EXTENT OF APPLICATION (S.R.1):
8.1 The Supplementary Rules apply to those
Government servants only who are governed by the Fundamental Rules and their
pay is debitable to the Federal Revenues.
DEFINITIONS
(S.R.2):
8.2 Some of the important items defined
below have been used in the Supplementary Rules in the sense here explained:
(i)
Actual Traveling Expenses means the actual cost of transporting a Government
servant with his domestic servants and personal luggage, including charges for
ferry and other tools and for carriage of camp equipment, if necessary. It does
not include charges for hotels, traveller’s bungalows or refreshments, tips and
expenses on breakage of crockery and furniture, etc.
(ii)
Apprentice
means a person deputed for training in a trade or business with a view to
employment in Government service, who draws pay at monthly rates from the
Government during such training but is not employed in or against a substantive
vacancy in the cadre of a Department.
(iii)
Camp Equipage means apparatus
for moving a camp.
(iv)
Camp Equipment means tents and
the requisites for pitching and furnishing them or, where tents are not
carried, such articles of camp furniture as it may be necessary, in the
interest of the public service for a Government servant to take with him on
tour.
(v)
Competent authority in relation to the exercise of any power means the
President or any authority to which the power is delegated by or under these
rules.
(vi)
Day
means a calendar day beginning and ending at midnight; but an absence from headquarters which does not
exceed 24 hours is reckoned for all purposes as one day at whatever hours the
absence begins or ends.
(vii) Family means a Government servant's wife, Legitimate Children and
step-children, residing with and wholly dependent upon him. Except in S.Rs.
116,155-A, 155-B and 163, it includes in addition his parents, sisters and
minor brothers, if residing with and wholly dependent upon him. Not more than
one wife is included in a family for the purpose of these rules.
[Ministry of Finance Note No.F 2(8) R.9
830]
The term legitimate
children in the rule do not include adopted children except those adopted under
the Hindu Law.
In case of
Government servants not subject to Hindu Law also an adopted child will be
treated as a member of Government servant's family subject to the following
conditions:
(i) The Government
servant has no legitimate or step child of his own;
(ii) prior approval
of the head of Ministry/Division is obtained for adopting child;
(iii) Government
liability will be restricted to one adopted child only; and
(iv) an adopted
child will cease to be a member of the family if after his adoption the
Government servant has a legitimate or step child of his own.
[Finance Division O. M. No. E. 7(27) R-2
(RWP)/63. dated 27-12-19651.
(viii) Grain Compensation Allowance means a
form of compensatory allowance which may be granted to low paid Government
servant on account of a temporary or abnormal rise in prices of food grains in
the locality where they serve.
(ix) Head of Department means any authority
which the President may by order declare to be the Head of a Department for the
purpose of these rules.
(x) Holiday means (a) a holiday prescribed or notified under section 25 of the
Negotiable Instruments Act 1881, and
(b) in relation to
any particular office, a day on which such office is ordered, by Notification
of the Government in Gazette, to be closed for the transaction of Government
business without reserve or qualification.
(xi)
Probationer
means a Government servant employed on probation in or against substantive vacancy
in the cadre of a department.
Explanation According to
Audit Instruction (2), below F. R. 9(6), the term "Probationer" does
not cover a Government servant who holds substantively a permanent post in a
cadre and is "on probation" to another post. To differentiate between
a "probationer" and a person "appointed on probation' it has
been explained, that while a 'probationer' is one appointed in or against a
post substantively vacant with definite condition of probation, a person 'on
probation' is one appointed to post (not necessarily vacant substantively), for
determining his fitness for eventual substantive appointment to that post.There
is nothing in these' Audit Instructions to prevent a Government servant
substantive in one cadre (e. g. a First Division Assistant holding a lien on a
post borne on the Central Secretariat Service, Class II) from being appointed
(either through selection by a departmental committee or as a result of
competitive examination through the Federal Public Service Commission) as a
"probationer" in or against a post borne on another cadre (like the
Pakistan Audit and Accounts Service, the Customs Service and the Income Tax
Service, Class I), when definite conditions of probation such as the passing of
departmental examinations are prescribed. In such a case, the Government
servant should be treated as a "probationer" and (subject to specific
rules, if any, to the contrary) allowed only, as initial and subsequent pays,
the rates of pay prescribed for the probationary period, irrespective of
whether those rates are actually included in or shown separately from, the time
scales of the services concerned. The case of departmental candidates of the
same Department promoted by selection (e. g. an S. A. S. Central Service Class III, Superintendent or an A. A. O. of the Pakistan
Audit Department promoted by selection to the Pakistan Audit and Accounts
Service within the quota for such promotion) is, however, different. If the
concerned Ministries/Divisions of the Government of Pakistan consider it
expedient, these "promoted" men may properly be put "on
probation" for a period to sec if they make good in the actual work of a
Class I officer and have liens (active or suspended) retained for them on their
former posts, meanwhile to provide for their possible reversion. But, whatever
the departmental arrangements be to test their capacity etc., during the "on
probation" period, their initial pay should be fixed under the operation
of the normal rules regulating pay fixation.
(xii)
Public Conveyance
means a train, steamer, or other conveyance which plies regularly for the
conveyance of passengers.
8.3 Medical Certificate of fitness (S.Rs.3 to 4-A): The medical
certificate of fitness for Government service should be in the Form prescribed
in S. R. 3. When a candidate for appointment in a B-l to B-15 post is sent for
medical examination, the examining medical officer or board should be asked to
obtain on the medical certificate the thumb and finger impression in respect of
illiterates and signature in respect of literate candidates in their own
presence, so that these may be compared by the head of office with those in the
Service Book.
8.4 The certificate should be signed
by a commissioned medical officer of the Government or by a medical officer in
charge of civil station and in case of employment in Railways, by a medical
officer of the Railway. For a female candidate, a certificate by a female
medical practitioner may be accepted by the competent authority. In cases where
the pay of the candidate is not likely to be more than 750 rupees at the time
of his confirmation, medical certificate signed by a licentiate or medical
graduate may be accepted. Where a temporary appointment is likely to continue
for more than three months the candidate should be required to produce a
medical certificate of fitness either immediately or within a week of the date
of appointment from the authorised medical attendant. In all matters of doubt
the case should be referred to the Civil Surgeon. If a person was appointed for
less than three months in the first instance and then his appointment was
extended to go beyond three months or he was transferred to another post
without a break so as to exceed the three months period, he should be called
upon to produce a certificate within a week from the date of orders sanctioning
his retention in that office or joining the new office.
8.5 The following instructions apply to
medical examination of candidates appointed direct to BPS-16 & above posts
under the Federal Government excepting persons recruited through competitive
examination held by the FPSC for which separate rules exist:
(i) All persons not
already in service under the Federal Government should be required to undergo
medical examination. The examination should be by a Medical Board if the post
is permanent or quasi-permanent or is likely to last for more than a year and
by a Civil Surgeon if the post is likely to last for not more than a year. If
an appointment initially made for a period not more than a year is subsequently
extended beyond that period, the person concerned should be required to undergo
medical examination by a Medical Board.
(ii) Persons already
in temporary service, under Federal Government will also be subject mutatis
mutandis to the general rules in (i) above, provided that any person appointed
to a post not likely to last for more than a year who has already been
medically examined by an authority not lower than a Civil Surgeon in respect of
a previous post need not undergo examination again until and unless the period
of the post is extended beyond one year. If such a person has already been
examined by a Medical Board in respect of his previous appointment and if
standard of medical examination prescribed for the new post is the same, then
he need not be required to undergo a fresh medical examination before
confirmation.
(iii) A person who is
already permanent or quasi-permanent in a post under the Federal Government
need not be medically examined on an appointment to BPS-16 and above post;
provided that if the new appointment is not in the normal line of promotion of
the person concerned and requires different medical standard from that required
in his permanent or quasi-permanent appointment, or the rules for recruitment
to the new appointment prescribe a fresh medical examination in respect of all
candidates, he shall undergo a fresh medical examination by the prescribed
standard and by the prescribed medical authority.
8.6 A Government servant who on his first
appointment in a temporary capacity obtained a medical certificate of fitness
from his authorised medical attendant and who is subsequently appointed in
a substantive permanent vacancy in the same office or elsewhere without a break
in service should at the time of his confirmation, obtain a certificate of
fitness from a civil surgeon or a commissioned medical officer. If he was
already examined by any of these officers he need not do it again. This rule
is, however, not applicable to female Government servants and those in receipt
of pay not exceeding Rs. 50.
Note: - The old limit of Rs. fifty
would normally cover all BSP-1, 2 or 3 Government servants, in the present
context.
8.7 The following Grades of Government
servants are exempted from producing a medical certificate of health:
(a) A Government
servant recruited through a competitive examination who had to undergo medical
examination in accordance with the regulations prescribed for appointment to
Government service;
(b)
A
Government. Servant in BPS-4 and above appointed in a temporary vacancy of less
than three months duration;
(c) A
Government servant of BPS 1, 2 or 3 appointed in a temporary vacancy of less
than 6 months duration;
(d) A
temporary Government servant, who has already been medically examined in one
office, if transferred to another office without a break in his service. He
should obtain a certificate from the head of the office from which he is
transferred to the effect that he had already produced the requisite medical
certificate of health;
(e) A retired
Government servant re-employed immediately after retirement; and
(f) A non-career
diplomat appointed as Ambassador/Minister in a foreign country.
8.8 (a) When a
Government servant is promoted from a non-qualifying service paid from a Local
Fund to a post in Basic Pay Scale 4 and above or is reappointed after
resignation or forfeiture of past service, he should be required to produce a
medical certificate of health. In other cases of re-employment a competent
authority will decide as to whether a certificate should be produced or not.
(b) Government
servants in BPS 1, 2 or 3 should also be required to produce a certificate from
a Civil Surgeon.
8.9 Compensatory Allowance (S.Rs.5 to 7): The
Compensatory Allowance attached to any post is not admissible to a Government
servant from the date he relinquishes charge of the post.
8.10 In case of leave, other than leave
preparatory to retirement, the title to compensatory allowance remains intact
if it does not exceed four months. If the leave originally sanctioned is
extended but the total period docs not exceed 4 months, the compensatory
allowance will still be admissible. In case, however, the first or subsequent extension
of leave takes the period beyond 4 months, the compensatory allowance will be admissible
upto the date of expiry of the original or extended leave not exceeding 4
months or the date of orders of extension which causes (he total period of
leave to exceed 4 months whichever is earlier. The 'extra-ordinary leave' is
included in the term 'leave'. If vacation is combined with leave, the entire
period of vacation and leave should be treated as one spell of leave for the
purpose of these rules.
8.11 Temporary
Transfer means deputation or transfer to duty in another station, which is
expressed to be for a period not exceeding 4 monthsThe compensatory allowance
is admissible on a temporary transfer subject to a limit of 4 months. If the
period is extended beyond 4 months, the compensatory allowance can be drawn
upto the date of orders of extension. The joining time, if any, is added to the
period of 4 months.
8.12 Grain Compensation Allowance(S.R. 6-A): The Grain
Compensation Allowance may be sanctioned by a competent authority upto a
maximum of Rs. 3 per month to those Government servants whose pay (including
overtime payments, fees and pension) does not [1]exceed Rs. 30 in
a month. A Government servant, who is stationed in a territory administered by
local Government and which pays Grain Compensatory Allowance to their
employees, may be granted Grain Compensation Allowance on the same terms and
conditions as the local Government have laid down. This allowance may be drawn
during leave, if the authority sanctioning the leave certifies that on the
expiry of leave the Government servant will be re-appointed to a post to which
the Grain Compensation Allowance is attached. It is admissible during temporary
transfer also if the above condition is satisfied and the Government servant
does not draw this allowance in the post to which he is transferred.
8.13 Allowance for the expensiveness of living (S. R.
6-B):
An allowance granted owing to the expensiveness of living other than a Grain
Compensation Allowance or House Rent Allowance may be drawn during leave if it
was certified by the competent authority that on the expiry of leave he was
likely to return to the same post or at another station which he will be
entitled to the similar allowance and the Government servant also certifies
that he or his family continued to reside, for the period for which the
allowance is claimed, at any of the above mentioned stations. In case of
temporary transfer also, the compensatory allowance can be drawn if the above
conditions are fulfilled and the Government servant does not draw any such
allowance at the station to which he has been temporarily transferred.
8.14 A Government servant, on return from
leave, if appointed to the same post, will draw during the leave the
compensatory allowance, which he was drawing prior to his proceeding on leave.
In case he is appointed to some other station or post, but carrying the same
rate of compensatory allowance, then there will be no change and he will draw
the compensatory allowance at the same rates during the leave. But if [he other
post carries a similar allowance at a reduced or enhanced rate, the allowance at
the same rate at which he was drawing it immediately before proceeding on leave
or the rate admissible for the post to which he is expected to return,
whichever is less will be admissible. Where a post does not
carry a similar allowance, no allowance will be admissible during leave.
carry a similar allowance, no allowance will be admissible during leave.
8.15 House Rent Allowance (S.R.6-C): The House Rent
Allowance may be drawn during the leave or temporary transfer if the likelihood
of return to the same post or to another station in which he will be entitled
to a similar allowance is duly certified. The Government servant concerned
should also certify that either he or his family continued to reside, for the
period for which the allowance is claimed, at the station from which he
proceeded on leave or was transferred or that he continued to incur the whole
or part of the expenditure on rent for which the allowance was granted. When
accepting this certificate the competent authority should satisfy itself that
the Government servant was unable or could not reasonably be expected to avoid
the expenditure and if it is not satisfied, the allowance may not be allowed
during leave. Where the Government servant certifies that he incurred a
considerable part of the expenditure, it is open to the competent authority to
allow a part of the allowance.
8.16 Motor Car Allowance (S.R.6-D):The Motor Car
Allowance and motor cycle allowance are admissible during leave or temporary
transfer if the following conditions are fulfilled:
(i) the substantive
pay of the Government servant for the period of claim does not exceed Rs. 1,
500.
(ii) the likelihood
of Government servant's returning to the same post or to another post in which
the maintenance of a motor car or motor cycle is advantageous from the point of
view of efficiency, is duly certified by the competent authority; and
(iii) the Government
servant certifies that he continued to maintain the vehicle, incurred
expenditure on its upkeep and that it was not used by anybody else during the
period.
Note. See also para 8.22 (ii)
8.17 Horse Allowance (S.R.7): The Horse
Allowance or the allowance for keeping any other animal is admissible during
leave and temporary transfer subject to the conditions in Para 8. 16 (ii) and
(iii)
8.18 Conveyance Allowance (S.R.7-A): A conveyance
allowance to which the obligation of maintaining a motor vehicle or a horse or
other animal is not attached is not admissible during leave or temporary
transfer.
8.19 Compensatory Allowance (S.R.7-B): Compensatory
Allowance, provision for which has not been made in the foregoing rules, may be
drawn during leave or temporary transfer subject to the following conditions:
(i) the likelihood
of the Government servant's appointment to the same post or any other post
carrying a similar allowance, on return from leave or temporary transfer, is
duly certified by the competent authority, and
(ii) the Government
servant concerned certifies that he continued to incur the whole or
considerable part of the expenditure for which it was granted, during the
period in question. The competent authority has to be satisfied about the
appropriateness of the expenditure; otherwise it can withhold the payment of
the whole or part of the allowance.
8.20 With a view to adopting a uniform
policy and to obviate all misunderstanding the authority sanctioning the leave
or transfer should invariably embody in the original sanctioning orders, in
terms of S. Rs. 6-A to 7-B, a certificate regarding the likelihood of the
Government servant returning to the same post or station, as the case may be.
8.21 If the above certificate is not
embodied in the original order sanctioning the leave or transfer and is given
subsequently, it will not be considered as a valid certificate acceptable to
the audit, except in cases where such an order is revised before the Government
servant actually hands over charge to proceed on leave or temporary transfer.
There is however, no objection to accept such a certificate in past tense, if
the original sanction to the leave was accorded after the event, i. e., after
the close of leave then sanctioned. What is wanted by audit is a written
assurance by the competent authority that not later than the time he formally
sanctioned the original leave; he then intended to repost the grantee to a
qualifying post. The fact that the grantee was so posted on return from leave
or temporary transfer may be logically corroborative, but not conclusive
evidence of this intention, because the sanctioning authority may have intended
otherwise when he first became aware of the fact of absence, but changed the mind
before the leave actually ended. In view of this the contention that the fact
of returning to a qualifying post dispenses with the need of a declaration of
intention is not correct and a prior certificate is essential in all such
cases.
8.22 In partial modification of the orders
contained in S. R. 5 to S. R. 7-B, the admissibility of the various
compensatory allowances during leave would be as under:
(i)
House Rent Allowance.
House Rent Allowance would be admissible during the entire period of leave including
leave preparatory to retirement.
[Finance Division O. M. No. F. 12(3)
R-13/77 D No. 156 dated 9-3-I977].
(ii)Residence-cum-Office-Conveyance
Allowance:Residence
OfficeConveyance Allowance and Motor Cycle Car Maintenance Allowance sanctioned
to Government servant in terms of the Scheme of Revised National Pay Scales and
Fringe Benefits and posted at Islamabad, Karachi, Lahore, Peshawar, Multan,
Quetta, Rawalpindi, Faisalabad and Hyderabad (including Kotri), is not
admissible during the period of leave in accordance with the Finance Division
O. M. No. F. 3(3)-Imp. 1/77, dated 3rd July, 1977.
(iii)
Local Compensatory Allowance: Would be admissible during the period
of leave including L. P. R.
[Finance Division O. M. No. F. 4(4) R
13/780 dated I2-10-I978].
(iv)
Senior Post Allowance
Senior Post Allowance would be treated as part of pay for the purpose of drawal
of leave salary during the period of leave including leave preparatory to
retirement.
[Finance Division O. M. No. F 2(11) Imp
1/77 dated 3-7-I977].
(v)
Entertainment Allowance. Entertainment Allowance may be drawn during the
period of leave on average pay, other than leave preparatory to retirement,
upto a maximum of four months, if
(a) the
authority sanctioning the leave certifies that the officer is likely on the
expiry of the leave, to be posted to the same B. P. S. post from which he
proceeds on leave or to a similar post to which entertainment allowance is
attached.
(Finance Division O. M. No. F 3(3)/lmp.
1/77 dated 2-10-1977]
(b) Entertainment
Allowance during leave will be at the same rate, as on duty, regardless of the
amount of leave salary.
[Finance Division O. M No F. 9(4) R
13/78 dated 24-9-78].
8.23 Drawal of Compensatory Allowance during Joining
Time (S. R. 7-C):If
a Government servant is on joining time under F. R. 105 (a) and was in receipt
of tentage in his old post and will also be entitled in the new post, then he
can draw it during the joining time at the lower of the two rates. An allowance
sanctioned for the expensiveness of living can also be drawn during the joining
time in a similar way.
FEES:
8.24 (S. Rs. 9 to 12): Subject to any
orders issued to the contrary by the President, the fees received by the
medical officers in civil employ for services other than professional attendance
may be retained by them in full and no portion thereof is required to be
credited to the Government. The medical officer can receive fees for services
other than professional attendance at the rates fixed by the Government from
time to time.
8.25 The medical officers should not
undertake any work involving the acceptance of fees from a private person or
body without a general or special sanction of the competent authority. In cases
where the fees are divisible between a medical officer and Government the total
amount should first be paid in a Government treasury and the share of the
medical officer may be drawn through a refund bill. The medical officer
concerned should keep a complete record of the work done and the fees received.
8.26 Where private bacteriological,
pathological and analytical work is carried out in Government laboratories and
Chemical Examiners Department,40% of the fees is credited to the Government and
60% is allowed to the Director of Laboratory or the Chemical Examiner, as the
case may be, for dividing it with his assistants, and subordinates, in a just
and equitable manner. In case of those Government servants however who had been
holding posts in the Laboratories or Chemical Examiners Department on or after 28th September, 1934, the
share of the Government, would be 25%. They are not entitled to any share in
the saleproceeds of the vaccines used for prophylactic purposes such as T. A.
B., Cholera, Influenza and Plague vaccines.
8.27 The rates of fees prescribed for the
medical officers are the maximum rates. They are free to reduce the rates or
remit them totally, if they are entitled to keep the whole amount of fees.
Where the fee is divisible between theGovernment and the medical officer, the
latter can charge a lower rate of fee if heconsiders it necessary in view of
the pecuniary circumstances of the patient or due to other reasons provided the
approval of the Local Government is obtained in this behalf. In that event the
share of the Government will be calculated on the basisof the actual amount of
the fee realised instead of the scheduled rate.
8.28 No work for a State or a private
or public body can be undertaken or fee accepted therefor by a Government
servant without the sanction of the competent authority. Except where the Government
servant concerned is on leave, the competent authority should certify that the
work can be undertaken withoutdetriment to his official duties and
responsibilities.
8.29 When the amount of fee paid to
a Government servant is in excess of Rs. 50 non-recurring and if recurring
Rs. 50 a year, one third of its should be315 credited to the general revenues.
If due to credit of one-third of fee to the general revenues, a Government
servant is left with an amount of less than Rs. 50 if non-recurring, or Rs. 50
a year, if recurring then he should not be paid less than Rs. 50 in each case.
Non-recurring and recurring fees should be dealt with separately and not added
for purposes of crediting one-third to the generalrevenues.In the case of
former, the limit of Rs. 50 should be applied in eachindividual case and in the
latter case the limit should be applied with reference to the total recurring
fees for the financial year.
8.30 The fees received by the
Government servants for giving expert evidence on technical matters before a
court of law will be governed by the above provisions of rules.
8.31 This rule, however, does not apply to
fees received by the Government servants from a university or other examining
body in return for their service as examiners and from a board of secondary
education for services rendered as reviewers of books. This also does not apply
to fees received by Government servants for participation in a radio broadcast
or television programme or contribution of any article or writing of any lecture
to any news
papers or periodical if such broadcast or television programme or contribution or letter is of a purely literary, scientific or artistic character.
papers or periodical if such broadcast or television programme or contribution or letter is of a purely literary, scientific or artistic character.
(Finance Division O. M. No. F. 10(4) R1/77,
dated 15-8-I977].
TRAVELLING ALLOWANCE
NATURE OF
JOURNEYS:
8.32 A Government servant may be required to
perform a journey on:
(a)
tour,
(b)
transfer,
and
(c) for other
purpose mentioned in Section X and Section XII to Section XX of Division VI of
the Compilation of Fundamental Rules and Supplementary Rules.
8.33 'Tour' means absence on duty from the
headquarters of a Government servant either within or, with proper sanction,
beyond his sphere of duty. (S.R.61)
8.34 (i) 'Transfer' means the movement of a
Government servant from one headquarters station in which he is employed to
another such station, either
(a) to take up the
duties of the new post, or
(b) in consequence
of change of his Headquarters.
(ii) A transfer at
one's own request is not treated as a transfer for the public convenience and for
drawl of T. A. under S. R. 114.
CATEGORIES OF
CIVIL SERVANTS FOR PURPOSES OF MILEAGE ALLOWANCE (S. R. 17 TO 20):
8.35 There are four Categoriesof Government
Servants for purposes of mileage allowance (as defined in Para
8.42) is as under:
(a) The First
Category includes Civil Servants in B-17 and above, all others in receipt of pay
exceeding Rs. 5330 per month.
(b) The Second
Category includes all Civil Servants in receipt of pay exceeding Rs. 1725 but
not exceeding Rs. 5330 per month.
(c)The Third Category
includes all other Civil Servants excluding those inB l & 2
(d) The Fourth
Category includes Civil Servants in B-l & 2.
[Finance Division O. M. No. F. 4(10)-R.
9/87, dated 18-8-1987]
8.36 The term 'pay' occurring in the
foregoing rules includes all emoluments drawn under F. R. 9(21) (a) (i), (ii)
& (iii).
8.37 When a Government servant holds a
substantive post and is appointed to officiate in another post, the officiating
appointment will be taken into account for purposes of rates of travelling
allowance admissible to him. If a Government servant does not hold any
substantive post his classification for purposes of travelling allowance should
be regulated with reference to the pay drawn by him.
8.38 The travelling allowance of an officer
who is promoted or reverted with retrospective effect should not be revised for
the intervening period, unless actual change of duties is involved. Normally a
bill is audited with reference to the facts known at the time of the
presentation of the claim, but if a bill is not presented before the promotion
or reversion is actually notified, there will be no objection to the Audit to
recognize the retrospective effect of thenotification.
8.39 A competent authority may place a
Government servant or a class of Government servants in a grade higher or lower
than that stipulated above, reasons for which should be duly recorded. In
exercise of these powers certain officers have specially been classed as
Category I and Category II officers vide Appendix 15 of F. Rs. Vol. II. All female
Government servants, who are Category III
officer for the purpose of travelling allowance are treated as Category
II officers for all authorised journeys on duty.
8.40 A Government servant in transit from
one post to another ranks in Category for the purposes of travelling allowance,
to which the lower of the two posts would entitle him.
8.41 The travelling allowance of re-employed
pensioners is regulated as follows:
(a) In the
case of officers whose pension is held in abeyance, the T. A. admissible will
be determined with reference to pay drawn by them if it does not exceed the
maximum pay of the post; otherwise it will be determined with reference to the
maximum pay of the post.
(b) In the case of
officers who are allowed to draw the whole or a part of their pension in
addition to pay. the T. A. admissible will be determined with reference to pay
plus pension subject to the condition that only such portion of the pension
will be taken into account for this purpose as together with the pay, does not
exceed the maximum pay of the post.For the purpose of these orders 'pension'
means the gross pension originally sanctioned, i.e. the amount sanctioned
before commutation or surrender of l/4th pension in lieu of gratuity under the
Pension-cum-Gratuity Scheme promulgated in the Ministry of Finance O. M. No.
(4) F. 12(2) RI/53 dated 4th
March, 1954 and O. M. No. F. I (46) RI (2)/57 dated 27th December, 1957.
8.42 The classification of those persons who
are not whole time Government servants is determined by the competent authority
on individual merits.
8.43 Mileage Allowance (S. Rs.
29 to 48-D):
The mileage
allowance is an allowance calculated on the distance travelled which is to meet
the cost of a particular journey. The journey between two places should be performed
by the shortest of the two or more practicable routes or by the cheapest of
such route, if it is equally short. When there are alternate railway routes and
the differences between them in terms of cost and time is not great travelling
allowance may be allowed by the route actually used. The shortest route is that
by which a traveller can arrive at his destination most speedily by the
ordinary modes of travelling. If a Government servant has travelled by a route
which is cheaper, but not the shortest, he may be allowed mileage allowance for
the route actually used.
8.44 In cases where journey is actually
performed by a route which is not the shortest or cheapest, due to special
reasons a competent authority may permit mileage allowance by that route after
duly recording the reasons therefor. When road mileage is claimed between two
points connected by railway, it is open to a competent authority either to
allow full road mileage or limit it to what would have been admissible had the
Government servant travelled by accommodation to which a Government servant is
entitled and he had to travel by road. In such a case a competent authority may
allow to draw the road mileage subject to the condition that it does not exceed
the railway fare to which he would have been entitled, had there been available
the class of accommodation in which he was entitled to travel.(S.R.31)
8.45 Where a Government servant claims
road mileage for journey performed by road in his personal car, between places
connected by railway the controlling officer may, at his discretion, accept the
claim if he is satisfied that the journey by road had to be performed in the
public interest.
[Para 8
of the Finance Division O. M No F. 2(1) Rev. 1/72, dated 20-12-1972].
8.46 Mileage allowance is admissible from
the residence of the Government servant to the railway station or the airport
or the sea/river port, as the case may be, at his headquarters and from the
railway station or the airport or the sea river port to the place of his
temporary residence at the out-station.
[Para 7
of the Finance Division O. M No F. 2(1) Rev. 1/72, dated 20-12-1972]
JOURNEY BY
RAILWAY:
8.47 Civil servants when travelling on
tour or transfer by the Pakistan Railways, are entitled to rail accommodation
according to the scales indicated below:
(a)
Category-I
Civil servants in BPS-17 and above and all those in receipt of pay exceeding
Rs. 2840/-p.m. Accommodation of the highest class by whatever name be it
called.
called.
(b)
Category-II
Civil servants drawing pay exceeding Rs. 910/- p.m. but not exceeding Rs. 2840/-p.m.-First
class (sleeper) accommodation. If travelling on a line which does not provide
1st class (sleeper), the next lower class.
(c)
Category-III All Civil
servants excluding those in BPS-1 and BPS-2.First class (Sitter) accommodation.
If travelling on a line which provides no 1st Class (Sitter) accommodation, the
next lower class.
(d)
Category-IV
Civil servants in BPS-l and BPS-2. Lowest class by whatever name be it
called.
[Ministry of Finance O.M No 4(11)-R-9/87
D.18-8-1987] and No F.2 (23) R/83/84 dated 6-5-1984.]
8.48 For special reasons to be recorded, a
Government servant or a class of Government servants may be declared by
competent authority to be entitled to accommodation of a higher class than that
normally admissible to him. (S. R. 35). Journey by Sea or by River Steamer:
8.49 The Government servants are entitled to
the following classes of accommodation for journeys by sea or by river steamer
within the Pakistan
waters: -
(a) A Government servant of first Category:
Highest Class.
(b) A Government servant of Second Category:
If there are two classes only on the steamer, to the higher class and if there
are more than two classes to middle or second class.
(c) A Government servant of third Category:
If there are two classes lower classes-lower class.If there are three classes-middle
or second class. If there are four classes- third class.
(d)
A Government servant of fourth Category: Lowest Class. (S. R.40)
8.50 Where the steamer company has two
rates of fares, one inclusive of diet and other exclusive of diet, the word
'fare' as above would mean fare exclusive of diet. If the company allows some
rebate for not partaking food, the fare would be calculated by deducting rebate
therefrom. (S.R.41)
8.51 In cases where the classes of
accommodation on a steamer do not conform to the classification given above,
the matter should be referred to the competent authority for a decision.
(S.R.42)
8.52 If a Government servant is offered
suitable accommodation on a Government vessel, he is entitled to one daily
allowance instead of a mileage allowance. The Government servant is not
permitted to decline this offer and draw mileage allowance. (S.R.44)
JOURNEY BY ROAD:
JOURNEY BY ROAD:
8.53 The travelling by road includes
travelling by sea of river in a steam launch or in any vessel other than a
steamer and travelling by canal.The following are the rates of road mileage.
MODE OF TRAVEL
|
RATE PER
KILOMETRE
|
(i) Personal car or by engaging
a full taxi.
|
Rs. 2.00
|
(b) Motor Cycle or
Scooter.
|
Rs. 0.65
|
(c) Bicycle, animal back or
foot.
|
Rs. 0.50
|
(d) Public transport plying for
hire on single scat basis:
|
(i) For Govt. servants in BPS 7 and
above Rs.0.32
(ii) For Govt, servants BPS-6
and below Rs.0.20
|
[Finance Division O. M No F 4 (3) Reg.
(9)/8 dated 1-7-1987].
8.54 Government servants are allowed to use
the mode of transport as below:
MODE
OF TRANSPORT
|
GRADE
OF GOVT. SERVANT.
|
Personal car and hiring of a
full taxi
|
Category I
officers in the case of others, taxi may be engaged if the urgency of the
situation so demands with the approval of the controlling officer
|
Personal motor
cycle /scooter.
|
Category I &
II.
|
Bicycle, Public
transport plying for hire on single seat basis.
|
All government
servants.
|
[Finance Division O.M.No.F.2 (1)
Imp.1/77 dated 29-4-1977
read with O. M. No. 2(49)-Reg. 9/78 dated 20-9-1978].
8.55 These rates, except in the case of Para 52 (e) will be admissible from the residence at
headquarters to the residence at the temporary place of duty of the Government
servant. The term '"Personal Car" means a car registered in the name
of the Government servant or in the name of any member of his family as defined
in S. R. 2(8) for purposes of T. A. Rules.(S.R. 45 read with Para. 4 of the
Ministry of Finance O. M. dated 20-12-1992)
8.56 Under special circumstances a competent
authority may, for reasons to be recorded, allow mileage at higher rates than
those fixed above. (S.R.47)
8.57 In calculating road mileage fractions
of a Kilometre should be omitted from the total of a bill for any one journey,
but not from the various items which make up the bill. (S. R. 48)
JOURNEY
BY AIR:
8.58 The travel by air means journeys
performed in the machines of public air transport companies regularly plying
for hire. It does not include journeys performed by private aeroplanes nor air
taxies. (S.R.48-A)
8.59 All first Category Governmnet servants
are entitled to travel by air by tourist class.A competent authority may
authorise other Government servants also to travel by air, if the journey is urgent
and in interest of public service. The President may grant general permission
to any Government servant or class of Government servants to travel by air as a
matter of routine.
8.60 Those who are not authorised to travel
by air, if they perform an air journey on tour, are entitled to travelling
allowance as if they had travelled by rail, road or steamer subject to the
condition that travelling allowance should not exceed that which would have
been admissible, if they had been authorised to travel by air. (S. R. 48-D).
DAILY ALLOWANCE:
8.61 The Daily Allowance is a uniform
allowance for each day of absence from headquarters and is intended to cover
the ordinary daily charges incurred by a Government servant in consequence of
such absence. The daily allowance may be drawn by a government servant whose
duties required that he should travel and may be drawn while on tour and also
on transfer, as admissible under the rules. (S.R.49)
8.62 The rates of daily allowance (w. e. f. 28th September, 1994) are
as follows:-
PAY LIMITS.
|
SPECIAL RATES Rs.
|
ORDINARY RATES Rs.
|
(i) Rs.5000 and above p.m.
|
150
|
130
|
(ii) Rs.4000 to Rs.4999 p.m.
|
130
|
110
|
(iii) Rs.2700 to Rs.3999 p.m.
|
110
|
95
|
(iv) Rs.1300 to Rs.2699 p.m.
|
70
|
60
|
(v) Rs.700 to Rs.1299 p.m.
|
60
|
50
|
(vi) Upto Rs.699 p.m.
|
40
|
30
|
[Amended vide Finance Division O. M. No
F. 4(5)-Reg.(9)/87 dated 1-7-1987].
8.63 (i) A Government servant who has, of
necessity, to stay in a hotel may, in addition to the above daily allowance be
allowed reimbursement of actual single room rent including taxes, duties and
service charges subject to the production of hotel receipts/Vouchers, up to the
following maximum per day:
Localities where
special Daily Allowance rate is admissible:
Three times the amount of Special Daily
Allowance.
Localities where Ordinary Daily Allowance rate
is admissible:
One
and a half times the amount of ordinary Daily Allowance
[Finance Division O. M. No. 2(1) Imp.
1/77 dated 29-4-1977].
(ii) In case of
non-availability of a single room, the touring civil servant may be allowed to
book a double room for his exclusive use. The reimbursement is to be restricted
to his normal entitlement only.
(iii) Two officials
while on tour at the same station may be allowed to book a double suit in a
hotel and share it. In such a case either of them have jointly to certify that
separate single accommodation was not available to them and that each one of
them is claiming not more than one-half of the room rent restricted to each
individual entitlement; this certificate shall be appended to the T. A. bill of
both officials.
(iv) A Government
servant who stays in a Government Hostel, Inspection Bungalow, lodge or
residential Club will, in addition to the daily allowance, be allowed reimbursement
of actual charge for stay in single room/suit on production of receipts/vouchers
subject to the condition that such charges do not exceed the amount of daily
allowance admissible at the station.
8.64 Special rate of daily
allowance shall be admissible at Hyderabad, Islamabad, Karachi, Lahore, Faisalabad, Multan, Peshawar, Quetta, Rawalpindi
and Northern Areas
[Finance Division O. M. No. F 2 (15)-R-9/74
dated 24-4-1975].
8.65 (a) Daily Allowance, for each calendar day,
will be admissible for the period of absence on duty from headquarters
(including the time spent in transit). Not more than one daily allowance will
be admissible on any calendar day. A fraction of a calendar day will be
reckoned as a calendar day for this purpose.
Note:"Calendar day" in
sub-para (a) above means a day beginning on one midnight
and ending on the next midnight.
(b) In the
case of departure from headquarters, the rate of daily allowance during transit
will be the same as admissible at the station of immediate destination. In the
case of return to headquarters the rafe will be the one admissible at the last
station of temporary duty before return to headquarters.
(c) The
period of absence from headquarters will commence from the time of departure of
the Government servant from his office or residence, as the case may be, till
the time of his return to his office or residence, as the case may be. The
competent authority authorizing the tour will decide whether the Government
servant should proceed on temporary duty from his office or residence.
(d) The
period of forced delays in transit will be treated as part of the total transit
period.
8.66 Daily Allowance may not be drawn for
day on which a Government servant does not reach a point outside a radius of
ten miles from his headquarters or return to his headquarters from a similar
point.
[Finance Division O. M. No. F. 2 (1) Rev.
1/72 dated the 17-10-1973].
8.67 Mileage allowance shall be admissible
from the residence of the Government servant to the railway station or the
airport or the sea/river-port as the case may be. at his headquarters and from
the railway station or the airport of the sea/river-port, to the place of his
temporary residence at the outstation.
8.68 Where a Government servant claims road
mileage for journey performed by road in his personal car, between places
connected by rail, the controlling officer may at his discretion, accept the
claim if he is satisfied that journey by road had to be performed in the public
interest.
8.69 Except as specified in Para 8.71, daily allowance at full rate will be admissible
for the entire period of continuous halt on temporary duty.
8.70 In case of temporary duty at a
hill station exceeding thirty days. Heads of Departments have full powers to
sanction daily allowance for the entire period of continuous halt of a Government
servant.
8.71 Daily Allowance is admissible on
Sundays and public holidays falling during the period of a Government servant's
temporary duty at an outstation but not when he is on casual leave.
8.72 A Government servant who takes casual
leave immediately on the conclusion of temporary duty will draw daily allowance
for the day of departure from the outstation to which he would have been
entitled had he not proceeded on casual leave.
8.73 Percentage increase in the rates of
mileage allowance in localities shown in Appendix 18-A to the compilation of F.
Rs. and S. Rs. Vol. II is calculated on the mileage allowance as indicated in Para 8. 53 respectively, which are as follows:
PROVINCE
|
NAME
OF LOCALITY.
|
INCREASE IN THE RATE
OF ROAD MILEAGE
|
Sindh
|
Desert
Talukas of Tharparker District.
|
50 percent.
|
Punjab
|
Bhangi Khel Ilaqa in Mianwali
District.
Murree and Kahuta Tehsil in Rawalpindi
District
Places beyond the external boundry of
the
Dera GhaziKhan District.
|
33-1/3 percent
33-1/3 percent
33-1/3 percent
|
N. W. F. P.
|
Mansehra (except the Kagan Valley, i.
e., the track beyond Balakot upto Gitti Das and Abbottabad Tehsils in the
Hazara District and transborder tracts, i. e., places beyond the external
boundaries of the Districts of Hazara, Peshawar, Mardan, Kohat, Dera Ismail
Khan and Bannu except Chitral and the portion of the road from
Peshawar to Kohat which lies in the Tribal territory.
Chitral and the Kaghan Valley
in the Mansehra Tehsil of the Hazara District, i.e., the track beyond Balakot
up to Gitti Das.
|
25 per cent
33-1/3 percent
|
Baluchistan
|
The whole of Baluchistan
except Nasirabad Sub-Division, Sibi District
|
|
Kashmir
|
The whole of Jammu and Kashmir State
|
33-1/3 per cent in the case of
journeys which can be performed by motor transport
100 per cent in the case of journeys
which can not be performed by motor transport
subject to a minimum of Re. 1 per mile in the case of officers of Grade-I |
Gilgit&Baltastan
|
Do.
|
[Finance Division O. M No F. 2(5)-Rev. 1/73, dated 10-7-1973 and even number,
dated 19-10-1973].
8.74 When Government Officers are
permitted at their own request to attend meetings, conferences or congresses
held in Pakistan and any public interest is likely to be served by their
attendance, they may be allowed a single railway fare of the class of
accommodation to which they are entitled for the Journey both ways without any
road mileage or daily allowance for halts. But if an officer is sent to attend
the meeting officially, he is entitled to travelling allowance as admissible
under the normal rules. (S.R.54)
8.75
A Government servant on tour on official duty is not entitled to recover
from Government the cost of transporting his family or his personal luggage,
conveyance, tents and camp equipage. (S.R.55)
8.76
In cases of localities, where travelling is unusually expensive, a competent authority
may by general or special order, increase the rate of mileage allowance or
daily allowance either in a definite ratio or in any other suitable manner. It
is in pursuance of these orders that Hyderabad, Islamabad, Karachi, Lahore, Rawalpindi, Faisalabad, Multan, Quetta and Peshawar,
Northern Areas, *(Bahawalpur, Sargodha. Sialkot, Sukkur and
Gujranwala| have been declared as expensive localities and higher rates of
daily allowance have been fixed therefor. Similarly provision has been made in
Appendix 18-A. The special rates of daily allowance are, however, not
applicable to Government servants touring in and
about those cities under circumstances entitling them only to daily allowance, if
their headquarters are situated within the municipal limits of the respective cities.
(S. R. 56)
about those cities under circumstances entitling them only to daily allowance, if
their headquarters are situated within the municipal limits of the respective cities.
(S. R. 56)
8.77 When
a Government servant of a Category lower than first Category is required by the
order of a superior authority to travel by special means of conveyance the cost
of which exceeds the normal travelling allowance admissible to him. he may draw
the actual cost of travelling in lieu of the daily allowance and mileage
allowance. The bill for the actual cost should be duly supported by a
certificate signed by the superior authority and countersigned by the
controlling officer stating that the use of special means of conveyance was
actually necessary and specify the circumstances which rendered it necessary.
(S. R. 57)
JOURNEY
ON TOUR:
8.78 The headquarters and limits of the
sphere of duty of a Government servant are fixed by a competent authority. (S. Rs. 59 & 60)
8.79 It is for a competent authority to
decide whether an absence from headquarters is on duty or not. It can also
impose restriction upon the frequency and duration of Journeys to be made on
tour by any Government servant (S.R.63)
8.80 If the pay of a particular
Government servant has been so fixed as to compensate him for the cost of all
journeys, other than journeys by rail or steamer, within his own sphere of
duties, he is not entitled to draw any travelling allowance for such journeys,
other than journeys by railway and steamer. In case he has to undertake a
journey on duty beyond his sphere of duty, he may draw travelling allowance as
admissible under the rules including such part of it as is within his sphere of
duty. (S.R.64)
8.81 A Government servant, not in
receipt of a permanent travelling allowance, draws travelling allowance for
journeys on tour in the shape of daily allowance. The daily allowance is drawn
for absence from headquarters on duty. The absence begins when a Government
servant actually leaves his headquarters and ends when he actually returns to
the place where his headquarters are situated irrespective of the fact whether
he halts there or not.(S. Rs. 68 & 70)
8.82 If an officer of the Vacation
Department proceeds on tour and then avails of vacation without returning to
his headquarters, he is entitled to the travelling allowance for the outward
journey only. (S.R.70)
8.83 Daily Allowance may be drawn for
any day on which a Government servant reaches a point outside a radius of ten
miles from his headquarters or returns to his headquarters from a similar
point. Daily Allowance may be drawn during a halt on tour or on a holiday
occurring during a tour. (S.Rs. 71 & 72 read with Paras 6, 9, 10 & 11
of the Ministry of Finance O. M. dated 20th December, 1972)
8.84 If a competent authority is
satisfied that daily allowance is not sufficient to cover the travelling
expenses of a Government servant, it can permit him and for that matter any
class of Government servants to draw mileage allowance instead of daily
allowance for the whole period of absence from headquarters under any
conditions it may deem fit to impose. (S.R.75)
8.85 Normally a Government servant may
exchange his daily allowance for mileage allowance for any day on which he
travels by railway, or steamer or both or travels more than 20 miles by road.
In cafe a continuous journey extends over more than one day, the exchange
should be made for all such days and not only for a part of them. The short
journeys within a radius of ten miles from headquarters should not be added to
other journeys when calculating the distance covered by road. [S.R.76 (a)]
8.86 When a journey by road is combined
with journey by railway or steamer or both mileage allowances may be drawn for
journey by road, but this allowance will be restricted to the daily allowance
admissible to him, unless the road journey exceeds 20 miles. At the place of
halt at outstations a Government servant is not entitled to draw any daily or
mileage allowance for journeys within a radius of 10 miles, as his daily
allowance is intended to cover such expenses. If, however, he goes beyond a
radius of 10 miles, then he can draw a daily allowance or mileage allowance if
the road journey exceeds 20 miles. [S. R. 76 (b)]
8.87 The Government servants of the
Survey of Pakistan and Geological Survey of Pakistan cannot exchange daily
allowance for mileage allowance for a journey in the field. But if they have to
travel on special duty or by a public or hired conveyance, daily allowance can
be exchanged for mileage allowance. If actual travelling expenses for a journey
to and from the field or any other journey where camp equipment is carried
exceed the mileage allowance, such actual travelling allowance may be paid to
them in lieu of the daily allowance. The exchange should be made for the whole
journey and not for a part of it. Whenever for such part of month as he spends
in the field, the actual cost of camp equipment and baggage exceeds half the
amount of daily allowance admissible for the month, he may retain half his
daily allowance and exchange the other half for the actual cost. The bill for
the actual cost should be prepared in detail and countersigned by the
sanctioning authority. (S. Rs. 87 & 88)
8.88 In case of an officer of the
Geological Survey of Pakistan, in addition to the concessions in the preceding
paragraph a competent authority may permit him, on public grounds, at the
beginning or end of the field season, to send a portion of domestic servants,
baggage and camp equipment by the direct route to and from the field, when he
himself travels by another route in order to undertake an economic or
engineering enquiry. He can recover the actual cost of transporting such
servants, baggage and camp equipment in addition to the travelling allowance
admissible to him [S. R. 88 (b)].
8.89 Where travelling allowance is not
admissible under the rules, a competent authority may, by general or special
orders, allow a Government servant the actual cost of hiring a conveyance. It
also covers the cases in which it is equitable to allow Government servants to
draw the actual cost of conveyance where the circumstances are not actually
covered by any other rule. It also applies to Government servants on transfer
from one office to another in the same station, when they have to change the
residence also.
8.90 When a B-l to B-15 Government
servant is dispatched on duty to a place at some distance from his office or is
called for duty outside normal working hours, by a special order of an officer
the expenditure incurred may be paid to him and charged to the contingencies.
While claiming this amount the Head of the office should certify that the
expenditure was actually incurred, was unavoidable and is within the schedule
scale of charges for the conveyance used. It should also be certified that the
Government servant is not entitled to travelling allowance for the journey, was
not granted any compensatory leave and will not otherwise receive any special
remuneration for the performance of duty, which necessitated the journey. (S.R.89)
GRANT OF
CONVEYANCE CHARGES AND DAILY
ALLOWANCE TO CIVIL SERVANTS WHO PERFORM SHORT VISITS ON OFFICIAL DUTY BETWEEN ISLAMABAD AND
RAWALPINDI:
8.91(i) Civil servants
in BPS 1 to 15 shall be allowed bus fare or wagon fare, as utilised taxi hire
shall be allowed in emergent and exceptional cases at the instance of an
officer not below the rank of a Deputy Secretary in writing.The officers in
B-16 and above are allowed the conveyance charges at the following rates, when
they travel by taxi or in their own
transport:--
From
|
To
|
For one Way journey (Rs)
|
For
return Journey (Rs)
|
Secretariat Blocks
Islamabad
---do----
---do----
---do----
---do----
---do----
---do----
|
Offices located in
Saddar Rawalpindi
Supreme Court of Pakistan
Secretariat III/Jail
Rawalpindi.
Secretariat IV/P.M Secretariat Rwp.
Ayub Hall
Central Government Hospital.
Islamabad Airport
|
32.00
35.00
32.00
32.00
33.00
26.00
32.00
|
64.00
70.00
64.00
64.00
66.00
52.00
64.00
|
CDA Office
Blocks, Islamabad.
---do----
---do----
---do----
---do----
|
Offices located in Saddar
Rawalpindi
Supreme Court of Pakistan
Ayub Hall
Secretariat III/Jail Rawalpindi.
Islamabad Airport
|
26.00
29.00
27.00
27.00
26.00
|
52.00
58.00
54.00
54.00
52.00
|
[Finance Division O.M No F. 4(12) Reg.
(9)/87-950/88 dt. 11-8-1988.]
(ii) Where the
Government transport is provided nothing is admissible in any case.
(iii) Daily Allowance
is admissible to a Civil servant; whose absence from headquarters exceeds eight
consecutive hours on a day.Such period of absence is calculated from time of
departure from HQs or residence as the case may be.
*Provided that
no DA shall be admissible to those who are detached from duty in their parent
office/Department/Division located in Islamabad/Rawalpindi and have to work in
another office/Department/Division at Rawalpindi/Islamabad, respectively, under
specific orders of the controlling officer.
*[Finance Division O.M No F 2(2) R-9/76,
dated 5-11-1979]
(iv) for the purpose
of (iii) above the concept of radius of 10 miles has been done away with.
(v) Single-room rent in a hotel is not admissible
in the above cases.
[Finance Division O. M. No. F. 2(2) R.
9/76-D/138/77, dated 29-3-I977 read with their U.O. No D-690-R/77, dated 12-11-1977.]
GRANT
OF CONVEYANCE /DAILY ALLOWANCE TO CIVIL SERVANTS PERFORMING JOURNEYS ON
OFFICIAL DUTY BETWEEN KARACHI/ LAHORE AND
SUBURBS:
8.92 The Civil servants posted in Karachi/Lahore,
who perform short visits from the station of their posting to the suburbs and
vice versa, on official duty are allowed conveyance/daily allowance as under:-
(i) Civil servants
of B-l to 15 are allowed bus or wagon fare as actually utilized. With the written
permission of an officer, not below the rank of Deputy Secretary, Taxi hire may
be allowed in emergent and exceptional cases. Officers of BPS 16 and above are
allowed conveyance Charges @ *Rs. 2.00 per kilometre when they travel by taxi
or in their own transport where the means of locomotion have been provided at
the expense of Government, nothing shall be admissible in any case.
(ii) Daily allowance
is admissible to all Civil servants, whose absence from headquarters exceeds
eight consecutive hours on any day. The period of absence is calculated from
the time of departure from office or residence and end at the time to return to
office or residence, as the case may be.
(iii) Room rent in a
hotel is not admissible in such cases.
[Finance Division O. M. No. F. 2(2) R.
9/76-D/138/77. Dated 16-4-1977]
GRANT
OF CONVEYANCE CHARGES TO THE B-1 TO B-15 STAFFS WHO ARE
REQUIRED TO
STAY LATE AFTER OFFICE HOURS OR WHO ATTEND OFFICE ON FRIDAYS AND CLOSED HOLIDAYS:
8.93 The
President has been pleased to decide that government employees in B-l to B-15
and Stenographers in B-16 who are detained in the office beyond two hours of
the usual closing time and who attend office on Fridays and other closed
holidays will be granted conveyance charges at the following rates:-
[Finance Division O.M No F 2(I) R-9/80
dated 28-7-1980].
When
detained in Office beyond two hours of the usual closing time.
|
For
attending Office on Fridays and closed Holidays.
|
|
Rs.
|
Rs.
|
|
(i) BPS-1 & 2
|
3.50
|
4.50
|
(ii) BPS-3 to 15 and
Stenographers in B-16
|
4.50
|
7.00
|
(Finance Division O. M No F. 4(3)-Reg.(a)/87
dated 1-7-1987.]
[2]The other
existing conditions regulating the grant of conveyance charges shall continue
to apply).
JOURNEYS
WITHIN 10 MILES, BY RESERVED RAILWAYS COMPARTMENT AND
BY PRESIDENT AND MINISTERS:
8.94 A Government servant travelling within
ten miles of his headquarters on duty may recover the actual amounts, which he
might have paid on ferry or other tolls and fare journeys by railway or other public
conveyance. (S.R.90)
8.95 When a Government servant
travels by reserved railway accommodation on requisition, the entire cost of
haulage is borne by Government. Any person travelling with the Government
servant, in the reserved accommodation has to pay the usual fares to the
Railway. The Government servant concerned should specify the number of persons,
who travelled with him and also certify that tickets were purchased by them. If
he wants any additional accommodation for luggage and staff, he should make his
own arrangements with the Railway and pay for them. Such a Government servant
is not entitled to any travelling allowance. (S.R.92)
8.96 If a Stenographer or a personal
clerk to an officer has to travel with an officer in the reserved accommodation
in the interest of public service, he should purchase a ticket for the class of
accommodation to which he is entitled under the rules. The expenditure on
reservation charges should be borne by Government Servant himself. (S.R.92)
8.97 The travelling allowance of
President and Ministers is regulated under the special rules framed for the
purpose. (S.R.95)
JOURNEY OF A
NEWLY APPOINTED GOVERNMENT SERVANT:
8.98 Generally speaking travelling allowance
is not admissible to a Government servant for the journey to join his first
post in Government service. In case of appointments made to posts outside Pakistan
or in Gilgit or Chitral, competent authority may allow travelling allowance to
join a post under the Government. Likewise the Surveyor General or Director of
Survey may grant rail and steamer fares to Khalasis and Government Servants in
B-l, 2 and 3 on enlistment for their journey to Field Headquarters. (S.R.105,
105-A and 105-B)
8.99 When a pensioner or a Government
servant who is thrown out of service due to reduction of establishment or
abolition of his post is re-appointed, the appointing authority may permit him
to draw travelling allowance for such of journey as lies in Pakistan. (S.R. 107)
8.100 If a Government servant on first
appointment, cannot join his duties except by sea, competent authority may
grant him free passage by sea from one part of Pakistan to another such part.
(S.R.108)
8.101 When travelling allowance
is paid on first appointment it will be regulated as a journey on tour, but no
daily allowance will be paid for halts. For this purpose the Category of person
will be determined by the post, which he will join. (S.
Rs. 112 and 113)
JOURNEY
ON TRANSFER (S. RS. 114 TO 126):
8.102 A Government servant is entitled
to mileage allowance for a journey on transfer including transfer from military
to civil employ. But the travelling allowance on transfer from one station to
another will be admissible only if the transfer has been made for public
convenience and the Government servant is paid for the transit period. A
transfer on request is not treated as for public convenience and as such a
Government servant is not entitled to travelling allowance unless the competent
authority decides otherwise. In cases where a Government servant is transferred
at his own request intimation to that effect should be sent to the respective
audit officer. Unless such intimation is forthcoming the transfer will be
treated as for public convenience.
8.103 On transfer, a
Government servant is entitled to the following:-
(a)
Transfer Grant:
Government servant possessing a
family
|
Government servant not possessing
a family
|
One month's pay subject to a
maximum of Rs.4000
|
Half month's pay subject to a
maximum of Rs.2000
|
[Finance Division O. M. No. 4(3)-Reg
9/87-dated 1-7-1987]
(b) Transfer
grant is admissible in all cases where travelling allowance on transfer is
otherwise admissible under the existing rules.
[Finance Division O. M No F. 2 (1)/Rev.
1/77, dated 31-5-1973]
(c) Actual
rail, air or steamer fare for the Government servant and one or half fare for
each member of the family. If he travels by road he may draw road mileage at
the rate applicable to him. If two members of family accompany him he can draw
additional road mileage and if more than two members of family accompany him
three times that rate.
(d) Daily allowance during journey period: One daily
allowance at special rate is payable to the Government servant for every 480 K.
M. of road distance. In case of journey on transfer by air, one daily allowance
for each calendar day of the actual period taken in transit will be admissible.
(e)
Daily allowance on arrival at the new place of posting: One daily
allowance at the rate applicable to the station is payable in respect of the
Government servant and in respect of each member of his family above 12 years
and one-half of the full rate for every child above the age of 12 months, for
the day of arrival at the new place of his posting.
(f) Transportation of personal effects :(i) The maximum of limit upto which personal
effects can be transported at Government expense is as follows:
Category of Government servant
|
Maunds
|
Kilograms
|
||
If possessing a family
|
If not possessing a family
|
If possessing a family
|
If not possessing a family
|
|
Category I
|
120
|
60
|
4500
|
2240
|
Category II
|
80
|
40
|
3000
|
1500
|
Category III
|
40
|
20
|
1500
|
760
|
Category IV
|
15
|
10
|
560
|
380
|
(ii) Cost of carriage of personal
effects upto the maximum number of Kilograms as in sub-para (i) will be allowed
at the rate of 0.083 paisa per kilometer per kilogram or 1.66 paisa per
kilometre per unit of 20 kilograms from the residence of the government servant
at the old station to his residence at the-, new station, irrespective of the
mode by which the personal effects are carried. (It will not be necessary to
call for receipts in support of his claim of cost of transportation of personal
effects). (S.R.116 read with paras 14 & 15 of the Ministry of Finance O. M.
dated 20th December, 1972, No F.2(49)-Reg.9/78, dated 20-9-78 and [F.2(2)
R-9/84 dated 16th July, 1984.]
(iii) Civil servants from outstations
while proceeding northern areas/Chitral on transfer, are often stranded at the
airport because of cancellation of flight due to unfavorable weather conditions
during the period of forced halt, the individual concerned are compelled to
incurred expenditure on board-PIA meeting only the hotel expenses. To avoid
hardship in such cases it has been decided that the civil servant concerned may
be allowed daily allowance @ 50% of their normal entilement for each day of
forced halt, subject to a certificate being furnished by the PIA in the
following form:
Certified that
Flight No------by which Mr-----------------------an employee of
------------------------------ while under orders of transfer, scheduled to
travel to northern Areas/Chitral, was cancelled due to bad weather conditions.
He actually traveled on--------------------------after-------------days of
forced halt.
[Finance Division O.M No F.2 (40)-R-9/77 dated 6th May, 1979]
8.104 Impression seems to exist in
certain quarters that after dispensing with the production of receipts (vide
para 8.103) the cost of transportation of personal effects up to the maximum
permissible limit can be claimed and paid without regard to the actual effects
transported. That is not so. The position is that the provisions of S.R. 116(e)
continue to remain in force.Accordingly, the Government servant claiming the
cost of transporting personal effects is required inter alia.
(a) to under a certificate to the
effect that the actual expenses incurred are not less than the amount claimed;
and
(b) to indicate, in that certificate,
the weight of personal effects actually carried and the amount actually paid
for their transport.
The
Controlling Officer has to exercise the usual scrutiny of the claim, and record
a certificate to that effect as required under S.R. 116 II (e).
[Finance Division O.M No F. 2(1)-Rev. 1/77, dated 11-1-1973]
8.105. A Government servant may draw the
actual cost of transporting at owner's risk conveyance and horses on the following
scale:
Category of Government servant
|
Scale allowed
|
First
|
Two horses and a carriage or
motor car or motor cycle.
|
Second
|
A carriage and a horse or Motor
cycle or a motor car.
|
Third
|
One horse or a
motor cycle or a bicycle.
|
If the following
conditions are fulfilled:-
(i) the distance
travelled exceeds 132 Kilometres;
(ii) the possession
of a horse or conveyance will be advantageous from the point of view of
efficiency of the Government servant in the post which he is going to join; and
(iii) conveyances or
horses are actually transported by railway, steamer or other craft.
8.106 In the case of motor car the cost of
transporting a chauffeur or cleaner and for each horse the cost of transporting
one syce and one grasscutter may be drawn. When transported by steamer the
actual cost of transportation includes gate pass, river dues, loading and
unloading charges. The conveyance may be transported by passenger train, but if
it is transported by goods train, it is permissible to charge to the government
the packing charges and transport charges to and from the goods shed provided
it does not exceed the cost of transportation of conveyance by passenger train.
This rule applies mutatis mutandis to a Government servant of third grade who
carries an ordinary cycle. (S.R.116)
8.107 When a Government servant
travels by Government steamer he is not entitled to mileage allowance either
for himself or for the family. He is entitled to free transport of himself, his
family, servants and their bonafide personal effects and of conveyance and horses.
He may draw in addition daily allowance of his grade. (S.R.116)
8.108 The rate of allowance admissible to
Government servant who transports his motor car or motor cycle/scooter by road
between stations connected by rail or steamer or partly by railway or partly by
steamer is entitled to draw 60 paisa per Kilometre in respect of a motor car
and 20 paisa per Kilometer in respect of a motor cycle/scooter. If a Government
servant and his family travel in their own car he can draw actual railway fare
for himself and one or half for each member of his family. In that case
transportation charges for car/motor cycle/ scooter will not be admissible. (S.R.
116 read with para 16 of the Ministry of Finance O. M.dated 20th December, 1982)
[Ministry of Finance 2(49)-Reg, 9/78,
dated 20-9-1978 F.
2(2) R. 9/79, dated 23rd
January, 1979 and F.4 (3) Reg-9/87 dated 1st July, 1987.]
8.109 Those Government servants who are
carried free of charge by Pakistan Air Force planes to and from Gilgit are entitled
as under:-
(a) If the family
of the Government servant travels with him: -
(i) half the
mileage allowance calculated for the Government servant himself; and
(ii) mileage
allowance in full for personal effects as stipulated in the preceding paragraphs
subject to the condition that any luggage taken-by the Government servant with
him in the aeroplane should be taken into consideration in allowing the maximum
bandage; and
(b) If the family
travels by road, mileage allowance in respect of the members of the family will
be admissible in terms of the provisions of the preceding paragraphs in
addition to that at (a) above. (S.R.116)
8.110 A member of a Government servant's
family who follows him within six months of the date of transfer or precedes
him by not more than one month may be treated as accompanying him. If any
member of the family travels from a place other than the old station of the
Government servant, travelling allowance may be allowed to him provided it does
not exceed the railway fare from old to the new station. For the purpose of
this rule, the category of a Government servant should be determined with
reference to the facts on the date of transfer, while number of fares
admissible to the Government servant should be determined with reference to the
facts on the date of journey. Where travelling allowance is claimed for the
members of the family their number, relationship and ages should be mentioned,
in the T. A. bill. [S.R.116 (b) (iii)]
8.111 When the family
of a Government servant precedes or follows him and proceeds to a station other
than the new station, the period of one month or six months should be
calculated from the date of relinquishment of charge at the old station. If
they precede to the new station of posting the limit should be calculated with
reference to the date of taking over charge at the new station.
[S.R.116-Government decision No (6)]
8.112 There is no objection if
the personal effects do not accompany a Government servant for good and
sufficient reasons, but are carried within a reasonable time of the date of his
journey on transfer. The controlling officer should also certify on the body of
the bill that he has scrutinised the details and satisfied himself that the
claim is reasonable. (S.R.116-Government Decision No.1)
8.113 When a Government servant is not
entitled to carry horse or motor car at Government expense, there is no
objection to their inclusion as a part of personal effects, provided these are
within the prescribed maximum limit of maundage. (S.R.116-Auditor-General's
Decision No. 2)
8.114 Where a Government servant is
transferred from station 'A' to station 'B' and again transferred within a
reasonable short time to station 'C he may be paid cost of transportation of
personal effects from station 'A' to station 'C in the following manner:
(i) The total
weight carried from station 'B' to station 'C and from station 'A' to station
'C should not exceed the maximum prescribed in the rules.
(ii) The total cost
of transporting the effects from station 'A' to station 'B', from station 'B'
to station 'C should not exceed the amount admissible from station 'A' to 'B'
plus that admissible from station 'B' to station 'C. (S. R. 116-Audit
Instruction No. 3)
8.115 When a
Government servant, in superior service, is transferred from one post to
another and under the orders of competent authority has to hand over charge of
his old post or take over charge of the new post at a place other than the
headquarters or his headquarters are changed at a place other than the headquarters
or his headquarters are changed while he is on tour and has to proceed to the
new station direct without returning to the headquarters he should be allowed
travelling allowance as on tour from the place of handing over charge to the
new headquarters or to the place of taking over charge. He will also be
entitled to all the concessions in respect of members of his family, personal
effects and conveyance, etc., as stipulated in S. R. 116 (S.
Rs. 116-A& 116-B)
8.116 If the family of a Government servant,
on his transfer, travels to a station other than the new headquarters,
travelling allowance for the family may be drawn. This is subject to the
condition that this should not exceed the travelling allowance, which would
have been admissible had the family gone to the new headquarters direct. (S. R.
116-C).
8.117 A Government
servant appointed to a new post while in transit from one post to another will
draw travelling allowance for so much of the journey as he has accomplished
when he receives fresh orders and for the journey from the place at which he
receives orders to his new station. (S.R.123)
8.118 If a Government servant proceeds
on leave on average pay not exceeding four months after making over charge of
the old post and before taking over charge of the new post, he is entitled to
the usual T. A. irrespective of the fact whether the order of the transfer was
received before or after the commencement of leave. If the leave is for more
than 4 months on average pay with the exception of the Special Disability Leave
whether granted by it or in combination with leave on average pay he is not
entitled to any travelling allowance. (S.R.124)
8.119 When a Government servant takes
leave other than leave on average pay for 4 months while in transit from one
post to another he may draw railway or steamer fares or the road mileage for
self and family in accordance with T. A. on transfer rules for so much of the
journey to join the new post as he has accomplished before the order granting
him leave is received. If a Government servant returns from leave other than
leave on average pay not exceeding 4 months and is posted to a station other
than than from which he proceeded on leave, the controlling officer may permit
him to recover the transportation charges for personal effects and conveyance,
if any. Transfer Grant is not admissible in such cases. [Auditor's-General's
letter No. 1276-A/1-73 (i) dated 13-11-70) S.Rs 125 & 126]
8.120 If the headquarters of a
government servant is transferred from Islamabad
to Rawalpindi
or vice versa and the residence is also changed in consequence thereof. T. A.
on transfer is admissible.
[Finance Division U. O No D. 378-Rev.
1/73, dated 18-7-1973)
8.121 In regard to question as to the
time limit which could be allowed between change of headquarters and
'consequential shifting of residence for purposes of T. A. on transfer from
Islamabad to Rawalpindi and vice versa, the Finance Division, have decided that
the claim could be admitted by treating the non-allotment of Government
accommodation at the new headquarters as a good and sufficient reason for the
purposes of Government Decision No. 1 below S.R.116, subject to the condition
that a certificate is furnished by the competent
administrative authority to the effect that the Government servant concerned had applied for allotment of a residential accommodation in Rawalpindi/Islamabad, as the case may be, and that the same could not be allotted to him earlier.
administrative authority to the effect that the Government servant concerned had applied for allotment of a residential accommodation in Rawalpindi/Islamabad, as the case may be, and that the same could not be allotted to him earlier.
[Finance Division U. O No F. 2(48)-1349,
dated 24-12-1973]
JOURNEY
TO ATTEND AN EXAMINATION:
8.122 A Government servant is entitled
to draw travelling allowance as on tour (but no daily allowance for halts), for
the journey to and from the place at which he appears in an obligatory
examination or any other examination prescribed by the competent authority. The
travelling allowance cannot be drawn more than twice for any particular
examination or standard of examination. If a competent authority is satisfied
that candidate has culpably neglected the duty of preparing himself for an
obligatory examination or did not display a reasonable standard of proficiency
in an examination, which was not obligatory, it can disallow the payment of
travelling allowance to him. (S.R.130)
8.123 The Government servants summoned
by or at the request of Federal Public Service Commission or of Government for
interview not connected with advertised posts may be granted travelling
allowance as on tour. They may be paid daily allowance also in a few
exceptional cases at the discretion of the Federal Public Service Commission.
The Provincial Government servants called for interview for appointment under
the Federal Government may be paid travelling allowance, which will be charged
to the Federal Government and the Establishment Officer of the Federal
Government will be the Controlling Officer in this behalf. The Civilian
Government servants called for interview and medical examination for emergency
Commission may also be paid travelling allowance
according to the Army Instructions. (S.R.132)
according to the Army Instructions. (S.R.132)
JOURNEY
ON PROCEEDING ON OR RETURNING FROM LEAVE:
8.124 Normally, a
Government servant is not entitled to travelling allowance for a journey made
during leave or while proceeding on or returning from leave. Under special
circumstances a competent authority may, however, permit a Government servant
to draw travelling allowance in such cases as if on a journey on tour.
8.125 A Pakistan Commissioned Officer
serving with the Frontier Corps, when proceeding or returning from leave, is
entitled to the same concessions, as would have been admissible to him, while
in military employ. (S.R.137)
8.126 The
Surveyor-General of Pakistan
may grant rail and steamer fares to Khalasis and other Government servants in
Category 1, 2, or 3, on their proceeding or returning from leave to and from
the place at which they were recruited. He may also grant travelling allowance
to Surveyors and other subordinates when proceeding or returning from leave if
their homes are situated in Provinces other than that in which they are employed.
(S.R.140)
8.127 If a Civil servant is recalled
to duty compulsory with the personal approval of the Head of office, from leave
of any kind he is spendingaway from his Headquarters, he may be granted a
single return fare plus daily allowance as admissible on tour from the station
he is spending leave to the place he is required to report for duty. In case he
is recalled to duty at headquarters andhis remaining leave is cancelled the
fare then admissible will be for one way journey only. If return from leave is
optional, no concession is admissible. If the Government servant recalled to
duty is entitled to travelling allowance under S. R. 124 he may not draw the
above travelling allowance unless he abandons his claim to mileage allowance
under S. Rs 115 to 116. (S.R.142) (Revised Leave Rules, 1980)
JOURNEY
ON RETIREMENT OR TERMINATION OF EMPLOYMENT:
8.128(a) A Government
servant is allowed T. A. to the extent specified below, in respect of the
journey from the place of his last posting to his home town, performed during
leave preparatory to retirement or on or after retirement.
(i) Actual fare by
rail or steamer of class to which he was entitled immediately before his
retirement for-himself and for each member of his family. For journeys by road
between places not connected by rail or steamer mileage allowance will be
allowed.
(ii) Cost of
transportation of personal effects to the extent admissible to him immediately before
retirement for journeys on transfer.
(iii) In addition to
the cost of transportation of personal effects cost of transportation of
personal car or motor cycle or scooter shall, however, be calculated by road
and restricted to the distance by the practicable route.
[Finance Division O. M. No. F. 2 (3) R-9
dated 23-1-1979].
(iv)Transfer Grant (Finance
Division O. M. No. 2(l) Imp.1/77 dated 26-7-1978].
(b) Advance
payment for expenditure as at (a) above shall be made and be treated as final
payment.
(c) The home
town shall be determined according to entries pertaining to the permanent
address of the Government servant in his service record oraccording to the
declaration made by him for purpose of leave travel concession.The Government
servants who have not declared their home town may be asked to do.
[Finance Division O. M. No. 2
(42)/R-9/75, dated 24-11-1975].
(d) The term
'retirement' shall mean, retirement on attaining the age of superannuation, or
on completing prescribed service limit, or voluntary retirementon completion of
25 years qualifying service or on invalid pension, or compulsory retirement.
(e) A civil
servant, who did not avail himself of the concession during the Leave Preparatory
to Retirement, may do so within six months after the actual date of retirement.
If a civil servant dies within the aforesaid six months period, without availing
himself of the concession, this may be allowed to the family on application to
the Head of Department and should be availed of before the expiry of six months
from the date of retirement of the deceased or within three months of the date
of his death, whichever may be later. In case of re-employment immediately on
retirement or within six months of the date of retirement, the time limit of
six months will commence from the date on which the period of re-employment
concludes.
[Finance Division O. M. No. F. 2
(5)/R-9/76, dated 3-3-1976]
(f)
(i)
The concession of retirement T. A. in case of re-employment is admissible only
to those retired civil servants who get re-employment in Government Departments
and not those re-employed in autonomous/semiautonomous organisations or private
companies.
(ii) A retired civil
servant is entitled to avail of the T. A. concession any time during leave
preparatory to retirement or after his retirement but before the expiry of the
time limit of six months after the date of retirement.
(iii) In the case of
re-employment during leave preparatory to retirement or within six months from
the date of retirement, a retired civil servant can avail of the concession any
time before the termination of his re-employment or within a period of six
months from the date on which his re-employment period ends.
[Finance Division O. M. No. F. 2 (28)-R 9/80,
dated 10-3-1981]
(g) The employees,
whose home towns are in Gilgit, Baltistan and Chitral and who, of necessity,
have to travel by air on their journey on retirement, are allowed travelling
allowance as under: -
(i) For the portion
of journey connected by rail, rail fare of the class of entitlement.
(ii) For the portion
of journey connected by road, mileage allowance at the prescribed rate.
(iii) Air fare
(economy class) for self and family from Rawalpindi/
Peshawar, as
the case may be up to the airport near the home town.
[Finance Division O. M., dated 20-12-1972].
8.129 No person is entitled to any travelling
allowance for a journey made after termination of employment. A competent
authority, for special reasons to be recorded, may, however, permit any
Government servant to draw travelling allowance for such a journey. (S. Rs. 146 & 147)
8.130 The Surveyor General of Pakistan
is competent to allow payment of railway/steamer fares to discharge Khalasis
and other Government servants in Category 1, 2, or 3 for the journey to the
place at which they were enlisted.(S.R.149)
8.131 A Government servant temporarily
employed in Government service in Gilgit and Chitral, who was paid travelling
allowance to join his post, may, on the termination of his employment, be
granted travelling allowance to the place he was engaged. The claim in this
behalf should be preferred within three months of the date of termination of
service and the competent authority should certify that the person intends to make
the journey. (S.R. 151-A)
8.132 The T. A. in all these cases will be
granted as on tour, but no daily allowance is admissible for halts on the
journeys. (S.R.153)
GRANT
OF TRAVEL ASSISTANCE TO FAMILIES OF GOVERNMENT SERVANTS, WHO DIE WHILE IN
SERVICE:
8.133 The family of Government servant, who
dies while in service, will be allowed travel assistance equal to the amount of
travelling allowance, transfer grant and cost of transportation of personal
effects, as stipulated in para 8. 128 to enable the family to perform the
journey from the station of the last posting of the deceased Government servant
to his home town or to such other place to which the family intends to proceed
subject to the condition that in the latter case the amount should not exceed
that would have been admissible upto the home town. For this purpose the
drawing and disbursing officer concerned may draw the amount admissible in
advance and pay to the eldest member of the deceased's family on application to
the Head of the Department in which the deceased Government servant was working
at the time of his death. The application should contain the following
particulars: -
(a) Name of the
deceased Government servant.
(b) Designation
and name of the office in which he was working.
(c) Name and
address of the applicant.
(d) His/her
relationship with the deceased.
(e) Home town
of the deceased Government servant or the place to which the family intends to
proceed.
(f) Names of family
members and their ages.
(g) Approximate
weight of personal effects to be transported.
The application should be countersigned
by a BPS-17 or above Civilian officer or a Commissioned Officer of Armed
Forces, who should record a certificate thereon as under:-
"Certified that I personally know
the above particulars to be correct"
[Finance Division O. M No F. 2(1) Rev.
1/72, dated 6-2-1973
& No. F. 2(62) R-9/78 dated 12-12-1978]
JOURNEY TO GIVE
EVIDENCE OR TO ATTEND A COURT OF LAW AS ASSESSOR OR JUROR:
8.134 If a Government servant is
summoned to give evidence in a criminal case, a case before a court martial, a
civil case to which Government is a party or a departmental enquiry held
by a duly constituted authority in Pakistan or in foreign territory and the
evidence is based on the facts which came to his knowledge in the discharge of
his public duties, he may draw travelling allowance as for a journey on tour
attaching to his bill a certificate of attendance given by the court or of
other authority which summoned him. The Government servant should not accept
any payment of expenses from the court and obtain and attach to the bill a
non-payment certificate from the court. If the court is situated within 10
miles of his headquarters and thereby the Government servant is not entitled to
any travelling allowance, he may accept the actual travelling expenses from the
court provided he is not in receipt of a permanent travelling allowance.
(S.R.154)
8.135 When a Government servant is on leave
and is summoned to give evidence in the circumstances stated above he may be
paid travelling allowance to and from the place where he is spending leave.
(S.R.154)
8.136 In case a Government servant is
summoned to give evidence on behalf of the State in a case not connected with
his official duties or to serve as an Assessor or a Juror, he is not entitled
to any travelling allowance except that which is paid by the court under its
own rules. If the court pays him any sum as subsistence allowance or compensation,
apart from payment for travelling expenses, he must credit that sum to the
Government before drawing full pay for the day or days of absence. Such absence
will, however, be treated as duty. (S.R.155 read with Establishment Division O.
M. Nos. 3/50/58-SEI, dated 5th
July, 1954 and 2/31/63-SI, dated 25th October, 1967)
JOURNEY
TO OBTAIN MEDICAL TREATMENT OR CERTIFICATE:
8.137 If a non-Asiatic member of Superior
Civil Service is serving at a station where there is no Government medical
officer to attend to him, the Government servant or a member of his family may
go to the nearest station where there is such a medical officer and draw
travelling allowance. Where the patient is too ill to travel, travelling
allowance may be granted to the nearest medical officer from and to his
headquarters. In both the cases the application for travelling allowance should
be supported by a certificate from the medical officer to the effect that
medical treatment was necessary and in the latter case that the patient was too
ill to travel. The controlling officer may require this certificate to be
countersigned by the Administrative Medical Officer of the Province. (S. R.
155-A)
8.138 In the case of members of a Superior
Civil Service or any member of their family, if the medical officer first
consulted considers the case to be of such serious or special nature that he is
unable or unwilling to treat it, he may, with the prior approval of the
Administrative Medical Officer of the Province give a certificate authorising the
officer or a member of his family to draw travelling allowance to and from the
nearest station where adequate treatment is available. If the patient is not in
a fit condition to travel, the medical officer may be called and paid
travelling allowance therefor. Where prior approval of higher authorities
cannot be obtained without danger to the patient this should be done
subsequently. (S.R.155-B)
8.139 If a Government servant has to
leave his station in order to get medical treatment elsewhere in view of the
fact that there was no Government medical officer at that station, he may draw
the travelling allowance on production of a certificate from the medical
officer whom he had consulted. (S.R.156)
8.140 The travelling allowance is not
admissible for journeys to get medical fitness certificate or health
certificate on first appointment to the Government service. (S. R. 156,
Government Decision No. 1).
8.141 Where anti-rabic treatment facilities
are not available and a Government servant has to proceed to another station to
get the treatment, he may draw the travelling allowance on production of a
certificate from the authorised medical attendant (Principal Medical Officer of
the district or any other medical officer so authorised by the competent
authority) to the effect that in his opinion the journey was absolutely
necessary. This concession is also admissible to a Government servant on leave.
(S.R.156-A)
8.142 If a Government servant is
stationed at a place where there is no medical officer and he is required to
obtain a medical certificate in support of an application for an original grant
of leave, he may draw travelling allowance for the journey undertaken to obtain
the certificate. When the application is for extension of leave, no travelling
allowance is admissible. Similarly if a Government servant having acquired a
medical certificate is directed to appear before a Medical Board he may draw
travelling allowance for the journey to appear before the Board, provided he
appears before the Board for the original leave and not for any extension. In
both the cases the journey should not be undertaken without the previous
permission of the controlling officer, provided it can be obtained without risk
to the Government servant requiring medical advice. (S.
Rs. 157 & 158)
8.143 In case a Government servant is
required to apply for invalid pension in the interest of public service and he
has undertaken a journey to appear before a Medical Board, he may draw his
actual travelling expenses subject to the maximum of the travelling allowance
as admissible. If he has to return to the headquarters, he may draw travelling
allowance for the return journey also in the same manner. In both the cases the
T. A. bill should be duly supported by a certificate from the controlling
officer that he was directed to apply for an invalid pension voluntarily. A
competent authority, after satisfying itself that the circumstances of the
applicant are such as to justify the concession, may allow him to draw actual
travelling expenses subject to the maximum stated above. (S.R.160)
8.144 In all the above cases the
travelling allowance may be drawn as on tour without any daily allowance for
halts on tour. (S.R.162)
JOURNEY
IN ATTENDANCE OF AN INCAPACITATED GOVERNMENT SERVANT OR MEMBER OF HIS FAMILY:
8.145 A medical officer of Gov ernment, who
considers that a Government servant on whom it is his duty to attend
professionally should leave his station to obtain medical advice or treatment
or to proceed on leave and that it is unsafe for him to travel unattended, may
accompany him and draw T. A. as admissible on tour. If he himself cannot
accompany he may arrange for another attendant, who will get the normal
travelling allowance if he is a Government servant and actual expenses if
otherwise.When a Medical Officer's opinion as tothe necessity of an attendant
cannot be obtained before the commencement of the journey, a certificate to
that effect would be deemed sufficient. (S.R.163).
JOURNEY
ON A COURSE OF TRAINING:
8.146(i) When a Government servant or any person
not already in Government service has to undergo a course of training a
competent authority may allow him to draw travelling allowance, as per scale
decided by it, for the original journey to and the last journey from the place
of training and for halts at such place. The travelling allowance may also be
granted for holidays and vacations and journeys during the course of training.
The scale should be so fixed as not to exceed the travelling allowance
admissible to Government servants of similar status on duty at the place of
training. (S.R.164)
(ii) A military
officer in civil employ, when detailed to attend a military course of
instruction, is entitled to draw travelling allowance as admissible to a
military officer in military employ in similar circumstances. (S.R.164-A)
JOURNEY
TO ATTEND A DARBAR:
8.147 A Government servant permitted to attend
a Durbar at a place other than his headquarters may draw travelling allowance
as on tour.
SUPPLY
OF FREE ACCOMMODATION ON RAILWAY
JOURNEYS:
8.148 The special railway accommodation
is provided as per rules promulgated by the President from time to time. The
President may reserve a full special train for himself, whereas the Ministers
and Army Chief of Staff can reserve a saloon. Other Service Chiefs, Chief
Justice of Pakistan, Secretaries, Joint Secretaries and other officers of that
status, Auditor-General of Pakistan,
may reserve a 4-berth compartment or a coupe in air-conditioned coach. The
Judges of the Supreme Court, Chairman, Federal Public Service Commission, D. G.
S. & D., D. G. P. &T., D. G. (Health), Director Intelligence Bureau and
Governor, State Bank of Pakistan may reserve a I class coupe compartment in an
ordinary train service or in an air-conditioned coach. These reservations are
permissible only if the duration of the journey falls between 11p. m. and 6 a.
m. When a Government servant travels in a carriage reserved by requisition, the
carriage is entirely at his disposal and may be detached or detained at any
railway station at his request. (S. R. 166 to 173)
8.149 When a Government servant is allowed
free transit by railway otherwise than in accommodation reserved by
requisition, whether on free pass or otherwise, the mileage allowance drawn for
the journey should be reduced by the amount of fare, which he would have paid,
but for free transit. The reduction should cover the full number of fares
covered by the pass, unless the Government servant concerned certifies that he
did not use the pass in respect of any fares for which reduction has not been
made. If a Government servant is in receipt of a permanent travelling allowance
and uses free pass on railway within his sphere of duty, he should deduct from
his permanent travelling allowance for the month the
amount of the railway fares which he would have paid, if he had not travelled on pass. When a Government servant is entitled to travel in a higher class of accommodation by paying railway fare for a lower class, he should reduce the claim of his travelling allowance by the amount by which the fare of the class in which he travels exceed the fare actually paid. (S. Rs. 176 to 178)
amount of the railway fares which he would have paid, if he had not travelled on pass. When a Government servant is entitled to travel in a higher class of accommodation by paying railway fare for a lower class, he should reduce the claim of his travelling allowance by the amount by which the fare of the class in which he travels exceed the fare actually paid. (S. Rs. 176 to 178)
JOURNEY
BY SEA, AIR,
ROAD; WHERE MEANS OF CONVEYANCE ARE PROVIDED BY STATE:
8.150 If a Government servant
travels by sea or river steamer, the cost of which has been paid by the
Government or a Local Fund, he is not entitled to any travelling allowance
except the daily allowance. Where servants and luggage are sent separately at
the expense of the Government servant concerned, he may draw in addition the
actual cost of transporting them. When a Government servant is provided free
transit by sea or river steamer, otherwise than in a Government vessel, the
mileage allowance should be reduced by the amount of fare which he would have
paid, but for free transit. This does not apply to cases in which a Government
servant is allowed a free pass by a Steamship company without cost to
Government. The Government servants travelling in Government vessels are not
entitled to recoupment of any portion of charges payable by them for board
provided on vessels. They should settle their messing bills direct with the
commander of vessel. (S.Rs. 180 & 181)
8.151 When a Government servant is
allowed free transit by air he may draw the daily allowance which cannot be
exchanged for mileage allowance. If a part of journey is performed by other
means of locomotion, he may draw mileage allowance in lieu of daily allowance
for that part of journey. Where separate conveyance has to be provided for
servants and luggage at the expense of the Government servant, he may draw 1/2
or one-third of the railway or steamer fare of the class of accommodation to
which he is entitled, if the two places are connected by railway or steamer
respectively or the daily allowance of half the mileage allowance, if
otherwise. If, however, the Government servant performs a part of journey by
other means of locomotion, he may draw mileage allowance admissible for the
part. (S.R. 181-A)
8.152 Where any other person
accompanies, a Government servant on a journey by air, who is not entitled to
travel in that machine, the sanction of the Head of the Department should be
obtained or if the Government servant is him self the Head of the Department,
the permission of the Ministry/Division concerned is necessary. One 1st Cass or
half 1st class fare should be paid for all "nonentitled" persons.
(S.R. 181-B)
8.153 When a Government servant
performs a journey, otherwise than by railway, steamer or air, by means of
locomotion provided by the Government, a Local Fund, etc. and does not pay the
cost of its use or propulsion, he may draw the daily allowance on any day on
which he is absent from his headquarters for more than 8 consecutive hours and
may not exchange it for mileage allowance. If part of journey is performed by
other means of locomotion, he may draw, in lieu of daily allowance, mileage
allowance for the part of journey.
8.154 Where separate conveyance
has to be provided for servants and luggage at the expense of the Government
servant, he may exchange it for mileage allowance calculated for the journey
and draw in addition the mileage allowance admissible for journey by other
means of locomotion, if any. (S.R. 182)
8.155 In cases where a Government
servant, has to pay all the cost of use or propulsion of the conveyance, he may
draw the normal travelling allowance as admissible under the rules subject to
the deduction of such fixed hire or charge which a competent authority
supplying the conveyance may fix. (S.R. 183)
8.156 The above rules are not
applicable to Government servants of the Fourth Category they are entitled to
normal travelling allowance even if they are provided free transit by any means
of locomotion other than railway, steamer or air. (S.R. 184)
8.157 When a Government servant
travels by motor car, which has been supplied to him at the expense of the
Government on the condition that he bears the cost of maintenance, he is
entitled to travelling allowance as follows: -
(i) If he travels
by motor car for more than 20 miles in one day, he may draw for the first 20
miles, the mileage allowance of his grade and for the remainder of the journey
three-fourth of such mileage allowance.
(ii) If the journey
by motor car is combined by road by other means of conveyance, he may draw
mileage allowance for first 20 miles or for the journey by other conveyance,
whichever is greater and for the remainder of the journey three-fourth of
mileage allowance.
(iii) If the journey
by road is combined with journey by railway or steamer, he may draw mileage
allowance for journey by railway and steamer in addition to the mileage
admissible under (i) and (ii) above for the journey by road. (S.R. 185)
8.158 When a chauffeur makes a journey
by road on the Government owned motor car in his charge, he may draw daily
allowance of his grade if the journey involves an absence of at least one night
from his headquarters. He is not entitled to any travelling allowance if such
absence is not involved. (S.R. 186)
GRANT
OF FINANCIAL ASSISTANCE IN THE CASES OF DEATH OF GOVERNMENT SERVANTS AT THE
STATION OF DUTY:
8.159 The expenses on the local burial
on the cost of transportation of dead body are met by the Government to the
extent indicated below: -
(i)
Cases in which the dead body of the deceased Federal non-gazetted Government
servant is buried locally. The actual cost of the local burial is reimbursed
by the Government to the extent specifically applied for by the bereaved family
subject to a maximum of [3]Rs 500 in each
case.
(ii)
Cases in which the dead body of the deceased Federal Government servant is
transported to home town:
(a) If the dead body
transported by rail.
Actual cost of transportation of dead body of the deceased from his last
station of duty to home town will be met by the Government.
(b) If the dead body is
transported by road.
Actual cost of such transportation shall be met by Government subject to a maximum
of Rs. [4]4.00 per
kilometre. The distance shall be calculated from the residence of the deceased
in his last stationof duty to his home town.
(c) Transportation of dead body by air. Where
transportation of the dead body by rail would involve a trip exceeding 24 hours
actual cost of transportation by air would be met by the Government.In
additionally the family members may be allowed one single economy class fare to
accompany the dead body. For this purpose 'family' means wife, and children
residing with and wholly dependent upon the deceased. The air fare claimed on
this account will be in lieu of the family's normal entitlement for T. A. as
admissible on retirement. In case the deceased employee was a bachelor two
attendants may be allowed to accompany the dead body.
8.160[5]”Irrespective of
the mode of travel by which the dead body is transported” actual cost of
transportation of dead body will also include charges on crating where
necessary, not exceeding [6]Rs. 800.
8.161(i) The expenditure incurred may be
reimbursed to person or body (not necessarily a family member) who incurs it.
But application for reimbursement of the expenditure will as at present,
continue to be made by a member of the family except where there was no member
of family or when the expenditure happens to be incurred by an administrative
authority as a result of combat, e. g., during actual action by a Police or
Customs or Central Excise staff and the like. The office of the deceased shall
satisfy itself about such claims.
(ii) The expenditure
involved should be met from within the sanctioned budget grant of the
administrative Ministry/Division/Department/Office concerned.
[Finance
Division O.M No F. 2(12) R-9/73/917, dated 20-8-1973 and F 2 (12) R 9/73/1294-74, dated 26-6-1975]
(iii) In the case of
death of the wife of a Government servant (only one wife) her dead body shall
also be allowed to be transported to the home town of the Government servant
concerned at Government expense in addition to the facility of an attendant.
[Finance Division O. M. No. 2(5)
R-9/80-D. 213/80, dated 4-3-1980].
TRANSPORTATION
OF THE DEAD BODY OF A GOVERNMENT SERVANT DEPUTED ABROAD ON TEMPORARY DUTY:
8.162 In the event of the death
abroad of Government servant deputed outside Pakistan on temporary official
duty, the expenditure connected with the death, to the extent supported by the
relevant vouchers in original and certificate as the minimum by the Head of
Pakistan Embassy or Pakistan Mission in the country concerned, is borne by the
Government as follows:-
(i) If the dead
body is burried/cremated locally in the country where the Government servant
was deputed, the total cost of burial/cremation; or
(ii) If the dead
body is transported to Pakistan,
the total cost of such transportation including incidental expenses incurred
for preparation of the body for transportation, such as embalming and local
transportation charges etc.
[Finance Division O. M. No. F. 4(2)
R-9/72 dated 17-4-1972]
FORM OF T.A. BILL:
8.163(a) Travelling Allowance Bill of a B-16 and
above Government servant is prepared on Form T.R. 20 (Rule 254 of the
Compilation of the Treasury Rules-Vol. I).
(b) Travelling
Allowance Bill for a B-l to B-15 Government Servant is prepared on Form T. R.
25 [Rule 277 (1) of the compilation of the Treasury Rules].
8.164 Bill for advance of T.A. may be
prepared either on the prescribed form or in the form of a simple receipt.
HEAD
OF ACCOUNT OF T.A. ADVANCES:
8.165(a) Advance of T.A.
on transfer is classified under the head of account 4000 ADVANCES NOT BEARING
INTEREST---4100 ADVANCES REPAYABLE---4101 O. B. ADVANCES (CIVIL). If the
Government servant is transferred to another account circle, the debit should
be passed on to that circle for adjustment. (Rule 265 of the General Financial Rules,
Vol I read with Article 36 of Account Code, Vol. I).
(b) The advance of
T.A. on tour is debitable to the service head to which the pay is charged. (Rule
269 of General Financial Rules, Vol I read with Article 32 of Account Code,
Vol. I).
DUTIES
OF A CONTROLLING OFFICER (S.Rs. 191-195):
8.166 In every Ministry, Department or
office a competent authority has to appoint an officer, as 'Controlling
Officer' for the purpose of travelling allowance of each Government servant or
class of Government servants. A particular Government servant may be designated
as his own controlling officer. Every Travelling bill, other than permanent
travelling allowance or bill of thosewho have been specifically exempted under
S. R. 193 or any other rules, shouldbe duly signed or counter-signed by the
controlling officer. The duties of countersignature cannot be delegated by a
controlling officer to his subordinates.
8.167 A controlling
officer is required, before signing or counter signing a bill:-
(i) to scrutinize
the necessity, frequency and duration of journeys and halts for which
travelling allowance is claimed and disallow whole or part of the travelling
allowance, if he is satisfied that the journey was not necessary or the halt
was excessive;
(ii) to scrutinize
the distance (s) given in the bill;
(iii) to satisfy
himself that mileage allowance for journeys by rail or steamer has been claimed
at the rate of accommodation admissible to a Government servant and actually
used by him;
(iv) where actual
expenses on account of cost of transportation of servants or personal luggage
are also claimed, to see that these are according to the prescribed scale and
are reasonable;
(v) to check any
tendency to abuse the option of exchanging daily allowance for mileage
allowance;
(vi)to satisfy
himself before permitting a claim for higher class of accommodation under S. R.
38 that the Government servant actually bought a through ticket at the rate
claimed and that it was not possible to purchase a through ticket at a cheaper
rate; and
(vii) to observe any
subsidiary rules or orders which a competent authority may frame for his
guidance.
8.168 Although both the controlling
officer and the audit officer have to scrutinize the correctness of the T. A.
claim, but it is the controlling officer, who has to share the major part of
responsibility in this behalf. The audit officer exercises merely a test check
on the distances and other relevant facts contained in the T. A. bill, in order
to ensure that the Government servants claim the railway orsteamer fare for the
class of accommodation to which they are entitled and have actually travelled
in that class. They may be asked to give a certificate in their T. A. bill to
the effect that they have actually travelled in the class of accommodation for
which the travelling allowance has been claimed. In cases where a Government
servant has to travel in a higher or lower class of accommodation in the
interest of public service, this fact should be duly communicated to the audit
either in the T. A. bill or through a separate covering letter.Where road
mileage has been claimed the Government servant should be asked to record a
certificateabout the mode of conveyance (own car, borrowed car, full taxi,
motor cycle/ scooter or by taking a single seat) actually used. In the column
"Purpose of Journey" the specific purpose should invariably be
mentioned. In some of the T. A. bills submitted to Audit, the purpose of
journey is often indicated by such vague expression as 'official business',
'official duty' and 'official tour', etc. As it is necessary to know the exact
purpose for which journey is undertaken in order todetermine whether the cost
of the journey is correctly debitable to the Government, an indica tion as to
the specific purpose of the journey is essential. The controlling officers, in
terms of S. R. 195, are responsible to ensure that the specific purpose of the
journey is always indicated on the T. A. bill. This requirement should invariably
be complied with in order to obviate the delay which otherwise occurs as a
result of the submission of incomplete T. A. bills, which have to be returned
by Audit. Where the purpose of the journey is of a secret nature, it may be
indicated in a separate letter signed by the Controlling Officer and sent in a
sealed cover to the Audit Officer concerned by name.
RECORD OF SERVICE
B-16
AND ABOVE GOVERNMENT SERVANTS
(S.R. 196):
8.169 The record of the service of a
BPS-16 & above officers is kept by the respective audit officer in such
form as may be prescribed by the Auditor General of Pakistan. In pursuance of these
powers the Auditor-General has decided that a 'History of Service' will be
maintained for every gazetted officer, which will contain the following
information:-
Name;
Qualification; Date of birth; Date of joining service; Domicile; Province of
origin; Mother tongue; Stations of appointment; Dates of officiating and
substantive appointments; Leave and suspensions, etc.
Any literary
work done by the Government servant or any title conferred upon him is also
mentioned therein.
B-L TO B-15
GOVERNMENT SERVANTS (S.RS. 197 TO 205):
8.170 A Service Book must be maintained for
every BPS-1 to BPS-15 Government servant holding a substantive post on a
permanent establishment or officiating in a post or holding a temporary post
with the exception of the following:
(a) Government
servants who are recruited for purely temporary vacancies and are not eligible
for permanent appointment.
(b) Policemen
of rank not higher than that of Head Constable.
The Service Book
is supplied for the Government servant at his own cost on his first appointment
to Government service. This is kept in the custody of the head of office and
transferred with him from office to office. If he resigns from service or is
discharged from the service without fault, the service book may be given to the
Government servant after making an entry to this effect in the Service Book.
Where a pensioner asks for his Service Book, it can be handed over to him after
recording the following certificate over the signature of the proper authority:
-
"Mr. ................left the
service on pension on…....................and this Book is returned to him at
his own request".
8.171 Every step in a Government servant's
official life should be recorded in his Service Book and each entry attested by
the head of office. There should be no erasure or overwriting and all
corrections should be neatly made and properly attested.
8.172 The period of suspension, leave or other
interruptions, should be duly recorded and attested. In order to ensure that
there is no omission as to create any complications at the time of pension, it
is permissible for a Government servant to examine his Service Book from time
to time. He should rather sign against every entry in the appropriate column.
8.173 If a Government servant goes on Foreign
Service his Service Book should be sent to the audit officer. The audit officer
will make the entries over his signature in respect of order sanctioning the
transfer, the effect of transfer in regard to leave admissible during Foreign
Service and any other particulars deemed necessary by him and return the
Service Book to the department. On the Government servant's return from Foreign
Service the Service Book should be sent to the audit officer again who will
make necessary entries in regard to the Foreign Service. No entry relating to
the time spent in Foreign Service can be attested by any authority other than
the audit officer.
8.174 In so far as those Government servants
are concerned for whom Service Book is not required to be maintained Service
Roll should be maintained, which should contain particulars regarding date of
enrolment, marks of identification, posts held, promotions, demotions, absence
from duty with or without leave and other interruptions in service.
JOINING TIME
JOINING TIME
TRANSFER FROM ONE POST TO ANOTHERIN THE SAME STATION (S.R. 293):
8.175 Joining time for one day only is
allowed when the appointment to another post does not involve change of
residence from one station to another. A holiday counts as a day for the
purpose of this rule.
TRANSFER
TO ANOTHER STATION:
8.176 The maximum joining time
admissible to a Government servant on transfer from one station to another is
30 days, Six days are allowed for preparation and in addition the time taken in
actual journey calculated as under:-
One
day for each
|
|
By Railway
|
250 miles
|
By Ocean Steamer
|
250 miles or any longer time
actually
|
By River Steamer
|
80 miles occupied in journey.
|
By Motor-car
|
80 miles
|
By Air
|
Number of day(s) actually taken
in the air journey
|
8.177 A day is allowed for any
fractional portion of any distance as prescribed above. In cases of journey by
steamer the limit of 6 days for preparation may be extended to cover any period
unavoidably spent in awaiting the departure of the steamer. Travel by road not
exceeding 5 miles to and from the Railway Station or Steamer Ghat at the
beginning or end of journey is not counted towards joining time. Friday does
not count as a day for purposes of these rules, but Fridays are included in the
maximum limit of 30 days.
8.178 An authority sanctioning a transfer is
competent to reduce the period of joining time as admissible under these rules,
if special circumstances so require.
GENERAL
ORDERS (S.Rs. 296 TO 302):
8.179 The joining time is
normally calculated by the route which travellers ordinarily use irrespective
of the route by which the Government servant has actually travelled.
8.180 If a Government servant is
required to make over charge at a place other than his headquarters, joining
time should be calculated from that place. When a government servant is
appointed to a new post, while in transit from one post to another, his joining
time begins from the day following that on which he received orders for
transfer. But a second period of 6 days for preparation is not allowed in such
cases.
8.181 Where a Government servant
takes leave while in transit from one post to another, the period which has
elapsed since he relinquished charge of the old post should be included in his
leave. If, however, the leave is on medical certificate, the period may be
treated as a joining time. When a government servant is appointed to a new post
while on leave not exceeding 4 months, the joining time will be calculated from
his old station or from the station at which he is spending leave, whichever
will entitle him to lesser joining time.
8.182 The period of joining time
may be extended beyond 30 days if there are special circumstances to justify
the extension.
[1]
Note: The
old limit of Rs 30 would normally cover HI'S I or 2 employees in the present
context.
[3]
[Finance
Division O M. No.2(8)-Reg.(9)/87-950/88 dt.11-8-1988.]
[4] [Finance
Division O M. No.2(8)-Reg.(9)/87-950/88 dt.11-8-1988.]
[5]
[Finance
Division O.M.No F. 2(12) R-9-73-917, D 1405 R-9/77 dated 12-2-1978.]
[6] [Finance
Division O M. No.2 (8)-Reg.(9)/87-950/88 dt.11-8-1988.]
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