission or of Government for interview not connected with advertised posts may be granted travelling allowance as on tour. They may be paid daily allowance also in a few exceptional cases at the discretion of the Federal Public Service Commission. The Provincial Government servants called for interview for appointment under the Federal Government may be paid travelling allowance, which will be charged to the Federal Government and the Establishment Officer of the Federal Government will be the Controlling Officer in this behalf. The Civilian Government servants called for interview and medical examination for emergency Commission may also be paid travelling allowance
according to the Army Instructions. (S.R.132)
JOURNEY ON PROCEEDING ON OR RETURNING FROM LEAVE:
         8.124 Normally, a Government servant is not entitled to travelling allowance for a journey made during leave or while proceeding on or returning from leave. Under special circumstances a competent authority may, however, permit a Government servant to draw travelling allowance in such cases as if on a journey on tour.
         8.125 A Pakistan Commissioned Officer serving with the Frontier Corps, when proceeding or returning from leave, is entitled to the same concessions, as would have been admissible to him, while in military employ. (S.R.137)
         8.126 The Surveyor-General of Pakistan may grant rail and steamer fares to Khalasis and other Government servants in Category 1, 2, or 3, on their proceeding or returning from leave to and from the place at which they were recruited. He may also grant travelling allowance to Surveyors and other subordinates when proceeding or returning from leave if their homes are situated in Provinces other than that in which they are employed. (S.R.140)
         8.127 If a Civil servant is recalled to duty compulsory with the personal approval of the Head of office, from leave of any kind he is spendingaway from his Headquarters, he may be granted a single return fare plus daily allowance as admissible on tour from the station he is spending leave to the place he is required to report for duty. In case he is recalled to duty at headquarters andhis remaining leave is cancelled the fare then admissible will be for one way journey only. If return from leave is optional, no concession is admissible. If the Government servant recalled to duty is entitled to travelling allowance under S. R. 124 he may not draw the above travelling allowance unless he abandons his claim to mileage allowance under S. Rs 115 to 116. (S.R.142) (Revised Leave Rules, 1980)
JOURNEY ON RETIREMENT OR TERMINATION OF EMPLOYMENT:
         8.128(a) A Government servant is allowed T. A. to the extent specified below, in respect of the journey from the place of his last posting to his home town, performed during leave preparatory to retirement or on or after retirement.
(i) Actual fare by rail or steamer of class to which he was entitled immediately before his retirement for-himself and for each member of his family. For journeys by road between places not connected by rail or steamer mileage allowance will be allowed.
(ii) Cost of transportation of personal effects to the extent admissible to him immediately before retirement for journeys on transfer.
(iii) In addition to the cost of transportation of personal effects cost of transportation of personal car or motor cycle or scooter shall, however, be calculated by road and restricted to the distance by the practicable route.
[Finance Division O. M. No. F. 2 (3) R-9 dated 23-1-1979].
(iv)Transfer Grant (Finance Division O. M. No. 2(l) Imp.1/77 dated 26-7-1978].
(b) Advance payment for expenditure as at (a) above shall be made and be treated as final payment.
(c) The home town shall be determined according to entries pertaining to the permanent address of the Government servant in his service record oraccording to the declaration made by him for purpose of leave travel concession.The Government servants who have not declared their home town may be asked to do.
[Finance Division O. M. No. 2 (42)/R-9/75, dated 24-11-1975].
(d) The term 'retirement' shall mean, retirement on attaining the age of superannuation, or on completing prescribed service limit, or voluntary retirementon completion of 25 years qualifying service or on invalid pension, or compulsory retirement.
(e) A civil servant, who did not avail himself of the concession during the Leave Preparatory to Retirement, may do so within six months after the actual date of retirement. If a civil servant dies within the aforesaid six months period, without availing himself of the concession, this may be allowed to the family on application to the Head of Department and should be availed of before the expiry of six months from the date of retirement of the deceased or within three months of the date of his death, whichever may be later. In case of re-employment immediately on retirement or within six months of the date of retirement, the time limit of six months will commence from the date on which the period of re-employment concludes.
[Finance Division O. M. No. F. 2 (5)/R-9/76, dated 3-3-1976]
(f) (i) The concession of retirement T. A. in case of re-employment is admissible only to those retired civil servants who get re-employment in Government Departments and not those re-employed in autonomous/semiautonomous organisations or private companies.
(ii) A retired civil servant is entitled to avail of the T. A. concession any time during leave preparatory to retirement or after his retirement but before the expiry of the time limit of six months after the date of retirement.
(iii) In the case of re-employment during leave preparatory to retirement or within six months from the date of retirement, a retired civil servant can avail of the concession any time before the termination of his re-employment or within a period of six months from the date on which his re-employment period ends.
[Finance Division O. M. No. F. 2 (28)-R 9/80, dated 10-3-1981]
(g) The employees, whose home towns are in Gilgit, Baltistan and Chitral and who, of necessity, have to travel by air on their journey on retirement, are allowed travelling allowance as under: -
(i) For the portion of journey connected by rail, rail fare of the class of entitlement.
(ii) For the portion of journey connected by road, mileage allowance at the prescribed rate.
(iii) Air fare (economy class) for self and family from Rawalpindi/ Peshawar, as the case may be up to the airport near the home town.
[Finance Division O. M., dated 20-12-1972].
8.129 No person is entitled to any travelling allowance for a journey made after termination of employment. A competent authority, for special reasons to be recorded, may, however, permit any Government servant to draw travelling allowance for such a journey. (S. Rs. 146 & 147)
8.130 The Surveyor General of Pakistan is competent to allow payment of railway/steamer fares to discharge Khalasis and other Government servants in Category 1, 2, or 3 for the journey to the place at which they were enlisted.(S.R.149)
8.131 A Government servant temporarily employed in Government service in Gilgit and Chitral, who was paid travelling allowance to join his post, may, on the termination of his employment, be granted travelling allowance to the place he was engaged. The claim in this behalf should be preferred within three months of the date of termination of service and the competent authority should certify that the person intends to make the journey. (S.R. 151-A)
8.132 The T. A. in all these cases will be granted as on tour, but no daily allowance is admissible for halts on the journeys. (S.R.153)
GRANT OF TRAVEL ASSISTANCE TO FAMILIES OF GOVERNMENT SERVANTS, WHO DIE WHILE IN SERVICE:
8.133 The family of Government servant, who dies while in service, will be allowed travel assistance equal to the amount of travelling allowance, transfer grant and cost of transportation of personal effects, as stipulated in para 8. 128 to enable the family to perform the journey from the station of the last posting of the deceased Government servant to his home town or to such other place to which the family intends to proceed subject to the condition that in the latter case the amount should not exceed that would have been admissible upto the home town. For this purpose the drawing and disbursing officer concerned may draw the amount admissible in advance and pay to the eldest member of the deceased's family on application to the Head of the Department in which the deceased Government servant was working at the time of his death. The application should contain the following particulars: -
(a) Name of the deceased Government servant.
(b) Designation and name of the office in which he was working.
(c) Name and address of the applicant.
(d) His/her relationship with the deceased.
(e) Home town of the deceased Government servant or the place to which the family intends to proceed.
(f) Names of family members and their ages.
(g) Approximate weight of personal effects to be transported.
The application should be countersigned by a BPS-17 or above Civilian officer or a Commissioned Officer of Armed Forces, who should record a certificate thereon as under:-
"Certified that I personally know the above particulars to be correct"
[Finance Division O. M No F. 2(1) Rev. 1/72, dated 6-2-1973 & No. F. 2(62) R-9/78 dated 12-12-1978]
JOURNEY TO GIVE EVIDENCE OR TO ATTEND A COURT OF LAW AS ASSESSOR OR JUROR:
8.134 If a Government servant is summoned to give evidence in a criminal case, a case before a court martial, a civil case to which Government is a party or a departmental  enquiry held by a duly constituted authority in Pakistan or in foreign territory and the evidence is based on the facts which came to his knowledge in the discharge of his public duties, he may draw travelling allowance as for a journey on tour attaching to his bill a certificate of attendance given by the court or of other authority which summoned him. The Government servant should not accept any payment of expenses from the court and obtain and attach to the bill a non-payment certificate from the court. If the court is situated within 10 miles of his headquarters and thereby the Government servant is not entitled to any travelling allowance, he may accept the actual travelling expenses from the court provided he is not in receipt of a permanent travelling allowance. (S.R.154)
8.135 When a Government servant is on leave and is summoned to give evidence in the circumstances stated above he may be paid travelling allowance to and from the place where he is spending leave. (S.R.154)
8.136  In case a Government servant is summoned to give evidence on behalf of the State in a case not connected with his official duties or to serve as an Assessor or a Juror, he is not entitled to any travelling allowance except that which is paid by the court under its own rules. If the court pays him any sum as subsistence allowance or compensation, apart from payment for travelling expenses, he must credit that sum to the Government before drawing full pay for the day or days of absence. Such absence will, however, be treated as duty. (S.R.155 read with Establishment Division O. M. Nos. 3/50/58-SEI, dated 5th July, 1954 and 2/31/63-SI, dated 25th October, 1967)
JOURNEY TO OBTAIN MEDICAL TREATMENT OR CERTIFICATE:
8.137 If a non-Asiatic member of Superior Civil Service is serving at a station where there is no Government medical officer to attend to him, the Government servant or a member of his family may go to the nearest station where there is such a medical officer and draw travelling allowance. Where the patient is too ill to travel, travelling allowance may be granted to the nearest medical officer from and to his headquarters. In both the cases the application for travelling allowance should be supported by a certificate from the medical officer to the effect that medical treatment was necessary and in the latter case that the patient was too ill to travel. The controlling officer may require this certificate to be countersigned by the Administrative Medical Officer of the Province. (S. R. 155-A)
8.138 In the case of members of a Superior Civil Service or any member of their family, if the medical officer first consulted considers the case to be of such serious or special nature that he is unable or unwilling to treat it, he may, with the prior approval of the Administrative Medical Officer of the Province give a certificate authorising the officer or a member of his family to draw travelling allowance to and from the nearest station where adequate treatment is available. If the patient is not in a fit condition to travel, the medical officer may be called and paid travelling allowance therefor. Where prior approval of higher authorities cannot be obtained without danger to the patient this should be done subsequently. (S.R.155-B)
8.139 If a Government servant has to leave his station in order to get medical treatment elsewhere in view of the fact that there was no Government medical officer at that station, he may draw the travelling allowance on production of a certificate from the medical officer whom he had consulted. (S.R.156)
8.140 The travelling allowance is not admissible for journeys to get medical fitness certificate or health certificate on first appointment to the Government service. (S. R. 156, Government Decision No. 1).
8.141 Where anti-rabic treatment facilities are not available and a Government servant has to proceed to another station to get the treatment, he may draw the travelling allowance on production of a certificate from the authorised medical attendant (Principal Medical Officer of the district or any other medical officer so authorised by the competent authority) to the effect that in his opinion the journey was absolutely necessary. This concession is also admissible to a Government servant on leave. (S.R.156-A)
8.142 If a Government servant is stationed at a place where there is no medical officer and he is required to obtain a medical certificate in support of an application for an original grant of leave, he may draw travelling allowance for the journey undertaken to obtain the certificate. When the application is for extension of leave, no travelling allowance is admissible. Similarly if a Government servant having acquired a medical certificate is directed to appear before a Medical Board he may draw travelling allowance for the journey to appear before the Board, provided he appears before the Board for the original leave and not for any extension. In both the cases the journey should not be undertaken without the previous permission of the controlling officer, provided it can be obtained without risk to the Government servant requiring medical advice. (S. Rs. 157 & 158)
8.143 In case a Government servant is required to apply for invalid pension in the interest of public service and he has undertaken a journey to appear before a Medical Board, he may draw his actual travelling expenses subject to the maximum of the travelling allowance as admissible. If he has to return to the headquarters, he may draw travelling allowance for the return journey also in the same manner. In both the cases the T. A. bill should be duly supported by a certificate from the controlling officer that he was directed to apply for an invalid pension voluntarily. A competent authority, after satisfying itself that the circumstances of the applicant are such as to justify the concession, may allow him to draw actual travelling expenses subject to the maximum stated above. (S.R.160)
         8.144 In all the above cases the travelling allowance may be drawn as on tour without any daily allowance for halts on tour. (S.R.162)
JOURNEY IN ATTENDANCE OF AN INCAPACITATED GOVERNMENT SERVANT OR MEMBER OF HIS FAMILY:
8.145 A medical officer of Gov ernment, who considers that a Government servant on whom it is his duty to attend professionally should leave his station to obtain medical advice or treatment or to proceed on leave and that it is unsafe for him to travel unattended, may accompany him and draw T. A. as admissible on tour. If he himself cannot accompany he may arrange for another attendant, who will get the normal travelling allowance if he is a Government servant and actual expenses if otherwise.When a Medical Officer's opinion as tothe necessity of an attendant cannot be obtained before the commencement of the journey, a certificate to that effect would be deemed sufficient. (S.R.163).
JOURNEY ON A COURSE OF TRAINING:
8.146(i) When a Government servant or any person not already in Government service has to undergo a course of training a competent authority may allow him to draw travelling allowance, as per scale decided by it, for the original journey to and the last journey from the place of training and for halts at such place. The travelling allowance may also be granted for holidays and vacations and journeys during the course of training. The scale should be so fixed as not to exceed the travelling allowance admissible to Government servants of similar status on duty at the place of training. (S.R.164)
(ii) A military officer in civil employ, when detailed to attend a military course of instruction, is entitled to draw travelling allowance as admissible to a military officer in military employ in similar circumstances. (S.R.164-A)
JOURNEY TO ATTEND A DARBAR:
8.147 A Government servant permitted to attend a Durbar at a place other than his headquarters may draw travelling allowance as on tour.
SUPPLY OF FREE ACCOMMODATION ON RAILWAY JOURNEYS:
8.148 The special railway accommodation is provided as per rules promulgated by the President from time to time. The President may reserve a full special train for himself, whereas the Ministers and Army Chief of Staff can reserve a saloon. Other Service Chiefs, Chief Justice of Pakistan, Secretaries, Joint Secretaries and other officers of that status, Auditor-General of Pakistan, may reserve a 4-berth compartment or a coupe in air-conditioned coach. The Judges of the Supreme Court, Chairman, Federal Public Service Commission, D. G. S. & D., D. G. P. &T., D. G. (Health), Director Intelligence Bureau and Governor, State Bank of Pakistan may reserve a I class coupe compartment in an ordinary train service or in an air-conditioned coach. These reservations are permissible only if the duration of the journey falls between 11p. m. and 6 a. m. When a Government servant travels in a carriage reserved by requisition, the carriage is entirely at his disposal and may be detached or detained at any railway station at his request. (S. R. 166 to 173)
8.149 When a Government servant is allowed free transit by railway otherwise than in accommodation reserved by requisition, whether on free pass or otherwise, the mileage allowance drawn for the journey should be reduced by the amount of fare, which he would have paid, but for free transit. The reduction should cover the full number of fares covered by the pass, unless the Government servant concerned certifies that he did not use the pass in respect of any fares for which reduction has not been made. If a Government servant is in receipt of a permanent travelling allowance and uses free pass on railway within his sphere of duty, he should deduct from his permanent travelling allowance for the month the
amount of the railway fares which he would have paid, if he had not travelled on pass. When a Government servant is entitled to travel in a higher class of accommodation by paying railway fare for a lower class, he should reduce the claim of his travelling allowance by the amount by which the fare of the class in which he travels exceed the fare actually paid. (S. Rs. 176 to 178)
JOURNEY BY SEA, AIR, ROAD; WHERE MEANS OF CONVEYANCE ARE PROVIDED BY STATE:
         8.150 If a Government servant travels by sea or river steamer, the cost of which has been paid by the Government or a Local Fund, he is not entitled to any travelling allowance except the daily allowance. Where servants and luggage are sent separately at the expense of the Government servant concerned, he may draw in addition the actual cost of transporting them. When a Government servant is provided free transit by sea or river steamer, otherwise than in a Government vessel, the mileage allowance should be reduced by the amount of fare which he would have paid, but for free transit. This does not apply to cases in which a Government servant is allowed a free pass by a Steamship company without cost to Government. The Government servants travelling in Government vessels are not entitled to recoupment of any portion of charges payable by them for board provided on vessels. They should settle their messing bills direct with the commander of vessel. (S.Rs. 180 & 181)
         8.151 When a Government servant is allowed free transit by air he may draw the daily allowance which cannot be exchanged for mileage allowance. If a part of journey is performed by other means of locomotion, he may draw mileage allowance in lieu of daily allowance for that part of journey. Where separate conveyance has to be provided for servants and luggage at the expense of the Government servant, he may draw 1/2 or one-third of the railway or steamer fare of the class of accommodation to which he is entitled, if the two places are connected by railway or steamer respectively or the daily allowance of half the mileage allowance, if otherwise. If, however, the Government servant performs a part of journey by other means of locomotion, he may draw mileage allowance admissible for the part. (S.R. 181-A)
         8.152 Where any other person accompanies, a Government servant on a journey by air, who is not entitled to travel in that machine, the sanction of the Head of the Department should be obtained or if the Government servant is him self the Head of the Department, the permission of the Ministry/Division concerned is necessary. One 1st Cass or half 1st class fare should be paid for all "nonentitled" persons. (S.R. 181-B)
         8.153 When a Government servant performs a journey, otherwise than by railway, steamer or air, by means of locomotion provided by the Government, a Local Fund, etc. and does not pay the cost of its use or propulsion, he may draw the daily allowance on any day on which he is absent from his headquarters for more than 8 consecutive hours and may not exchange it for mileage allowance. If part of journey is performed by other means of locomotion, he may draw, in lieu of daily allowance, mileage allowance for the part of journey.
         8.154 Where separate conveyance has to be provided for servants and luggage at the expense of the Government servant, he may exchange it for mileage allowance calculated for the journey and draw in addition the mileage allowance admissible for journey by other means of locomotion, if any. (S.R. 182)
         8.155 In cases where a Government servant, has to pay all the cost of use or propulsion of the conveyance, he may draw the normal travelling allowance as admissible under the rules subject to the deduction of such fixed hire or charge which a competent authority supplying the conveyance may fix. (S.R. 183)
         8.156 The above rules are not applicable to Government servants of the Fourth Category they are entitled to normal travelling allowance even if they are provided free transit by any means of locomotion other than railway, steamer or air. (S.R. 184)
         8.157 When a Government servant travels by motor car, which has been supplied to him at the expense of the Government on the condition that he bears the cost of maintenance, he is entitled to travelling allowance as follows: -
(i) If he travels by motor car for more than 20 miles in one day, he may draw for the first 20 miles, the mileage allowance of his grade and for the remainder of the journey three-fourth of such mileage allowance.
(ii) If the journey by motor car is combined by road by other means of conveyance, he may draw mileage allowance for first 20 miles or for the journey by other conveyance, whichever is greater and for the remainder of the journey three-fourth of mileage allowance.
(iii) If the journey by road is combined with journey by railway or steamer, he may draw mileage allowance for journey by railway and steamer in addition to the mileage admissible under (i) and (ii) above for the journey by road. (S.R. 185)
         8.158 When a chauffeur makes a journey by road on the Government owned motor car in his charge, he may draw daily allowance of his grade if the journey involves an absence of at least one night from his headquarters. He is not entitled to any travelling allowance if such absence is not involved. (S.R. 186)
GRANT OF FINANCIAL ASSISTANCE IN THE CASES OF DEATH OF GOVERNMENT SERVANTS AT THE STATION OF DUTY:
         8.159 The expenses on the local burial on the cost of transportation of dead body are met by the Government to the extent indicated below: -
(i) Cases in which the dead body of the deceased Federal non-gazetted Government servant is buried locally. The actual cost of the local burial is reimbursed by the Government to the extent specifically applied for by the bereaved family subject to a maximum of [3]Rs 500 in each case.
(ii) Cases in which the dead body of the deceased Federal Government servant is transported to home town:
                        (a) If the dead body transported by rail. Actual cost of transportation of dead body of the deceased from his last station of duty to home town will be met by the Government.
                        (b) If the dead body is transported by road. Actual cost of such transportation shall be met by Government subject to a maximum of Rs. [4]4.00 per kilometre. The distance shall be calculated from the residence of the deceased in his last stationof duty to his home town.
                        (c) Transportation of dead body by air. Where transportation of the dead body by rail would involve a trip exceeding 24 hours actual cost of transportation by air would be met by the Government.In additionally the family members may be allowed one single economy class fare to accompany the dead body. For this purpose 'family' means wife, and children residing with and wholly dependent upon the deceased. The air fare claimed on this account will be in lieu of the family's normal entitlement for T. A. as admissible on retirement. In case the deceased employee was a bachelor two attendants may be allowed to accompany the dead body.
         8.160[5]”Irrespective of the mode of travel by which the dead body is transported” actual cost of transportation of dead body will also include charges on crating where necessary, not exceeding [6]Rs. 800.
8.161(i) The expenditure incurred may be reimbursed to person or body (not necessarily a family member) who incurs it. But application for reimbursement of the expenditure will as at present, continue to be made by a member of the family except where there was no member of family or when the expenditure happens to be incurred by an administrative authority as a result of combat, e. g., during actual action by a Police or Customs or Central Excise staff and the like. The office of the deceased shall satisfy itself about such claims.
                  (ii) The expenditure involved should be met from within the sanctioned budget grant of the administrative Ministry/Division/Department/Office concerned.
[Finance Division O.M No F. 2(12) R-9/73/917, dated 20-8-1973 and F 2 (12) R 9/73/1294-74, dated 26-6-1975]
(iii) In the case of death of the wife of a Government servant (only one wife) her dead body shall also be allowed to be transported to the home town of the Government servant concerned at Government expense in addition to the facility of an attendant.
[Finance Division O. M. No. 2(5) R-9/80-D. 213/80, dated 4-3-1980].
TRANSPORTATION OF THE DEAD BODY OF A GOVERNMENT SERVANT DEPUTED ABROAD ON TEMPORARY DUTY:
         8.162 In the event of the death abroad of Government servant deputed outside Pakistan on temporary official duty, the expenditure connected with the death, to the extent supported by the relevant vouchers in original and certificate as the minimum by the Head of Pakistan Embassy or Pakistan Mission in the country concerned, is borne by the Government as follows:-
(i) If the dead body is burried/cremated locally in the country where the Government servant was deputed, the total cost of burial/cremation; or
(ii) If the dead body is transported to Pakistan, the total cost of such transportation including incidental expenses incurred for preparation of the body for transportation, such as embalming and local transportation charges etc.
[Finance Division O. M. No. F. 4(2) R-9/72 dated 17-4-1972]
FORM OF T.A. BILL:
8.163(a) Travelling Allowance Bill of a B-16 and above Government servant is prepared on Form T.R. 20 (Rule 254 of the Compilation of the Treasury Rules-Vol. I).
(b) Travelling Allowance Bill for a B-l to B-15 Government Servant is prepared on Form T. R. 25 [Rule 277 (1) of the compilation of the Treasury Rules].
8.164 Bill for advance of T.A. may be prepared either on the prescribed form or in the form of a simple receipt.
HEAD OF ACCOUNT OF T.A. ADVANCES:
         8.165(a) Advance of T.A. on transfer is classified under the head of account 4000 ADVANCES NOT BEARING INTEREST---4100 ADVANCES REPAYABLE---4101 O. B. ADVANCES (CIVIL). If the Government servant is transferred to another account circle, the debit should be passed on to that circle for adjustment. (Rule 265 of the General Financial Rules, Vol I read with Article 36 of Account Code, Vol. I).
(b) The advance of T.A. on tour is debitable to the service head to which the pay is charged. (Rule 269 of General Financial Rules, Vol I read with Article 32 of Account Code, Vol. I).
DUTIES OF A CONTROLLING OFFICER (S.Rs. 191-195):
8.166 In every Ministry, Department or office a competent authority has to appoint an officer, as 'Controlling Officer' for the purpose of travelling allowance of each Government servant or class of Government servants. A particular Government servant may be designated as his own controlling officer. Every Travelling bill, other than permanent travelling allowance or bill of thosewho have been specifically exempted under S. R. 193 or any other rules, shouldbe duly signed or counter-signed by the controlling officer. The duties of countersignature cannot be delegated by a controlling officer to his subordinates.
8.167 A controlling officer is required, before signing or counter signing a bill:-
(i) to scrutinize the necessity, frequency and duration of journeys and halts for which travelling allowance is claimed and disallow whole or part of the travelling allowance, if he is satisfied that the journey was not necessary or the halt was excessive;
(ii) to scrutinize the distance (s) given in the bill;
(iii) to satisfy himself that mileage allowance for journeys by rail or steamer has been claimed at the rate of accommodation admissible to a Government servant and actually used by him;
(iv) where actual expenses on account of cost of transportation of servants or personal luggage are also claimed, to see that these are according to the prescribed scale and are reasonable;
(v) to check any tendency to abuse the option of exchanging daily allowance for mileage allowance;
(vi)to satisfy himself before permitting a claim for higher class of accommodation under S. R. 38 that the Government servant actually bought a through ticket at the rate claimed and that it was not possible to purchase a through ticket at a cheaper rate; and
(vii) to observe any subsidiary rules or orders which a competent authority may frame for his guidance.
         8.168 Although both the controlling officer and the audit officer have to scrutinize the correctness of the T. A. claim, but it is the controlling officer, who has to share the major part of responsibility in this behalf. The audit officer exercises merely a test check on the distances and other relevant facts contained in the T. A. bill, in order to ensure that the Government servants claim the railway orsteamer fare for the class of accommodation to which they are entitled and have actually travelled in that class. They may be asked to give a certificate in their T. A. bill to the effect that they have actually travelled in the class of accommodation for which the travelling allowance has been claimed. In cases where a Government servant has to travel in a higher or lower class of accommodation in the interest of public service, this fact should be duly communicated to the audit either in the T. A. bill or through a separate covering letter.Where road mileage has been claimed the Government servant should be asked to record a certificateabout the mode of conveyance (own car, borrowed car, full taxi, motor cycle/ scooter or by taking a single seat) actually used. In the column "Purpose of Journey" the specific purpose should invariably be mentioned. In some of the T. A. bills submitted to Audit, the purpose of journey is often indicated by such vague expression as 'official business', 'official duty' and 'official tour', etc. As it is necessary to know the exact purpose for which journey is undertaken in order todetermine whether the cost of the journey is correctly debitable to the Government, an indica tion as to the specific purpose of the journey is essential. The controlling officers, in terms of S. R. 195, are responsible to ensure that the specific purpose of the journey is always indicated on the T. A. bill. This requirement should invariably be complied with in order to obviate the delay which otherwise occurs as a result of the submission of incomplete T. A. bills, which have to be returned by Audit. Where the purpose of the journey is of a secret nature, it may be indicated in a separate letter signed by the Controlling Officer and sent in a sealed cover to the Audit Officer concerned by name.
RECORD OF SERVICE
B-16 AND ABOVE GOVERNMENT SERVANTS (S.R. 196):
         8.169 The record of the service of a BPS-16 & above officers is kept by the respective audit officer in such form as may be prescribed by the Auditor General of Pakistan. In pursuance of these powers the Auditor-General has decided that a 'History of Service' will be maintained for every gazetted officer, which will contain the following information:-
Name; Qualification; Date of birth; Date of joining service; Domicile; Province of origin; Mother tongue; Stations of appointment; Dates of officiating and substantive appointments; Leave and suspensions, etc.
Any literary work done by the Government servant or any title conferred upon him is also mentioned therein.
B-L TO B-15 GOVERNMENT SERVANTS (S.RS. 197 TO 205):
8.170 A Service Book must be maintained for every BPS-1 to BPS-15 Government servant holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post with the exception of the following:
(a) Government servants who are recruited for purely temporary vacancies and are not eligible for permanent appointment.
(b) Policemen of rank not higher than that of Head Constable.
The Service Book is supplied for the Government servant at his own cost on his first appointment to Government service. This is kept in the custody of the head of office and transferred with him from office to office. If he resigns from service or is discharged from the service without fault, the service book may be given to the Government servant after making an entry to this effect in the Service Book. Where a pensioner asks for his Service Book, it can be handed over to him after recording the following certificate over the signature of the proper authority: -
"Mr. ................left the service on pension on…....................and this Book is returned to him at his own request".
8.171 Every step in a Government servant's official life should be recorded in his Service Book and each entry attested by the head of office. There should be no erasure or overwriting and all corrections should be neatly made and properly attested.
8.172 The period of suspension, leave or other interruptions, should be duly recorded and attested. In order to ensure that there is no omission as to create any complications at the time of pension, it is permissible for a Government servant to examine his Service Book from time to time. He should rather sign against every entry in the appropriate column.
8.173 If a Government servant goes on Foreign Service his Service Book should be sent to the audit officer. The audit officer will make the entries over his signature in respect of order sanctioning the transfer, the effect of transfer in regard to leave admissible during Foreign Service and any other particulars deemed necessary by him and return the Service Book to the department. On the Government servant's return from Foreign Service the Service Book should be sent to the audit officer again who will make necessary entries in regard to the Foreign Service. No entry relating to the time spent in Foreign Service can be attested by any authority other than the audit officer.
8.174 In so far as those Government servants are concerned for whom Service Book is not required to be maintained Service Roll should be maintained, which should contain particulars regarding date of enrolment, marks of identification, posts held, promotions, demotions, absence from duty with or without leave and other interruptions in service.

JOINING TIME
TRANSFER FROM ONE POST TO ANOTHERIN THE SAME STATION (S.R. 293):
8.175 Joining time for one day only is allowed when the appointment to another post does not involve change of residence from one station to another. A holiday counts as a day for the purpose of this rule.
TRANSFER TO ANOTHER STATION:
8.176 The maximum joining time admissible to a Government servant on transfer from one station to another is 30 days, Six days are allowed for preparation and in addition the time taken in actual journey calculated as under:-

One day for each
By Railway
250 miles
By Ocean Steamer
250 miles or any longer time actually
By River Steamer
80 miles occupied in journey.
By Motor-car
80 miles
By Air
Number of day(s) actually taken in the air journey
8.177 A day is allowed for any fractional portion of any distance as prescribed above. In cases of journey by steamer the limit of 6 days for preparation may be extended to cover any period unavoidably spent in awaiting the departure of the steamer. Travel by road not exceeding 5 miles to and from the Railway Station or Steamer Ghat at the beginning or end of journey is not counted towards joining time. Friday does not count as a day for purposes of these rules, but Fridays are included in the maximum limit of 30 days.
8.178 An authority sanctioning a transfer is competent to reduce the period of joining time as admissible under these rules, if special circumstances so require.
GENERAL ORDERS (S.Rs. 296 TO 302):
         8.179 The joining time is normally calculated by the route which travellers ordinarily use irrespective of the route by which the Government servant has actually travelled.
         8.180 If a Government servant is required to make over charge at a place other than his headquarters, joining time should be calculated from that place. When a government servant is appointed to a new post, while in transit from one post to another, his joining time begins from the day following that on which he received orders for transfer. But a second period of 6 days for preparation is not allowed in such cases.
         8.181 Where a Government servant takes leave while in transit from one post to another, the period which has elapsed since he relinquished charge of the old post should be included in his leave. If, however, the leave is on medical certificate, the period may be treated as a joining time. When a government servant is appointed to a new post while on leave not exceeding 4 months, the joining time will be calculated from his old station or from the station at which he is spending leave, whichever will entitle him to lesser joining time.
         8.182 The period of joining time may be extended beyond 30 days if there are special circumstances to justify the extension.


[1] Note: The old limit of Rs 30 would normally cover HI'S I or 2 employees in the present context.

[2] [Finance Division O.M. No. 12(10) R-11/50 dated 13-7-1951.]

[3] [Finance Division O M. No.2(8)-Reg.(9)/87-950/88 dt.11-8-1988.]

[4] [Finance Division O M. No.2(8)-Reg.(9)/87-950/88 dt.11-8-1988.]
[5] [Finance Division O.M.No F. 2(12) R-9-73-917, D 1405 R-9/77 dated 12-2-1978.]

[6] [Finance Division O M. No.2 (8)-Reg.(9)/87-950/88 dt.11-8-1988.]

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