RECRUITMENT/APPOINTMENTS,
SENIORITY AND PROMOTIONS
RECRUITMENT
Civil Servants (Appointment, Promotion
and Transfer) Rules, 1973
Sl.
No. 1
In
exercise of the powers conferred by section 25 of the Civil Servants Act, 1973
(LXXI of 1973), the President is pleased to make the following rules, namely:-
PART I – GENERAL
1.
These
rules may be called the Civil Servants (Appointment, Promotion and Transfer)
Rules, 1973.
2.
In
these rules, unless there is anything repugnant in the subject or context,-
(a)
"appointing
authority", in relation to a post means the person authorized under rule 6
to make appointment to that post;
(b) "Central Selection Board"
means a Board constituted by the Federal Government, for the purpose of selection
for promotion or transfer to,-
(i)
posts
in basic pay scale 18 in the District Management Group and the Police Group; and
(ii)
posts
in basic pay scales 19 to [21] and equivalent, consisting of such persons as
may be appointed by Federal Government from time to time;]
(c)
"Commission"
means the Federal Public Service Commission;
(d) "Departmental Promotion
Committee" means a Committee constituted for the purpose of making selection
for promotion or transfer to posts under a Ministry, Division, Department or
Office of the Federal Government in [basic pay scales 18 ["except
the posts specified in sub- clause (i) of clause (b),] and below and
equivalent;]
(e)
"Departmental
Selection Committee" means a Committee constituted for the purpose of
making selection for initial appointment to posts under a Ministry, Division,
Department or Office of the Federal Government in [basic pay scales 15 and below
and equivalent;]
3.
(1)
Appointments
to posts shall be made by any of the following methods, namely:-
(a)
by
promotion or transfer in accordance with Part II of these rules; and
(b)
by
initial appointment in accordance with Part III of these rules.
(1)
The
method of appointment and the qualifications and other conditions applicable to
a post shall be as laid down by the Ministry or Division concerned in consultation
with the Establishment Division.
(2) Notwithstanding anything contained in
sub-rule (I), or the method of appointment laid down in the recruitment rules, a
person who is rendered surplus as a result of the reorganization or abolition
of a Division, Department, Office or permanent post in pursuance of any
Government decision or as a measure of economy may be appointed to a post in
the basic pay scale to which he belonged, if he possesses the qualifications,
and fulfills other conditions, applicable to that post"].
(3) Where a person referred to in sub-rule
(3),-
(i)
possesses
educational qualifications which are considered interchangeable with, or
equivalent to, the qualification prescribed in the relevant recruitment rules;
or
(ii)
fulfills
the prescribed qualifications and the conditions for initial appointment to the
post in the relevant rules except the condition relating to prescribed
experience, the appointing authority may, for reasons to be recorded in
writing, relax the requirement of educational qualifications or, as the case
may be, the prescribed experience].
4.
(1)
In
each Ministry, Division, Department or Office of the Federal Government, there
shall be one or more Departmental Promotion Committees, and Departmental
Selection Committees, the composition of which shall be determined by the
Ministry or Division concerned in consultation with the Establishment Division.
(2)
Each
such Committee shall consist of at least three members one of whom shall be
appointed Chairman.
5.
Where
an appointing authority for posts
in basic pay scales 15 and below and equivalent] does not accept the recommendation
of a Departmental Selection or Departmental Promotion Committee, it shall
record reasons therefore and obtain orders of the next higher authority.
S. No
|
Basic Pay Scale of Posts
|
Appointing Authority
|
1
|
||
2
|
Posts in basic pay Establishment
Secretary scales 17 to 19 or equivalent.
|
Establishment Secretary
|
3
|
Post in Basic Pay Scale 3 to 16 or
equivalent.
|
|
4
|
Posts in Basic Pay Scales 1 and 2 or
equivalent.
|
Secretary of the Ministry or
Division concerned or the Head of Department (or an officer notified by the
Head of the department or Head of subordinate office)
|
5
|
Chairman Pakistan Ordnance Factories Board
|
Note.
--- In the existing rules,
for the allocation and transaction of the business of the Federal Government,
wherever the words "Prime Minister" occur the same shall be deemed
substituted by the word "Chief Executive" vide Order No.7 of 1999, dated 30-10-1999.
Provided that the
President may designate an officer holding a post in basic pay scale 18 or 19
and equivalent in a Ministry, Division, Department or Office to be the
appointing authority for posts in basic pay scales 1 to 16 and equivalent in
the Ministry, Division, Department or Office; and]
Provided further that the President
may designate an officer of the Pakistan Army, Pakistan Navy or Pakistan Air Force,
not below the rank of Major or equivalent, to be the appointing authority for
civil posts in basic pay scales 1 to 16 and equivalent in the General
Headquarters, the Naval Headquarters or the Air Headquarters.
PART II
APPOINTMENTS BY PROMOTION OR
TRANSFER
7. Promotion and transfers to posts in
basic pay scales 2 to18 and equivalent, [except the posts specified in sub
clause (i) of clause (b),] and equivalent] shall be made on the recommendation
of the appropriate Departmental Promotion Committee and promotions and
transfers to posts, [specified
in sub clause (i) of clause (b) and posts], in [basic pay scales 19 to 21
and equivalent] shall be made on the recommendations of the Central Selection
Board.
8.
Only
such persons as possess the qualifications and meet the conditions laid down
for the purpose of promotion or transfer to a post shall be considered by the
Departmental Promotion Committee or the Central Selection Board, as the case
may be.
8-A.
No
promotion on regular basis shall be made to posts in basic pay scales 18 to 22
and equivalent unless the officer concerned has completed such minimum length
of service, attended such training and passed such departmental examination, as
may be prescribed from time to time].
8-B.
(1)
Where
the appointing authority considers it to be in the public interest to fill a
post reserved under the rules for departmental promotion and the most senior
civil servant belonging to the cadre or service concerned who is otherwise
eligible for promotion does not possess the specified length of service the authority
may appoint him to that post on acting charge basis.
(2)
So
long as a civil servant holds the acting charge appointment, a civil servant
junior to him shall not be considered for regular promotion but may be
appointed on acting charge basis to a higher post.
(3)
In
the case of a post in [basic
pay scales 17 to 22 and equivalent], reserved under the rules to be filled by
initial appointment, where the appointing authority is satisfied that no
suitable officer [drawing
pay in basic pay scale] in which the post exists is available in that category
to fill the post and it is expedient to fill the post, it may appoint to that
post on acting charge basis the most senior officer otherwise eligible for
promotion in the organisation, cadre or service, as the case may be, in excess
of the promotion quota.
(4)
Acting
charge appointment shall be made against posts which are likely to fall vacant
for a period of six months or more. Against vacancies occurring for less than
six months, current charge appointment may be made according to the orders
issued from time to time.
(5)
Appointment
on acting charge basis shall be made on the recommendations of the Departmental
Promotion Committee or the Central Selection Board, as the case may be, same in
the case of [post in basic pay scale 22 and equivalent].
(6)
Acting
charge appointment shall not amount to appointment by promotion on regular
basis for any purpose including seniority.
(7)
Acting
charge appointment shall not confer any vested right for regular promotion to
the post [ ] held on acting charge basis.
9.
Appointments
by transfer shall be made from amongst the persons holding appointment on a
regular basis in [posts in the same basic pay scale or equivalent to or
identical with the posts to be filled].
PART III
INITIAL APPOINTMENT
10. Initial appointment to the
All-Pakistan Services, the Civil Services of the Federation and posts in
connection with the affairs of the Federation in basic pay scales 16 to 22 and
equivalent [
] except those which, under the Federal Public Service Commission (Functions)
Rules, 1978, do not fall within the purview of the Commission, shall be made on
the basis of tests and examinations to be conducted by the Commission.
11. Initial appointments to posts in basic
pay scales 1 to 15 and equivalent, shall be made on the recommendations of the Departmental
Selection Committee after the vacancies have been advertised in newspapers].
12.
A
candidate for initial appointment to a post must possess the educational
qualifications and experience and, except as provided in the rules framed for
the purpose of relaxation of age limit, must be within the age limit as laid
down for the post:
Provided
that unless otherwise specified in the method of appointment, qualifications
and other conditions applicable to a post as laid down under sub rule (2) of
rule 3, the experience prescribed for initial appointment shall be the
post-qualification experience.
13.
A
candidate for appointment shall be a citizen of Pakistan: Provided that this
requirement may be relaxed with the approval of the Establishment Division:
Provided
further that, in the case of candidates to be appointed on temporary basis to
posts in the Pakistan Missions abroad, such relaxation shall not be accorded
for a period exceeding one year at a time.
14.
Vacancies
in the under mentioned posts shall be filled on All-Pakistan basis in
accordance with the merit and provincial or regional quotas prescribed by
Government from time to time:
(ii)
Posts
in [basic
pay scales 3 to 15 and equivalent] in offices, which serve the whole of Pakistan.
15.
Vacancies
in posts in [basic
pay scales 3 to 15 and equivalent] in offices which serve only a particular
province or region shall be filled by appointment of persons domiciled in the
province or region concerned.
16. Vacancies in posts in [basic pay
scales 1 and 2 and equivalent] shall ordinarily be filled on local basis.
17.
A
candidate for appointment must be in good mental and bodily health and free
from any physical defect likely to interfere with the discharge of his duties.
A candidate who after such medical examination as Government may prescribe is
found not to satisfy these requirements, shall not be appointed.
PART-IV
AD HOC AND TEMPORARY APPOINTMENTS
18.
When
under the Federal Public Service Commission (Functions) Rules, 1978, a post is
required to be filled through the Commission, the appointing authority shall
forward a requisition to the Commission on a prescribed form immediately. In
exceptional cases, ad hoc appointment may, however, be made for a period of six
months or less with prior clearance of the Commission as provided in rule 19”;
and
19.
When
the appointing authority considers it to be in public interest to fill a post
falling within the purview of the Commission urgently pending nomination of a
candidate by the Commission, it may proceed to fill it on ad hoc basis
for a period of six months or less after obtaining prior clearance of the
Commission. The post shall be advertised and the same procedures as laid down for
initial appointment in Part III shall be followed in making ad hoc appointments”.
&
[Authority. --- Subs
vide Establishment Division S.R.O. No.122 (I)/2000, dated 15-3-2000].
20.
Short
term vacancies in the posts falling within the purview of the Commission and
vacancies occurring as a result of creation of temporary posts for a period not
exceeding six months, may be filled by the appointing authority otherwise that
through the Commission on a purely temporary basis after advertising the vacancy.
21.
(1)
Persons
appointed by initial appointment, promotion or transfer shall be on probation
for a period of one year.
(2)
The
period of probation may be curtailed for good and sufficient reasons, to be
recorded, or, if considered necessary, it may be extended for a period not
exceeding one year as may be specified at the time of appointment.
(3)
On
the successful completion of probation period, the appointing authority shall,
by specific order, terminate the probation. (4) If no order is issued under
sub-rule (3), on the expiry of the first year of probation period, the period
of probation shall be deemed to have been extended under sub-rule(2):
Provided
that, subject to the provisions of proviso to subsection (2) of section 6 of
the Civil Servants Act, 1973 in the absence of an order under sub-rule (3), the
period of probation shall, on the expiry of the extended period under sub-rule
(2), be deemed to have successfully been completed.
[Authority. --- Estt.
Division Notification No.S.R.O.1498 (I)/73, dated 20-10-1973].
APPOINTMENT, PROMOTION AND TRANSFER
RULES FOR MINISTERIAL STAFF
Sl.
No. 2
In
pursuance of sub-rule (2) of rule 3 of the Civil Servants (Appointment,
Promotion and Transfer) Rules, 1973, the following method, qualifications and
other conditions are laid down for appointment to the ministerial posts in
Ministries/Divisions and Departments under the Federal Government:-
METHOD OF APPOINTMENT
- The posts shall be filled in as follows:- Name of post
NAME OF POST
|
PROMOTION
|
DIRECT RECRUITMENT
|
L.D.C.
|
10%
|
90%
|
100%
|
---
|
|
UDC
|
50%
|
50%
|
UDC (Selection Grade)
|
100%
|
---
|
Assistant
|
50%
|
50%
|
Assistant (Selection
Grade)
|
100%
|
---
|
Assistant Incharge
|
100%
|
---
|
Superintendent
|
100%
|
---
|
Superintendent (Selection
Grade)
|
100%
|
---
|
---
|
100%
|
|
100%
|
---
|
|
Stenographer
|
50%
|
50%
|
100%
|
---
|
Provided that:-
(i)
Failing
promotion the posts falling in the promotion quota except the posts of
Superintendent, Assistant Incharge and all the selection grade posts shall be filled
in by direct recruitment and failing direct recruitment by transfer.
(ii)
Failing
promotion due to non-availability of suitable person the posts of Assistant
Incharge and Superintendent shall be filled in by transfer as prescribed by the
Establishment Division from time to time.
CONDITIONS FOR PROMOTION
3.
Promotion
to posts in column 1 below shall be made by selection from amongst the persons
who hold the posts specified in column 2 on a regular basis and possess the
qualifications and experience prescribed in column 3.
Name of post
|
Person eligible
|
Conditions of eligibility
|
L.D.C.
|
Qasid, N/Qasid, Daftry, Record
Sorter, DMO, and other speed employees holding lower posts.
|
Matriculate with typing 30 w.p.m.
|
L.D.C.
(Selection Grade)
|
L.D.C.
|
Selection on seniority cum-fitness
|
U.D.C.
|
LDC
|
3 years service as LDC
|
UDC (Selection Grade)
|
UDC
|
seniority cum-fitness
|
Assistant
|
UDC
|
3 years service as UDC.
|
Assistant(Selection Grade)
|
Assistant
|
Selection on the basis of seniority-cum-fitness.
|
Assistant Incharge
|
Assistant/ Assistant(Selection
Grade)
|
3 years service as Assistant (Selection
Grade) or Assistant.
|
|
(Selection Grade)
|
Stenotypist
|
3 years service as Stenotypist
|
Stenographer
|
Stenotypist
|
3 years service as Stenotypist.
|
Stenographer
(Selection Grade)
|
Stenographer
|
Selection on the basis of seniority-cum-fitness.
|
Superintendent
|
Assistant Incharge/Assistant
(Selection Grade)/Assistant
|
5 years service as Assistant
incharge/Assistant (Selection Grade) / Assistant
|
Superintendent (Selection Grade)
|
Superintendent
|
Selection on the basis of
seniority-cum-fitness.
|
Note:
--- Promotion
to the posts of UDC, Assistant and Stenographer will be made on the basis of
seniority-cum-fitness. Grant of
selection grade in the post of LDC, UDC, Assistant, Stenographer and
Superintendent will also be made on the basis of seniority-cum-fitness. Promotion to the post of
Assistant Incharge and Superintendent will be made by selection on merit.
Promotion to the post of LDC will also be made on the basis of merit.
QUALIFICATIONS/CONDITIONS FOR TRANSFER
4.
Appointment
by transfer shall be made from amongst the persons holding equivalent
appointment in the Ministries/ Divisions/Departments under the Federal
Government on a regular basis, provided they possess the qualifications / experience
prescribed for direct recruitment or promotion to the post concerned.
QUALIFICATIONS/EXPERIENCE AND AGE LIMIT
FOR DIRECT RECRUITMENT
5.
A
candidate must possess the educational qualifications and experience and must
be within the age limit as mentioned against the post concerned in the schedule
to this notification:
Provided
that the maximum age limits will be relaxed by 3 years in the case of
candidates belonging to Scheduled Castes, Buddhist Community, recognised tribes
of the Tribal Areas, Azad Kashmir, Northern
Areas (District of Gilgit, Skardu and Diamir), FATA, Sindh (R) and Balochistan
in accordance with the instructions issued by the Establishment Division:
Provided
further that the maximum age limit may be relaxed but not more than 10 years in
respect of Government servants who have completed at least 2 years continuous
service on the closing date of the advertisement and only upto the age of 55
years, if applicable.
PROBATION
6.
Persons
appointed by promotion or direct recruitment or by transfer shall be on
probation for a period of one year. This period may be curtailed for good and
sufficient reasons, to be recorded; or, if considered necessary it may be
extended for a period not exceeding one year as may be prescribed at the time
of appointment or during the probation period. Appointment on probation shall
be subject to the provisions of section 6 of Civil Servants Act, 1973, read
with rule 21 of Civil Servants (Appointment, Promotion and Transfer) Rules, 1973.
SCHEDULE
S. No
|
Name of the post
|
Qualifications/Experience
|
Maximum age limit
|
1
|
LDC
|
Matriculation with
typing speed 30 w.p.m.
|
25
years
|
2
|
UDC
|
Intermediate
|
25
years
|
3
|
Assistant
|
Graduate
|
28
years
|
4
|
Stenotypist
|
Matric with 80/40 w.p.m.
speed in shorthand and typing respectively.
|
25
years
|
5
|
Stenographer
|
Intermediate with 100/50 w.p.m. speed
in shorthand and typing respectively.
|
25
years
|
[Authority. ---Estt. Division
Notification No.S.R.O.248 (1)/88, dated 7-4-1988].
Sl.
No. 3
Bar against making
recruitment without framing Recruitment Rules for Civil Posts. - Instances have come to the notice of
the Establishment Division that appointments to certain posts have been made by
the Ministries/Divisions without framing recruitment rules for these posts. Not
only does this practice cause hardship to the individuals themselves but also
creates administrative difficulties at the time of their promotion/
recruitment. It has, therefore, been decided that:-
(i)
Appointments
(by promotion, transfer or direct recruitment) to the posts for which
recruitment rules do not exist or have not been finalized in consultation with
Establishment Division/FPSC, may not be made in the absence of Recruitment Rules;
and the practice to place the requisitions with FPSC, through the Establishment
Division, allowed vide this Division D.O. Letter No.9/2/74-DV, dated 15th
February, 1975 may be stopped forthwith.
(ii)
Recruitment
rules for all posts sanctioned with the concurrence of the competent authority,
if not in existence, should be framed/ finalized within three months of the
issue of this circular.
(iii)
In
future the proposals regarding recruitment rules referred to this Division
after the expiry of three months of the creation of posts, will not be entertained
by the Establishment Division.
2.
In
order to simplify the procedure of framing recruitment rules, it has further
been arrived at that the decisions contained in para 1 above should be
implemented according to the procedure indicated below:-
Every
new proposal forwarded to the Establishment Division regarding recruitment
rules, should contain the following information/documents:-
(i)
Number
of post(s) to be filled and the number of the feeding post(s), if any.
(ii)
Job-description
of the post(s).
(iii)
Where
a post is to be filled by promotion, the recruitment rules of the feeding
posts(s) (if any) may also be furnished.
(iv)
Copy
of the sanction regarding creation/continuance of post(s), duly endorsed by the
Finance Division.
(v)
Organizational
chart of the establishment where the post(s), in question exist.
3.
All
the instructions, issued by the Establishment Division on the subject from time
to time, may be deemed to have been superseded to the extent they are
inconsistent with the instructions contained in this Office Memorandum.
[Authority. --- Estt. Division
O.M.No.11/1/81-R.5, dated 20-8-1981.]
Sl.
No. 4
Framing
of Recruitment Rules.
- The methods of appointment of Federal civil posts are regulated under the
provisions of the Civil Servants (Appointment, Promotion and Transfer) Rules,
1973 framed under Section 25 of the Civil Servants Act, 1973. As these rules provide
the basic framework for appointment to Federal civil posts, instructions were
issued vide Establishment Division O.M.No.9/1/73- D.V., dated 29.11.73
(Sl.No.21) laying down a simplified format for notifying recruitment rules
since the earlier pattern of detailed recruitment rules for various
posts/cadres was no longer considered necessary. The system has its advantages
but over the years, the framing of recruitment rules has become an increasingly
mechanical exercise and is now reduced to simply inserting uniform standards
(of educational requirements, experience, age limits, etc) for equivalent posts
in various departments. As a result, the recruitment rules are no more viewed
as important and essential instruments of career planning nor do they properly
reflect the job requirements particularly in technical posts/cadres. This trend
should be reversed and recruitment rules for various posts/cadres should be
framed with greater care to serve, on the one hand, as instruments of career planning
for the officials concerned and on the other, be tailored around the job
requirements particularly in technical cadres.
2.
It
is, therefore, requested that while framing recruitment rules due consideration
should be given to job descriptions for laying down the
qualifications/experience for posts and the composition of cadre for
prescribing percentage, for direct recruitment and promotions. Efforts should
be made to safeguard both the department's interest in raising a fully
qualified and experienced cadre and the career interests of its members whose
promotions are governed under the provisions of recruitment rules.
3.
Establishment
Division has also noticed that some Divisions/Departments have framed
recruitment rules for isolated posts or very small cadres (comprising 3-4
posts) like telephone operators, lady health visitors, teachers of departmental
schools, etc. This is not a satisfactory arrangement because such isolated
posts or tiny cadres do not offer adequate prospects of promotion to the incumbents.
In such cases it would be advisable to fill the posts by having officials on
deputation from departments which have large cadres operating in the relevant
field, such as T&T Department in the case of telephone operators, Federal/
Provincial Health/Education Departments in the case of lady health visitors and
teachers, etc. The Divisions/Departments are, therefore, advised not to frame
separate recruitment rules for their isolated posts or very small cadres where officials
with requisite skills are available in other federal/provincial departments.
The posts of the type under reference may be filled by deputation on tenure
basis.
4.
As
a matter of general policy a person below the age of 18 years cannot be
employed as a Government servant. Other than this limitation, prescribing
minimum age limits for each post is not only unnecessary but leaves the
possibility of denying opportunity to some otherwise qualified and capable
candidates on a mere technicality. It has, therefore, been decided that while
framing recruitment rules, no conditions regarding minimum age be mentioned. In
the existing cases, Ministries/Divisions may consider the matter and take steps
to amend the rules, wherever necessary.
[Authority. --- Estt.Division
O.M.No.9/1/73-R.5, dated 22-8-1984].
Sl.
No. 5
It
has been observed that the Ministries/Divisions resort to making ad hoc appointments
either in the absence of Recruitment rules or during the course of finalization
of these Rules. It has also been observed that the finalization of recruitment
rules take considerable time and the F.P.S.C. do not entertain requisitions for
regular appointments or proposals for first extension in ad hoc appointments
unless the rules have been notified. This leads to avoidable administrative
complications besides causing financial hardship to the ad hoc appointees.
Ministries/Divisions are, therefore, advised to invariably draft their recruitment
rules in the light of model rules already circulated and follow up their finalization/notification
on top priority basis so that the time-lag is reduced to the barest minimum.
Wherever necessary, Ministries/ Divisions may hold joint meetings with the
Establishment Division/FPSC so as to eliminate delay in the finalization of the
recruitment rules.
[Authority. --- Estt.Division
O.M.No.2/7/85-CP.5 dated 10-6-1987].
Sl.
No. 6
Recruitment
Rules for various posts are required to be framed by the Ministries/Divisions
concerned in consultation with the Establishment Division in pursuance of rule
3(2) of Civil Servants (Appointment, Promotion and Transfer) Rules, 1973.
Concurrence of the Federal Public Service Commission is also required with
regard to qualifications for, and methods of recruitment to posts in BPS-16 and
above, in the light of Section 7(b) Federal Public Service Commission
Ordinance, 1977 read with FPSC (Functions) Rules, 1978.
2.
The
question of finding ways to cut down the inordinate delay often involved in the
finalization of the recruitment rules due to protracted correspondence between
the Ministry/Division concerned, the Federal Public Service Commission and the
Establishment Division has been receiving the attention of the Establishment Division
for some time past. It has now been decided on the recommendation of the
Committee for Decentralization of Powers recently appointed by the President to
appoint a standing committee comprising one representative of the Ministry/ Division
concerned and one representative of the Establishment Division to finalize the
recruitment rules by discussion whenever their finalization is delayed due to
difference of opinion between the Ministry or Division concerned and the
Establishment Division or between any of the above two and the Federal Public Service
Commission will also be invited to the meeting of the Committee where there is
a difference of opinion with F.P.S.C.
[Authority. --- Estt. Division
O.M.No.7/6/87-R.5, dated 10-7-1988].
STANDARDIZATION OF PAY SCALES AND RECRUITMENT RULES FOR LIBRARIANS WORKING IN THE FEDERAL GOVERNMENT ORGANIZATIONS
Sl.
No. 7
Since
long the question for standardization and rationalization of pay scales,
qualifications and experience for librarians working in the Federal Government
Organizations has been under consideration of the Government. The President has
now been pleased to approve the proposal contained in paragraph-3 of Education
Division's Summary bearing u.o.No.F.6-13/84-AD(Lib), dated 2-1-1984 and approval
conveyed vide Establishment Division u.o.No.8/50/83-R.I., dated
21-8-1985. The contents of paragraph-3 of the Summary approved by the President
are reproduced below:-
GROUP
|
NAME OF POST
|
BPS
|
QUALIFICATION
EXPERIENCE REQUIRED
|
TYPE OF GOVT.
LIBRARY
|
1
|
2
|
3
|
4
|
5
|
I.
|
Chief Librarian /
Director General
|
20
|
At least Second
Class Master’s Degree in Library Science/ Information Science with 17 years
professional cum-administrative experience in B-17 and above. Experience
relaxable by one year for those holding Degree from a Foreign University.
OR
Ph.D. in Library
Science with 15 years experience in the relevant field.
|
1. National Library.
2. Federal Deptt. of
Libraries.
|
II.
|
Principal Librarian/
Director.
|
19
|
At least Second
class Mater’s Degree in Library Science/ Information Science plus 13 years
professional experience in B-17 and above. Experience relaxable by one year
for those holding Degree from a Foreign University.
OR
Ph.D in relevant
subject plus 10 years post qualifications experience in the relevant field.
|
1. National Library.
2. Federal Deptt.of
Libraries.
3. Other Libraries
with 150,000 or more volumes.
|
III.
|
Senior Librarian/
senior Documentation Officer/Senior Bibliographer/ Senior Editor, National
Bibliography/ Deputy Director.
|
18
|
At least Second
class Mater’s Degree in Library Science/ Information Science/ Document-ation
plus 6 years post qualification experience in the relevant field. Experience
relaxable by one year for those
holding Degree from a Foreign
University.
|
1. National Library.
2. Federal Deptt.of
Libraries.
3.
Other Libraries with 150,000 or more volumes.
|
IV.
|
Librarian/ Bibliographer/ Planning Officer/
Editor, National Bibliography/ Documentation Officer/Research
Officer/Assistant Director.
|
17
|
At least Second
Class Master's Degree in Library Science/ Information Sciences
OR
Graduate with Diploma in Library Science from a University or Bachelor of Library
Science, plus 5 years post qualifications professional experience in B-16
otherwise 8 years if not in B-16.
OR
Second Class Master's Degree in relevant subject with Diploma in
Library Science or Bachelor of Library Science.
|
1.
National Library.
2.
Federal Deptt.of Libraries.
3.
Other Libraries with 15,000 to 50,000 volumes.
|
V.
|
Assistant Librarian /Junior
Librarian/ Assistant Editor/ Assistant Research Officer/ Assistant Documentation
Officer/Deputy Assistant Director
|
16
|
At least Second
Class Bachelor's Degree with Diploma in
Library Science or Bachelor of Library Science preferably with
experience.
|
1.
National Library.
2.
Federal Deptt.of Libraries.
3.
Other Libraries upto 15,000 volumes.
|
VI.
|
Sub-Librarian
|
15
|
Graduate
with Diploma in Library Science from a University or Bachelor of Library
Science.
OR
Graduate
with Certificate in Library Science from Institutions recognized and notified
by the Ministry of Education plus two years experience.
|
1.
National Library.
2.
All other Govt. Libraries.
|
VII.
|
Library Assistant/Technical Assistant/
Libraries/ Reference Assistant/ Documentation
Asstt/ Cataloguer/Classifier
|
(1)
B-12 Graduate with
Certificate in Library Science from Institutions recognized and notified by
the Ministry of Education plus two years experience.
(2)
B-10 Intermediate with
Certificate in Library Science from Institutions recognized and notified by
the Ministry of Education plus two years experience.
(3)
B-9 Matric with
Certificate in Library Science from Institutions recognized and notified by
the Ministry of Education plus two years experience.
|
All Govt.
Libraries.
|
2.
All
Ministries/Divisions/Departments are therefore advised to initiate action to
upgrade/redesignate the existing professional/technical posts of Librarians and
to amend their relevant recruitment rules so as to bring the same in conformity
with above provisions of the approved Summary. It may, however, be clarified that
the upgradation of post implies abolition of the existing post and creation of
a new post higher grade. Upgradation of post does not mean automatic
upgradation of its incumbent. Appointment to the upgraded post will have to be
made in the manner prescribed for the post under the existing rules. If a post
is upgraded with immediate effect, the incumbent would be left without any post
(in his pay scale) until he is approved for appointment to higher grade. In
view of this position, Ministries/Divisions are requested that while
sanctioning upgradation of the existing posts, it should be clearly provided in
sanction letter that upgradation of the posts would take effect from the date
the post is actually filled by a person in the higher grade. This would ensure
that until the existing incumbent is formally appointed to higher grade the
post and the incumbent would continue to be in lower grade.
3.
If
the incumbents working against the posts which have been upgraded do not
possess the requisite qualifications/ experience of the upgraded post they will
continue to work in their present grade and they will be allowed to improve
their qualifications within a period of 5 years failing which their grade would
be a dying cadre.
4.
The
incumbents of posts under Group-VII carrying B-13 - 14 will continue to draw
their pay in their present scales are personal to them so long they hold the
post and that would be a dying cadre.
5.
This
issues with the approval of Finance Division and Establishment Division vide
No.F.2 (59) R.2/83, dated 21-11-1985
and 47 No.8/50/83-R.I dated 14-11-1985
respectively.
[Authority. --- Education
Division O.M.No.F.6-13/84-AD (Lib), dated 26-12-1985].
Recruitment Rules for the posts of
Private Secretary (B-17) to the Secretaries/ Additional Secretaries and other
officers in BPS-21/22 provided with the services of P.S in the Federal Government
Sl.
No. 8
A
copy of the Gazette Notification No. SRO 99(KE)/87, dated 22nd October, 1987 on the
subject (Annexure) is given for information of all the Ministries/Divisions.
2.
It
may be noted that only those officers in BPS-22/21, other than the Federal Secretaries/Addl.
Secretaries are entitled to a Private Secretary who have either been
specifically allowed ex-officio secretariat status or have been allowed
with the approval of Establishment and Finance Divisions to have a Private
Secretary (B- 17) on their personal staff.
[Authority. --- Estt.
Division O.M.No.9/2/74-R.6 (Pt.2), dated 21-1-1988].
ANNEXURE
NOTIFICATION
Rawalpindi,
the 22nd October, 1987
S.R.O.99 (KE)/87:
In
pursuance of sub-rule(2) of rule 3 of the Civil Servants (Appointment,
Promotion and Transfer) Rules, 1973, the following method, qualifications and
other conditions are laid down for appointment to the post of Private Secretary
(BPS-17) to the Secretary/ Additional Secretary and other officers in BPS-22/21
in the Federal Government:-
2.
Method
of Appointment.--- Appointment
to the post shall be made by promotion on the basis of selection by the DPC of
the Ministry/Division/Department concerned and with the approval of the
appointing authority, from amongst the regularly appointed Stenographers of the
Ministry/Division/Department concerned:
Provided
that failing promotion the post of Private Secretary shall be filled by
transfer in accordance with para 4 below.
3.
Conditions
for Promotion.--- Promotion
to the post in column 1 below shall be made by selection from amongst the
persons who hold the post specified in column 2 on a regular basis and possess
qualifications and experience prescribed in column 3;
Name of the Post
|
Persons eligible
|
Conditions of eligibility
|
1
|
2
|
3
|
Private Secretary (BPS-17)
|
Regularly appointed Stenographers
including those in the selection grade
|
Seven years satisfactory service as
Stenographer, including service in selection grade.
|
4.
Qualifications/Conditions
for Transfer. --- If
no suitable person is available for promotion to the post in the Ministry/ Division/Department
concerned, the vacancy shall be filled in by appointment from amongst the
regular Stenographers, employed in other Ministries/Divisions/ Departments who
fulfill the conditions for promotion to the post as laid down in para 3 above,
in consultation with the Establishment Division.
5.
Probation.
--- Persons appointed
by promotion shall be on probation for a period of one year. This period may be
curtailed for good and sufficient reasons to be recorded or if considered
necessary, it may be extended for a period not exceeding one year as may be prescribed
at the time of appointment. Appointment on probation shall be subject to the
provisions of section 6 of the Civil Servants Act, 1973 and rule 21 of the
Civil Servants (Appointment, Promotion and Transfer) Rules, 1973.
6.
This
supersedes Establishment Division's Notification No.S.R.O.118 (K)/66, dated 8th February, 1966.
Sl.
No. 9
Recruitment
to the posts of Private Secretaries to the Federal Ministers and Ministers of
State. - In
supersession of the Cabinet Division's O.M.No.112/2/80-Min.I, dated 10th
November, 1980 and No.112/18/81-Min.I, dated 13th March, 1982, it is stated that
the Federal Ministers and Ministers of State shall appoint their Private
Secretaries from the normal source (not from outside), provided it does not
involve out of turn/accelerated promotion for the Private Secretary, as
follow:-
Federal Ministers:
Ministers of State:
A BS
16/17/18 officer in his own pay and allowances with a special pay or a
Government servant in lower pay scale in his own pay and allowances with a
special pay.
2.
Finance
Division's O.M.No.F.1 (1)-Imp/83, dated the 18th August, 1983 and No. F.26
(1)R-1/80(ii), dated 30th June, 1981 and No.F.1(1)-Imp/83-Pt(iii), dated 15th September, 1983 are
modified to the above extent in respect of rates of special pays admissible to
the Private Secretaries to the Ministers.
3.
These
issues with the concurrence of Establishment and the Finance Division conveyed vide
their O.M.No.12/1/88-OMG-I, dated 7th April, 1988, and No.F.2 (55) R.3/88-615,
dated 1st August, 1988
respectively.
[Authority. --- Cabinet
Division O.M.No.112/6/87-Min.I, dated 20-11-1988.
Mode of appointment of
Daftries and Record Sorters
Sl.
No. 10
It
has been represented to the Establishment Division, that there exists some
doubt as to the method of recruitment to posts of Daftries/Record Sorters in
the Central Secretariat/Attached Departments. So far as the Establishment
Division are aware, the practice in undivided India was that posts of Daftries
were filled by promotion of Peons (including Jamadars). The same practice is
being followed in Pakistan
and it should be continued. So far as recruitment to posts of Peons is
concerned, the policy of Government at present is not to impose a standard of
literacy. The duties attached to posts of Daftries/Record Sorters, however,
require that the incumbents of those posts should be able to read e.g., file
numbers and references in circular letters, etc. Literacy to that extent is, therefore,
clearly necessary for appointment to posts of Daftries, Record Sorters.
Accordingly promotion to posts of Daftries should be made from amongst Peons
(including Jamadars) on the principle of "seniority-cum-fitness",
but, if the senior most Peon is not literate to the extent indicated above, he
is not suitable for appointment as a Daftry.
[Authority. --- Estt.
Division O.M.No.20/2/51-ME, dated 15-9-1951].
Sl.
No. 11
In
the Establishment Division Office Memorandum No. 20/2/51-ME, dated the 15th
September, 1951, it was pointed out that promotion of Peons including Jamadars
to posts of Daftries should be made on the principle of seniority-cum-fitness
but that a certain amount of literacy was essential. The illustration given in
that Office Memorandum that the candidates should be able to read, e.g.,
file numbers and references in circular letters, etc., was not intended to be exclusive.
The candidate must definitely be able to read in order to be able to trace such
papers and others required. A very high standard is not required but it was not
intended to laydown merely a minimum standard of semi-literacy.
2.
The
exact application of these instructions is a matter for the Ministries
concerned. As, however, the post is not a selection post, Ministries should not
depart from the general principle of seniority-cum-fitness. This
principle should not be interpreted in such a matter as to preclude normal
promotion of a Jamadar or a Peon who can reasonably fulfil his duties as a
Daftry; but Ministries should show their discretion in deciding what standard
to insist upon when well qualified/literate Peons are also available.
[Authority. --- Estt.
Division O.M.No. 20/2/61-MEI,
dated 30-4-1952.]
Sl.
No. 12
Recruitment
of Peons (Naib
Quasids)-Improvement in the working of Federal Secretarial.- The following decisions have been taken
on the basis of recommendations made by the Committee appointed by the Cabinet
Secretary on the O&M Report on "Improvement in the working of the
Federal Secretariat":-
(i)
Persons
recruited as Peon should be able to at least read and write.
(ii)
To
avoid over-crowding in the corridors, Peons should be persuaded to sit in the
Stenotypists' rooms.
2.
No
standard of literacy was so far prescribed for recruitment to the posts of
Peons under the Federal Government. Henceforth, Ministries/Divisions/Attached
Departments / Subordinate Offices should recruit only those persons as Peons
who are able to read and write.
3.
It
may also please be ensured that Peons sit in the Stenotypists' rooms in order
to avoid over-crowding in the corridors.
[Authority. --- Estt.
Division O.M. No.13/7/74-F.1, dated 13-8-1974].
Merit/Provincial/Regional
quotas for recruitment to civil posts
Sl.
No. 13
Revised
ratios of merit and various Provincial/Regional quotas. - The question of revision of the
Provincial/regional quotas for recruitment to the civil posts under the Federal
Government has been under consideration of Government for some time. It has been
decided that with immediate effect the following merit and provincial/regional
quotas shall be observed in filling vacancies reserved for direct recruitment
to posts under the Federal Government which are filled on all-Pakistan basis:-
Merit quota
|
10%
|
Punjab (including Federal area of Islamabad)
|
50%
|
Sindh (including Karachi)
|
19%
|
The share of Sindh
will be further sub-allocated in the following ratio:
|
|
Urban areas namely Karachi, Hyderabad and Sukkur
|
40%
of 19% or 7.6%
|
Rural areas i.e. rest of
Sindh excluding Karachi,
Hyderabad and
Sukkur
|
60%
of 19% or 11.4%
|
N.W.F.P.
|
11.5%
|
Balochistan
|
3.5%
|
4%
|
|
Azad Kashmir
|
2%
|
[Authority. --- Estt.
Division O.M. No.8/9/72-TRV, dated 31-8-1973].
Sl.
No. 14
(1)
rules-15
and 16 of the Civil Servants (Appointment, Promotion and Transfer) Rules, 1973,
provide as under:-
"Rule-15.
|
Vacancies in posts in
BPS-3 to 15 and equivalent in offices which serve only a particular province
or region shall be filled by appointment of persons domiciled in the province
or region concerned.
|
Rule-16.
|
Vacancies in posts in
BPS 1 and 2 and equivalent shall ordinarily be filled on local basis."
|
(2)
Recruitment
to posts upto BPS-15 in all the offices of the I.C.T. administration and other
Federal Government Offices whose functional jurisdiction is restricted to the Islamabad Capital Territory,
is required to be made on regional/local basis in accordance with the above
quoted rules.
(3)
Attention
is also invited to the Estt. Division's O.M. No. 8/9/72-TRV/R.2, dated 29-09-1973 (Sl. No.49)
under which the provincial/regional quotas have been made applicable to appointments
in or equivalent to BPS-17 and above in all Autonomous /Semi-autonomous bodies
under the administrative control of the Federal Government. As such,
recruitment to posts upto BPS-16 in autonomous /semi-autonomous bodies located
in Islamabad is
outside the provincial/regional quotas.
(4)
All
Ministries/Divisions and Heads of Departments are requested that the above
rules/instructions may please be observed strictly while making recruitment to
the posts upto BPS-15 in offices/organizations under their control.
[Authority. --- Estt.
Division O.M. No.8/9/72-TRV/R.2, dated 25-2-1990].
Sl.
No. 15
Quota
for Azad Jammu & Kashmir Nationals in Pakistan Services. - It has been decided that 2% quota
in the Federal services has been reserved for Azad Jammu and Kashmir,
vide Estt. Division's O.M.No.8/9/72-TRV, dated 31.8.1973. It is
requested that this quota may please be observed strictly while making direct
recruitment to posts in Ministries/Divisions and Departments.
[Authority. --- Estt.
Division O.M No.4/8/90-R.2, dated 2-9-1990].
Sl.
No. 16
Reference
Establishment Division's O.M. No. 8/9/72-TRV, dated the 31st August, 1973 (Sl. No. 13) it is stated
that a combined quota of 4% had been fixed for the Northern Areas and FATA for recruitment
to federal civil services/posts filled by direct recruitment on an all-Pakistan
basis. It is requested that while making recruitment to civil posts under the
Federal Government and to posts/vacancies equivalent to BPS-17 and above in corporations/autonomous
bodies, set up or controlled by the Federal Government, the aforesaid quota may
kindly be strictly adhered to.
[Authority. --- Estt.
Division O.M. No.4/3/80-R.II dated 8-5-1986].
Verification of
antecedents on first appointment
Sl.
No. 17
Revised
procedure for vetting of Government Employees. - In supersession of all previous
instructions on the subject, it has now been decided, in consultation with the
Intelligence Bureau, to introduce a simplified and less time-consuming
procedure for the verification of antecedents of employees at the time of their
first appointment in Government service.
2.
According
to the revised procedure, all Federal Government Ministries/Divisions/
Departments, including Federal Public Service Commission, will make
simultaneous references for security clearance of fresh employees to the
following agencies:-
(a)
Intelligence
Bureau, Government of Pakistan.
(b)
District
Police.
(c)
Special
Branch of concerned Provincial Police.
3.
The
Intelligence Bureau has undertaken to give a political record check of the
candidates direct to the concerned Departments within a maximum period of one
month. In case a report from the Intelligence Bureau is not received within one
month the concerned Department will allow the selected candidates to join their
posts on production of character certificates from two Government officers not below
Grade-17. It will, however, be understood that the appointees will remain on
probation for a period of six months or till the receipt of their vetting
report. During the probationary period the new appointees will not be entrusted
with sensitive duties/assignment.
4.
The
District Police and the concerned Special Branch will be required to give clearance
in respect of the character and antecedents of fresh entrants in Government
service within a maximum period of two months. These agencies will return the verification
rolls, after conducting local enquiries, direct to the concerned department and
not through the Intelligence Bureau except in cases where the conduct of the
candidate has come to adverse notice and this aspect is considered relevant to
his appointment in Government service.
[Authority. --- Cabinet
Division letter No. 12(3)/76-MW(S), dated 31-5-1977].
Note.
--- The prescribed form for
verification of character and antecedents of candidates selected for
appointment under the Federal Government is Form S. 190. (Annexure).
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